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HomeMy WebLinkAboutHWC Engineering for Utica Pike Sidewalk Project HWC ENGINEERING BMO Plaza 135 North Pennsylvania Street,Suite 2800 Indianapolis, IN 46204 (317)347-3663 CONTRACT AMENDMENT#1 This CONTRACT AMENDMENT is recognized as beingestablished the ; • dayof AA/ g , 2023, by and between HWC Engineering, Inc., of Indianapolis, Indiana (hereinafter referre 'to as "HWC") and Cit of Jeffersonville Department of Redevelopment, Indiana (hereinafter referred to as the "CLIENT") concerning the existing contract for professional services for Utica Pike Sidewalk dated April 26, 2023, which is hereby amended as follows: The Project name, location and address: Utica Pike Sidewalk Phase 2 Design Services Jeffersonville, IN The CLIENT's name and address: City of Jeffersonville Department of Redevelopment 500 Quartermaster Court Jeffersonville, IN 47113 The Project's designated CLIENT representative and his/her contact information (including title, address, phone number and email address): Andy Crouch City Engineer City of Jeffersonville Department of Redevelopment 500 Quartermaster Court Jeffersonville, IN 47113 The Project's designated HWC representative and his/her contact information (including title, address, phone number and email address): D. Paul Lincks, P.E. Roadway Dept Manager HWC Engineering 303 Scribner Drive, Suite 201 New Albany, IN 47150 Direct: 812-675-4139 Mobile: 812-225-1445 plincks@hwcengineering.com The applicable HWC Project number: 2023-137-S City of Jeffersonville Department of Redevelopment -Amendment#1 Utica Pike Sidewalk Phase 2 Design Services Page 1of2 The obligation and scope of services of HWC under this amendment shall be as follows: Phase 2 Design Services as described in the proposal dated July 20, 2023, attached as Exhibit A. HWC shall be reimbursed as compensation for such professional services described in the attached Exhibit A as follows: Task Company Fee Sidewalk Design (LS) HWC $130,700 401/404 Permit (LS) HWC $5,000 Local Permit/Floodplain Coordination (LS) HWC $1,400 Construction Stormwater General Permit HWC $4,000 (LS) Location Control Route Survey Plat(LS) HWC $6,200 RW Engineering (UC) WSP USA/HWC $163,200 RW Acquisition Management (UC) WSP USA $62,880 Title Research (US) Woodco $19,200 Appraisal Problem Analysis (UC) Appraising Indiana $12,960 Appraisals (UC) Governmental Appraising $200,760 Services Appraisal Review (UC) Appraising Indiana $95,745 Buying (UC) Todd Taylor $103,680 Document Recording (UC) HWC $4,800 Geotechnical Engineering (LS) Terracon $18,260 Utility Coordination (LS) HWC $12,750 Bidding Process (LS) HWC $10,000 Total Not to Exceed $851,535 Schedule: See Exhibit A, attached. It is further mutually agreed by the CLIENT and HWC that all other provisions of the original agreement shall remain unchanged. "CLIENT" "HWC" City of Jeffersonville HWC Engineering Department of Redevelopment By: `L `� +'� i By: pfiersw------- Printed: C�4 " �� •—S Printed: Jamie Ford-Bowers, PE Title: ile.„ , Lam,. Title: Partner,Vice President Date: 7/Z i/-z 3 Date: July 20, 2023 City of Jeffersonville Department of Redevelopment -Amendment#1 Utica Pike Sidewalk Phase 2 Design Services Page 2 of 2 EXHIBIT A 303 Scribner Drive, Suite 201 `�,►��:; lul%AIC New Albany, IN 47150 hwcengineering.com ENGINEERING Confidence in the built environment. July 20, 2023 City of Jeffersonville Andy Crouch City Engineer 500 Quartermaster Court Jeffersonville, IN 47113 Re: Utica Pike Sidewalk Project From Allison Lane to 6 Mile Lane Phase 2 Design Services Dear Andy, As requested,this letter serves as the scope and fee for Phase 2 design services for the referenced project. The work completed as part of the survey/due diligence phase sets up the Phase 2 design and related services(see due diligence deliverables). Survey Services 1. Per our meeting on 7/11,we understand the desire to add survey for the proposed trailhead location at the end of the project;we can add that at no additional fee and as part of the due diligence phase. Survey services are wrapping up as part of the survey/due diligence phase. No other fees are required for survey services. Sidewalk Design Services 2. We will provide 20 scale plan and profile sheets further detailing the sidewalk and related design issues. The title sheet, index/general notes and typical section sheet provided in phase 1 will be further developed for phase 2. For maintenance of traffic we assume temporary daytime lane closures will be used as needed. Maintenance of traffic plans will include notes,typical section and overall temporary signage. We are assuming the curb ramps for Utica Pike at Allison Lane will need modified for the 8' wide walks. In addition to this location we will design curb ramps at Rockingham Way, Longview Dr, Riverwood Dr, Fairwood Dr, Riverwalk Ct, Catalpa Dr and a crossing of Utica Pike at 6 Mile Lane. We will provide a curb ramp at 6 Mile Lane that will tie to the street. We will be providing drive profiles to show how the sidewalk transitions through the drives and how the drives tie-down to the existing groundline. At City Street crossings,we will provide a crosswalk across the street crossings, but we will not be manipulating street grades. There are existing locations where there are swales or low points in yards adjacent to Utica Pike. We do not plan to ditch water or change drainage patterns. We do plan to utilize what we call French drains which are basically a short gravel trench of a depth to INDIANAPOLIS TERRE HAUTE NEW ALBANY I LAFAYETTE HAMMOND I MUNCIE I NORTH VERNON EXHIBIT A allow water to get to a soil type that will allow infiltration. This will need to be confirmed with the geotechnical investigation. We will provide erosion control plans. We will provide retaining wall plans (see due diligence deliverables) and profiles and a typical wall section. Handrail will be designed for the tops of wall where needed to meet safety and ADA standards. We expect some signs will need to be moved. New signage would be needed for any new pedestrian crossings of Utica Pike. The crossing at 6 Mile Lane would benefit from pedestrian activated rapid flashing beacons or similar safety devices. Signage will be shown on the plan sheets. New pavement markings will be needed for all new crosswalks and potentially stop bars and/or yield lines. We will prepare marking sheets for intersection locations. We will produce quantity tables including approach tables,signage and marking tables and a structure data table. Cross sections will be provided at 25' stations along with drive sections. There should be one pipe section. 3. We will provide a plan sheet with grading/elevation information for a trailhead parking area. A paving section will be provided per geotech. The pavement cross section will be shown on the typical section sheets. We will include a pavement marking layout for the parking area. ADA markings for likely one space as well as signage. We expect to include a guide sign in each direction on Utica Pike for a non-standard MUTCD sign that will indicate Trailhead Parking. 4. We plan to submit a set of Preliminary Field Check Plans ("50%) and schedule a meeting with the city and utility owners to review and discuss. After that meeting has been conducted and right of way limits finalized, we will send the plans to our RW Engineering Sub, WSP along with a Notice to Proceed. We will continue to work toward a Final Plan Review while the RW Engineering and Acquisition is on-going. 5. We will calculate quantities and produce a cost estimate at both PFC and Final Plan Stages. We will produce any special provisions required for the bid document. 6. We will submit monthly project progress reports during the duration of the design and RW stages of the project. We will coordinate as needed with the city, subs and others as necessary during design and RW. Environmental Services 7. We've been advised by an environmental firm that because local funds are being used,there aren't any environmental requirements beyond permitting which is discussed in the permitting section of this letter. They did indicate that USACE could require archaeology on any undisturbed areas, but that they typically don't show a lot of interest in above ground resources unless there is direct impact to a NHRP listed or eligible property. No fees have been included for environmental, historical or archaeological studies. Public Involvement 8. We have NOT included fees for public involvement which would include public meetings. We can provide those services for additional fees if so desired. Permitting Services 9. There is a 21" CMP cross drain on Utica Pike just south of Longview Drive. This pipe will need extended to accommodate the sidewalk. We have evaluated the pipe and it appears to be in INDIANAPOLIS TERRE HAUTE NEW ALBANY I LAFAYETTE HAMMOND MUNCIE NORTH VERNON EXHIBIT A good shape. We don't intend on performing any hydraulics since we plan on just extending the pipe. This pipe is likely to require 401/404 permitting. 10. The sidewalk will extend along the north side of the Utica Pike to 6 Mile Lane. The floodplain for Lancassange Creek encompasses the intersection of Utica Pike and 6 Mile Lane. For this floodplain a DNR Construction in a Floodway Permit will NOT be required. However,there will be local permitting for floodplain impacts, but they shouldn't consider this project as having impacts since it is a sidewalk project. We are including 8 hours for local floodplain coordination. 11. A CSGP will be required since this project will involve more than an acre of land disturbance. Right-of-Way Engineering and Acquisition Services 12. A Location Control Route Survey Plat will be produced by HWC. 13. During Phase 1 we identified 46 parcels that could be impacted by the project. We are using 48 parcels to be safe. The city will pay for right of way services by unit cost meaning number of parcels completed. 14. Services to be provided include: a. R/W engineering. b. R/W acquisition management. c. Title research. d. Appraisal Problem Analysis. e. Appraisals. f. Appraisal Review. g. Buying. h. Document Recording. If the city desires to provide any of the above services themselves,then we would not bill for those services. Geotechnical Services 15. Terracon will be providing the geotechnical services for the project. Please see their attached detailed scope. They will provide geotechnical recommendations for: a. Subgrade treatment for sidewalk. b. Retaining walls. c. Culvert headwall for pipe extension. d. French drains. e. Trailhead parking pavement design with subgrade recommendation. Utility Coordination 16. We expect very minimal utility conflicts. The phase 1 design provides avoidance of most all utility poles. There is a guy pole that we plan to relocate as well as one service pole. These relocations will be minor and will allow the sidewalk to remain at a 10' offset from edge of travelled way. There are water meters,values and sanitary cleanouts that will need to be adjusted to grade and we would plan to bid that along with the construction of the project. We will still follow a utility coordination process that will consist of sending plans out to utility owners and requesting a conflict review. In turn, we will review each set of conflict plans to see INDIANAPOLIS TERRE HAUTE NEW ALBANY I LAFAYETTE ' HAMMOND I MUNCIE NORTH VERNON EXHIBIT A if there is any construction that would be in conflict with each utility. After conflict review we will request work plans in which any utility in conflict will provide a relocation plan. For any utilities that do require relocation (like the guy wires), we will coordinate relocation. Through this project our utility coordinator will attend the preliminary field check, prepare and review utility agreements, distribute notice to proceed to utility owners, coordinate with the utility and city, complete a utility summary and special provision, attend the preconstruction meeting and be available for utility issues that happen during construction and coordinate with the contractor and utility owner. Bidding Process 17. We will prepare a bid document including a schedule of values. A legal advertisement will be prepared and coordinated with the city. We will upload the bid document and plans to our electronic plan room and contact potential bidders. We will hold a pre-bid meeting and prepare and distribute meeting minutes. We will prepare any bid addenda and distribute it to bidders. We will attend the bid opening, review the bid, certify the bid and provide recommendation to the city. Construction Administration/Observation/Inspection 18. We are NOT providing a fee for construction related services at this time. We can provide those services for additional fees if so desired. Schedule At the 7/11 meeting, we discussed the presented project schedule and possible ways to get to construction quicker. The challenge with this project is acquiring the property. That is the controlling factor for project schedule. That being said, we plan for right of way engineering to begin 1 month after we get notice to proceed. This is a different approach as typically one would be further into the design process before proceeding to right of way engineering. However,with the nature of the project we believe there are sections within the project limits for which we can set the right of way after running initial cross sections. For the parcels that fall within these sections, we will proceed to right of way engineering within 1 month of notice to proceed. Likewise, once the right of way engineering is done for a parcel it will be immediately transitioned to Appraisal Problem Analysis and then on to Appraisals, etc. We have revamped the schedule based on this procedure and it is shown below. Please note that this is a very aggressive schedule but not a totally unrealistic schedule. But we do believe that things have to go fairly perfect in order to clear right of way by October 1, 2024. If we have a property owner condemnation,then the schedule will be compromised. See the following page for schedule. • INDIANAPOLIS ; TERRE HAUTE NEW ALBANY I LAFAYETTE HAMMOND MUNCIE NORTH VERNON EXHIBIT A HWC Engineering City of Jeffersonville Utica Pike Sidewalk Project Allison Lane to Six Mile Lane Estimated Project Schedule July 19, 2023 Activity _ Activity Deliverable Date Notice To Proceed for Phase 2 Design September 1,2023 3D days from NTP Right of Way Erigirteaaring 1 0/1 1202 3 to 11/30/2023 50 days from NTP Preliminary Plans to'GeotetM. November 1,2023 90 days from NIP Appraisal Problem Analysis' 10/21/2023 to 12/15/2023 Preliminary Fretd Cheek Plans(50%,Complete) December 1,2023 15 days from PFC submittal Preliminary Field Checc Meeting December 15.2023 60 days from PFC Meeting Apprasals" 11/15/2023 to 3/3112024 Rewa'i Appraisals' 12/31/2023 to 4/20)2024 Buying` 1/1512024 to 9)20/2024 Final Check Plans 95%Complete) February 15,2D24 Begin Permitting February 115,2024 (If not started sooner) Right of Way Clear(Assumes No Condemnation)" October 1,2024 Final Plans(100,'K.Complete) October 1,2024 Advertise for Bid November 1,2024 Bid Opening December 1,2024 Award Contracildssue NIP to Contractor January 1,2025 Project Substantially Complete"' June 1,2025 Project Complete July 1,2025 HWC will send plans piecemeal to WSP to begin the riLv engineering an parcels for which the design has been completed. This will allow them to start the r'w engineering sooner. Once they complete the tlw engrneerung for a parcel they will move it into Une acquistion phase. "This is a aggressive schedule We will update the city on a monthly basis with where Ow engineering and acquistion stands. We can present a summary table so the city knows what phase or acquisition each parcel is in. We will update the schedule accordingly based upon how the acquistion process goes. if the project has a condemnation and the rest of the schedule goes as planned.the possession of property date would be around January 1,2025. The project substantially complete date is dependent upon weather, =pie% INDIANAPOLIS TERRE HAUTE I NEW ALBANY I LAFAYETTE HAMMOND MUNCIE 1 NORTH VERNON EXHIBIT A Fees Task Company Fee Sidewalk Design (LS) HWC $130,700 401/404 Permit (LS) HWC $5,000 Local Permit/Floodplain Coordination (LS) HWC $1,400 Construction Stormwater General Permit (LS) HWC $4,000 Location Control Route Survey Plat (LS) HWC $6,200 RW Engineering (UC) WSP USA/HWC $163,200 RW Acquisition Management (UC) WSP USA $62,880 Title Research (US) Woodco $19,200 Appraisal Problem Analysis(UC) Appraising Indiana $12,960 Appraisals (UC) Governmental Appraising Services $200,760 Appraisal Review(UC) Appraising Indiana $95,745 Buying(UC) Todd Taylor $103,680 Document Recording(UC) HWC $4,800 Geotechnical Engineering(LS) Terracon $18,260 Utility Coordination (LS) HWC $12,750 Bidding Process (LS) HWC $10,000 Total Not to Exceed $851,535 This represents our understanding of the scope of services for Phase 2 Design Services. We thank you for the opportunity to serve the City of Jeffersonville and are looking forward to working with you all. Sincerely, l ) -lGUj pi,...,/a) D. Paul Lincks, P.E. Qc INDIANAPOLIS TERRE HAUTE NEW ALBANY I LAFAYETTE 1 HAMMOND 1 MUNCIE ! NORTH VERNON