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HomeMy WebLinkAboutMC for Holiday Party 2023 (BPW Approved 8/9/23) City of Jeffersonville Government Contract Coversheet Please note: All information MUST be completely filled out and submitted to Clerk's Office within 48 hrs of execution. Date Submitted to Clerk: 8/2/2023 Department: Human Resources in V ( Sc n Vendor Name: Lincoln Crum Realty & Auctions Sign Date: August 2, 2023 Ending Date: Amount of Original Contract: $250.00 Is this an amendment or change order to original contract? Yes or No Amended Contract Amount: Purpose: MC for city holiday party For Clerk's Office to fill out Date uploaded to Gateway: Lincoln Crum Realty & Auctions Signature requested on August 04, 2023 My Local Santa I Event Contract Business: Lincoln Crum Realty & Auctions Recipient: Kim Calabro lincoln@lincolncrum.com kcalabro@cityofjeff.net 314 Main Cross Street, #1, CHARLESTOWN, IN, (502) 424-4799 47111 (812) 282-6043 This contract is between Lincoln Crum Realty & Auctions (the "Business") and Kim Calabro (the "Client") dated 08/04/2023. City of Jeffersonville Holiday Employee Party December 7th 1 11-1 I Refinery in Jeffersonville Payment schedule The Client will pay the Business $250.00 Due in full on December 07, 2023 Deposit $125.00 Due on August 04, 2023 Balance $125.00 Due on December 07, 2023 Deliverables Santa Total $250.00 Terms Responsibilities My Local Santa (MLS) is not responsible for compromised payment due dates caused beyond the control of My Local Santa, including but not limited to insufficient funds, wrong product orders, late payments, weather conditions, schedule complications, and incorrect addresses provided to My Local Santa. •MLS is responsible for providing an enjoyable experience for the guest(s) of his event. • MLS will arrive 15 minutes prior to appearance unless otherwise stipulated above in this agreement. Should MLS be requested to arrive earlier than 15 minutes, for walk-thru or rehearsals, the client will be billed 50% of the hourly fee. • Client will provide Santa Lincoln with a sturdy place to sit so that the temperature is comfortable with his big red suit. • All costumes are standard holiday dress. Special entertainer or costume requests are at the client's cost and should be made in advance to MLS. •Due to the nature of MLS traditional outfits. it is necessary that he have periodic breaks and that the performance location be cool and comfortable. A break of 15 minutes after each hour worked is requested, and in no instance, shall MLS be required to work longer than 90 minutes without a break. Payment The Client will pay My Local Santa the non-refundable deposit upon the submission of this contract and remaining cost of the service no later than the date of service. A non-refundable deposit is due at the time of contract being signed. For your convenience you can pay at the bottom of this contract or send a check made payable to Lincoln Crum to 314 Main Cross Street, Suite 1, Charlestown, IN 47111. The remaining balance can be paid anytime up until the date of service by cash, card, or check. Remaining balance invoices will be sent the day before the visit. Gratuity is not included in the price of the visit, but always appreciated. If you choose to pay cash/check or gratuity, the day of the visit. please put the money in an envelope labeled "Wish list for Santa" . If you wish to provide gratuity after the visit, please contact theelves@mylocalsanta.com to discuss payment arrangements. Limited Liability In the unlikely event that MLS is unable to perform to the guidelines of this contract due to an injury, illness, act of God, act of terrorism, or other cause beyond his control , My Local Santa will make every effort to reschedule. If the visit still goes on, responsibility and liability is limited to the return of all payments to the client. Media Any media that is shared with us may be shared to our social media and/or website. To respect the privacy of our clients, we understand that all clients may not want their photos shared. If you DO NOT wish that your photos be shared, please let us know prior to the visit. My Local Santa grants the Photographer/the Company the right to use the photographs taken during the Services for their original intent and for portfolio, marketing, and promotional purposes of the Photographer's/the Company's business. The photographer agrees not to sell or license the photographs to any other third party without Santa's written consent. Santa agrees not to sell or license the photographs to any third party without the Photographer's/the Company's written consent. Santa agrees to sign a separate model release if necessary. Refunds MLS will provide the best experience possible to the client. Due to the nature of this business, no refunds will be given should THE CLIENT feel otherwise. Signatures This contract may be signed electronically or in hard copy. If signed in hard copy, it must be returned to the Business for valid record. Electronic signatures count as original for all purposes. By typing their names as signatures below, both parties agree to the terms and provisions of this agreement. Business signature Owner name Lincoln Crum Owner signature Business date signed 08/04/2023 Recipient signature Recipient name () Recipient signature X Recipient date signed ^n �2