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HomeMy WebLinkAboutBB King Music Festival (BPW approved 8/9/2023) *.5 EPA A, • ••'• "'' �,~ ' SPECIAL EVENT APPLICATION Submittal of this application does not guarantee approval of the event. RSOt This application must be completed in its entirety.Any applications not completed will be denied automatically. Before applying, please acknowledge that addendum will be utilized in instances where additional liability on behalf of the applicant may occur.Applications must include a detailed site plan which clearly shows all temporary structures including but not limited to tents, portable toilets, stages, bleachers,dumpsters,fencing,inflatables,etc.at the time of submission. If you are applying on behalf of a nonprofit, please provide proof of organization's nonprofit designation. EVENT INFORMATION Name of Event BB King Music Festival Type of Event Music Festival Event Date(s) Aug 31, 2024 Event Time 12pm - 11 pm Event Day 2. Sept 1, 2024 Event Time: 12pm - 11pm Event Day 3. Event Time: Event Location. Big Four Station Park Alternate Date, Time and Location: Will additional time be needed for set up/break down? (please check) ❑D YES ❑NO Set up will begin on (date): Aug 26 at (time). 8am Break down will begin on (date): Sept 2 at (time) 8am Please provide a detailed description of your proposed event (be specific) Multi-genre music festival, including two large stages, amplified music, vendors, food trucks, alcohol service. This event will be ticketed to the public, ticket pricing is TBD at this time. Is this event open to the public? (please check) ❑� YES ❑NO Estimated attendance* 1 0,000 per day Estimated number of teams participating? (athletic tournament only) *Fees may be assessed during post event inspection if actual attendance exceeds above estimate 1 ORGANIZATION INFORMATION Organization producing the event: (please check) NA For Profit 0 Nonprofit 0 Governmental 0 Neighborhood Association ❑Other: Name: BBKWW Inc Street Address: 6210 Conservation Drive City: Jeffersonville State: IN Zip Code: 47130 TBD Phone: 310-927-8152 Website Email: TBD Social Media•TBD On-site Contact Name.Kristi Kilday / Shannon Clark On-site Contact Phone: 310-927-8152 / 310-995-1608 On-site Contact Email•kristi@ko-creative.com / shannonclark04@icloud.com Phone number and/or email you want the public to contact for more information and to be listed online: 310-927-8152 / 310-995-1608 kristi@ko-creative.com / shannonclark04@icloud.com Number of years this event has taken place in Jeffersonville: N/A Is this event produced in other areas? (please check) ❑YES 0 NO If so, where? This is the inaugural event. We plan to expand it to other cities in the future. COST & FUNDING Ticket Prices(if applicable): TBD Adults Children Seniors How will ticket sale revenue be used? Revenue will be used to cover costs for the event. Also, a portion of proceeds will be donated to local and national organizations that treat mental illness and drug addiction. If the proceeds of the event are intended for an organization other than the applicant,please provide the following information: Benefit Organization: TBD of funds which will be donated: TBD Contact Person: Contact Phone: Terms of the agreement: 2 ROAD CLOSURE Will your event require road closures? (please check) M YES ❑NO If yes,please describe the roads that would be closed and provide the opening/closing dates and times.Also, please attach map detailing closures and cross streets. Name of streets: Mulberry St- Maple to Market Maple St - Pearl to Mulberry Date/Time of Closure: Aug 30 at 8am - depending on fencing company's availability Date/Time of Opening: Sept 3 at 12pm - depending on fencing company's availability PARKING Will you need any parking lots reserved for non-public use? (please check) ❑YES ©NO Will you be using areas for off-site parking? (please check) OYES D NO TRAFFIC CONTROL Will your event require traffic control? (please check) ❑YES ❑NO ALCOHOL Will alcohol be served at your event? (please check) ❑YES 0 NO FOOD Will food be served at your event? (please check) ®YES 0 NO If yes,will food be self-prepared? (please check) ❑YES ©NO INFLATABLE ATTRACTIONS: (Please make sure to include on site map) Will inflatable attractions(bounce houses, slides, games) be part of this event? (please check) ❑YES ©NO If yes,who will staff the attractions? ❑Vendor ❑Event Staff AMPLIFIED SOUND: Will amplified sound be used at your event? (please check) NI YES 0 NO If yes, what will be amplified (music, speeches, etc.)? (please check) ❑YES ❑NO If yes, what time(s)will sound be amplified? 12pm - 11pm each day If yes,what sound company will provide sound? TBD - likely C&H Audio Visual AUDIO/VISUAL EQUIPMENT: Please list any A/V equipment to be used at your event: This info will be provided by the production company at a later date. 3 FENCING (Please make sure to include on site map) Will you be using temporary fencing for your event? (please check) ©YES ❑NO If yes,what company will provide fencing? Al REFUSE AND RECYCLING (Please make sure to Include on site map) Will you need refuse containers(dumpsters) for your event?(please check) L YES ❑NO If yes, how many will be used? TBD If yes,what company will provide refuse and recycling services? TBD RESTROOMS (Please make sure to include on site map) Will your event require temporary restrooms?(please check) ®YES ❑NO If yes, how many?50 If yes,what company will provide restroom services? Al CLEAN-UP: Will you use a cleaning company for event clean-up? (please check) ®YES ❑NO If yes,what company will provide cleaning service? TBD ELECTRICITY: Will you be using temporary electric (generator) at your event? (please check) ©YES 0 NO If yes, what company will provide electric service? TBD TENTS (Please make sure to Include on site map) Will you be using tents, stages,ticket booths,etc. at the event?(please check) ®YES 0 NO If yes, will tents be larger than 150 square feet(larger tents require permit)? (please check)®YES ❑NO If yes, please indicate the number and size of tents and desribe how tents will be used: Exact number of tents TBD. Will be used for production - front of house, side stage, etc. 10)(20 VIP tent will likely be 30x60. Vendors will be allowed to bring their own 10x10 tents. If yes for larger tents,what company will be providing tents? Party Central PROMOTING/ADVERTISING: What type of promotion/advertising do you have planned for your event? Television, radio, magazine promotion. Digital advertising on social media and Youtube. 4 SIGN AND RETURN this completed application with supporting documents to the Jeffersonville Parks Department, Attn. City Events Planning Board. Email. parksinfo@cityofleff.net Mail: 500 Quartermaster Court Jeffersonville, IN 47130 Applicant agrees that the contents of the application are complete, true and accurate to the best of their knowledge, information and belief, and agrees to ensure compliance with the policies set by the City Events Planning Board. Digdaly squad by Shannon Clark Shannon Clark ON cn=Shannon Clark,o,ou,ernad=shannonclark0ld¢bud corn.c=US 7/2 5/2 0 2 3 Onto 2023 07 25 06 53 20.05'00' Signature of Applicant Date *Upon approval by the City Events Planning Board, applicant will be required to pay the Special Event Permit Fee determined by the Board.This fee is usually set at S150 per application, but may be increased depending on use of city services, risk assessment or other factors. **A certificate of insurance is required for all events, with minimum coverage of S1,000,000 liability. The certificate must list the City of Jeffersonville as additional insured, and must be submitted to the Parks Department at least 10 Oy days prior to the event date. This section to be completed by City Events Planning Board PERMIT FEE •$ �_ Receipt# APPROVED BY Date l— 20 oZ Police Fire ' �^i f�2lr"• Street: /41;7 Parks: Ci l)" Safety: Director: 5