HomeMy WebLinkAboutSSB April 20, 2023 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF APRIL 20, 2023
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, April 20, 2023 at 3:00 P.M in Jeffersonville City Hall Mayor's
Conference Room and via Zoom. Mayor Moore called the meeting to order at 3:00 P.M.
Board Members present are Mike Moore, Bill Saegesser and Dale Orem. Also present
are Utility Director Len Ashack, Assistant Utility Director Jay Thompson, Board Attorney
Mike Gillenwater, Utility Billing Office Manager Elisha Gibson, Controller Heather Metcalf,
City Engineer Andy Crouch, Aaron Sutherland representing Jacobi, Toombs, and Lanz,
Patti Yount and Lenin Kasthuri representing Lochmueller Group, Keeley Stingel
representing Shrewsberry Associates, Clayton Pace representing Denton Floyd, Jorge
Lanz, and Secretary Barbara Hollis. Attending via Zoom is City Council Representative
Ron Ellis.
Board Member Orem made the motion to approve the revised agenda as
presented, second by Board Member Saegesser passing on a vote of 3-0.
The minutes of the April 6, 2023 meeting were presented for approval. Board
Member Saegesser made the motion to approve the minutes as presented, second by
Board Member Orem, passing on a vote of 3-0.
CONTROLLER'S REPORT
Controller Metcalf presented the claim list dated April 20, 2023 in the amount of
$310,162.97. Board Member Saegesser made the motion to approve the claim list as
presented, second by Board Member Orem, passing on a vote of 3-0.
Manager Gibson presented the Adjustment Certificate dated April 17, 2023 in the
amount of $-17.992.67 Sewage, -$825.38 Drainage, and $3,141 .91 Refund. Board
Member Orem made the motion to approve the Certificate as presented, second by Board
Member Saegesser, passing on a roll call vote of 3-0.
OLD BUSINESS - No Old Business This Meeting
NEW BUSINESS
Director Ashack presented an Encroachment Agreement for the Warren
Apartments on Town Center Boulevard. Board Attorney Gillenwater said the original
easement is a 10 foot easement. The request is for a parking lot above the force main.
Board Member Saegesser made the motion to table the request pending receipt of the
survey and title work, second by Board Member Orem passing on a vote of 3-0.
March 16. 2023 Page 2
Director Ashack next presented and explained Lochmueller Group General
Services Agreement. Board Member Saegesser made the motion to approve the
agreement as presented. second by Board Member Orem, passing on a vote of 3-0.
Director Ashack presented a proposal from TeleVac Environmental, Inc. in the
amount of $94,200, explaining the need for the grouting of various pipe joints. Board
Member Saegesser made the motion to approve the proposal as presented, second by
Board Member Orem, passing on a vote of 3-0.
A policy for unpaid balances on Sewer bills is needed. Manager Gibson will work
with Board Attorney Gillenwater on this policy.
ENGINEERING REPORTS - No Engineering Reports This Meeting
DEPARTMENT REPORT
Director Ashack presented and reviewed the March 2023 Loading reports for both
locations, noting both locations are well in compliance. The Monthly Report is on CD.
ATTORNEY COMMENTS
Board Attorney Gillenwater reminded the Board of the Excel case mediation
scheduled for April 24, 2023.
BOARD MEMBER COMMENTS
Ther- •eing no further business to come before the Board, Board Member
Saeges r . De the m tion to adjourn at 3:11 P.M., second by Board Member Orem,
passing n . •te of 3- The next regular meeting is scheduled for May 4, 2023.
Mike M re, Mayor
Dale Orem, Board Member
Bill Saegesser,Saegesser, a d Member
ATTEST:
Barbara Hollis, Secretary