HomeMy WebLinkAboutSSB July 20, 2023 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF JULY 20, 2023
The Sanitary Sewer Board of Jeffersonville, Indiana met in regular session on
Thursday, July 20, 2023 at 3:00 P.M. in Jeffersonville City Hall Mayor's Conference
Room and via Zoom. Mayor Moore called the meeting to order at 3:02 P.M. Board
Members present are Mike Moore, Bill Saegesser, and Dale Orem. Also present are:
Utility Director Len Ashack, Assistant Utility Director Jay Thompson, Controller
Heather Metcalf, Utility Office Manager Elisha Gibson, Board Attorney Les Merkley,
Josh Darby representingJacobi, Toombs and Lanz, Lenin Kasthuri and Justin Ramirez
representing Lochmueller Group, Paul Boone representing American
Structurepoint, and Secretary Barbara Hollis.
Board Member Orem made the motion to approve the revised agenda,
second by Board Member Saegesser, passing on a vote of 3-0.
The Minutes of the July 6, 2023 meeting were presented for Approval. Board
Member Saegesser made the motion to approve the minutes as presented, second
by Board Member Orem, passing on a vote of 3-0.
CONTROLLER'S REPORT
Controller Metcalf presented the claims list dated July 20, 2023 in the amount
of $298,115.74. Board Member Orem made the motion to approve the claim list
as presented, second by Board Member Saegesser, passing on a vote of 3-0.
Manager Gibson presented the Adjustment Certificate dated July 17, 2023 in
the amount of $-87,270.85 Sewage, $-1,794.27 Drainage and $2,087.36 Refund.
Board Member Orem said he had a bunch of questions which were answered by
Manager Gibson. Board Member Saegesser, saying there were a lot of certificates
and liens, made the motion to approve the certificate as presented, second by
Board Member Orem, passing on a vote of 3-0.
OLD BUSINESS — No Old Business This Meeting
July 20, 2023 2
NEW BUSINESS
Director Ashack presented and explained the need for Amendment No. 1 to
Task Order No. 22-01, City of Jeffersonville Indiana (OWNER) and Strand Associates,
Inc. (ENGINEER) Pursuant to Agreement for Technical Services dated January 20,
2022. Board Member Saegesser, noting they are doing a good job, made the
motion to approve Amendment No. 1, second by Board Member Orem, passing on
a vote of 3-0.
Director Ashack next presented and explained SME Change Order Request
No. 2. Board Member Saegesser made the motion to authorize Director Ashack to
sign SME Change Order Request No. 2, second by Board Member Orem, passing on
a vote of 3-0.
Director Ashack then presented and explained Dugan & Meyers Industrial LLC
Work Change Directive No. 1. Following discussion, Board Member Saegesser made
the motion to approve Work Change Directive No. 1, second by Board Member
Orem, passing on a vote of 3-0.
ENGINEERING REPORTS — No Engineering Reports This Meeting
DEPARTMENT REPORT
Director Ashack said there had been a previous motion, which had been
tabled, with regard to purchasing or installing sewers at 5612 SR 62. Appraisals
have been received for the property and they are much higher than expected.
Following discussion, Board Member Saegesser made the motion to untable and
authorize the installation of sewers at 5612 SR 62, second by Board Member Orem,
passing on a vote of 3-0. Mayor Moore would like to make sure the County Assessor
is made aware of the value of the property. Director Ashack next reviewed the
June 2023 WWTP Loadings, saying they are doing well. The June Monthly report is
on CD. The CSO Volumes were reviewed. The Draft NPDES Permit has been
received for NWWTP. The READI Monthly Project Report has been filed. The Our
Southern Indiana READI Private Investment Reporting Form was discussed. This is
a new form.
July 20, 2023 3
SEWER BOARD ATTORNEY REPORT — No Report This Meeting
BOARD MEMBER COMMENTS
Board Member Saegesser reviewed the IDEM Compliance Report noting
there were no issues reported. The Collection System Inspection Report said that
maintenance is superb. Board Member Saegesser said this is a reflection on the
Administration and Staff.
Board Member Orem would like to compliment Manager Gibson on
answering all his questions.
There being no further business to come before the Board, Board Member
Saegesser made the motion to adjourn at 3:17 P.M., second by Board Member
Orem, passing on a vote of 3-0. The next regular meeting is scheduled for August
3, 2023.
Mike Moore, ayor
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Dale Orem, Board Member
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Bill Saegesser, Bad Member
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Barbara Hollis, Secretary