HomeMy WebLinkAboutTowerPinkster Contract for Lottie Oglesby Park ImprovementsCity of Jeffersonville
Government Contract Coversheet
Please note:All information MUST be completely filled out and submitted to Clerk's Office
within 48 hrs of execution.
Date Submitted to Clerk: 3/23
Department: "-?-e /(ofi fl 1
T—OVendorName: a cc
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Sign Date: 7v ( iI
Ending Date: I D i(A,01/4 5
Amount of Original Contract:
Is this an amendment or change order
to original contract? Yes or No
KS-Amended Contract Amount: 0 1.—
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La-(4',6 011,641 Paik- vet
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Pinr st r
CELEBRATING YEARS —
March 24,2023
Mr.Mike Moore
Mayor
City of Jeffersonville
500 Quartermaster Court
Jeffersonville,IN 47130
Re: Professional Design Services
Lottie Oglesby Park Improvements
Dear Mayor Moore:
Thank you for inviting our firm to submit a proposal for your renovation and updates to Lottie Oglesby Park.
We appreciate the time that you and your team have spent in bringing us up to speed as to the vision for
the future of the park. I think we share the belief that high quality parks and green space are crucial for
maintaining a high level of quality of life for city residents. On behalf of TowerPinkster,we are pleased to
present the following proposal for professional design services to assist you with executing this important
project. The following is an understanding of the project and a description of our services.
I. TEAM STRENGTHS
The experience,expertise,and culture of our team form a seasoned approach that differentiates us from
our competition.We have a positive relationship working with similar clients and are dedicated to
collaborating closely with you to develop creative and cost-effective design solutions.Our team strengths
are summarized below:
Relevant Project Experience:Our team has recent,relevant experience and expertise working on
a number of projects for Jeffersonville including Vissing Park,Chapel Lake Park,and Woehrle
Park. We have also completed similar projects such as Central Campus Mall,Aquinas College,
and Northwood University's Founders Garden.
O Collaborative,Inclusive Process:TowerPinkster utilizes a team-centered project delivery
process that consistently results in successful outcomes.We value teamwork and collaboration
and believe that each team member's perspective adds greater value to the project.Through
active listening and effective communication,we develop an integrated solution to achieve
success.
Design Aesthetic:Our architects work closely with our engineering team to shape all aspects of
the built environment.We balance spatial relationships,scale,color,texture,volume and
materials with lifecycle costs,maintenance criteria,environmental impacts,and durability.The
result is a comprehensive design solution that combines the architecture of the building with your
functional and aesthetic goals,and your budget.
Cost Control+Value Engineering:Our team is committed to giving you the absolute best value
for your dollar.Our proactive approach results in designs that meet your project's budget
Nurturing curiosity through design since 1953 °towerpinkster.com
2022 Tower Pinkster Titus Associates,Inc.
TowerPinkster
3.24.2023 Lo'rtie Oglesby Perk//improvements Propose 2
parameters.We will develop a preliminary design package for use in the initial budget estimating
process and assist your Construction Manager[or General Contractor]as they develop the budget
estimate for the project.Our drawings and specifications will be well-defined to promote
coordinated,cost-conscious bidding with advantageous results.We will help you successfully
balance quality and cost to maximize your investment in both the long and short term.
Quality Control:TowerPinkster has developed a comprehensive approach to quality control that
guides each discipline's efforts.From consistent staffing and internal peer reviews by senior staff
to Building Information Modeling(BIM]and Revit-based three-dimensional modeling,we
effectively convey design intent,coordinate building systems,and resolve conflicts prior to
construction.
Landscape Architecture:A dedicated team of licensed professionals focused on creating
beautiful,functional,and durable outdoor spaces. I believe that TowerPinkster is the only
architectural firm in Southern Indiana with in-house landscape architects to promote for better
coordination with architectural elements.
We are committed to working together with you and your team to develop a fantastic project.
II. PROJECT UNDERSTANDING
Approximately 7 acres
New walking trail-At a minimum 3 laps equals a mile
o Periodic bench seating
New pavilion/shade structure
16 pickleball courts
o Black chain link fencing
o Sports court lighting
o Potentially post-tensioned concrete to provide improved settlement resistance
24'x44'Shelter/Pavillion
o . (2]Two single occupant restrooms
o Drinking fountains with bottle filling
o New tables for events and tournaments
Berming to reduce sound impact to surrounding residents
o South berm-south of pickleball courts
o North and East berm-along Ewing Lane
o Organically shaped
Half-court basketball
Ballfield improvements
o New,enlarged backstop
o Cutouts at bases
Playground
o Base bid:Rubber mulch
o Add Alternate:Poured In Place Rubber flooring
2023 Tower Pinkster Titus Associates,Inc.
TowerPinkster
3,24.2023 Lottie Oglesby Park//improvements Proposai 3
o Open aluminum fencing with single gate near Walpole Avenue
G Approximately 50 new on-street parking spaces on Martha Avenue and Walpole Avenue
Approximately 66 off-street parking spaces off Ewing Lane
Additional deciduous and evergreen trees
SCOPE OF SERVICES
TowerPinkster proposes to will provide the following services as outlined in this proposal.
Basic Services
Landscape Architecture-site plan,sections,details,schedules,and specifications
Civil Engineering-United Engineering-grading and drainage,sections,details,schedules and
specifications
Architecture-architectural plans,elevations,sections,details,schedules,and specifications
Electrical Engineering-power distribution,lighting design documentation and specifications;
Plumbing Engineering-plumbing system design,documentation,and specifications
Structural Engineering-footings,foundations,and structural system,design,documentation,
and specifications
Construction Administration-TowerPinkster proposes to perform Bidding and Construction
Administration activities on an hourly basis. This allows for the possibility of keeping the fee down
if construction proceeds smoothly. TowerPinkster can participate in bidding process,select post-
bid interviews,bi-weekly Client construction meetings during an anticipated 10-month
construction period,respond to RFI's,prepare bulletins,review construction contract payment
applications and review shop drawings/submittals as required
Client Meetings-this proposal includes a maximum of four[4] client meetings during the design
phase of the project.The location of the meetings will be at the Client's office
Our work will be performed in conformance with those services described in the American Institute of
Architects Document-B104-Agreement Between Owner and Architect for a Project of Limited Scope
A.Phases of Design Process
1. Schematic Design
2. Design Development
3. Construction Documents
4. Bidding and Negotiations
5. Construction Administration
B. Schematic Design
1. Build upon the previously completed Conceptual Design renderings
2. Two[21 meetings to review and discuss the schematic design
3. Three-Dimensional Visualization
a.Photo Realistic
b.Revisions-One round of minor revisions
c.Views
2023 Tower Pinkster Titus Associates,Inc.
lowerPinkster
3.24.2023 Lottie Oglesby Par li Improvements Proposal 4
Four[4)Aerial Views
ii.Four[4]Mid-Level or Ground Level Views
iii.Rendered Site Plan
D.Design Development
1. Enlarged plans detailing Owner functional requirements
a. Exterior Finishes
b. Interior Finishes
i. Floor
ii. Base
iii. Wall
iv. Ceiling
c. Caseworks,Countertops,and Cabinetry
d. Doors and Door Hardware
e. Electrical:Power,Lighting,and Switching locations
f. Equipment
Owner Furnished,Contractor Installed
Owner Furnished,Owner[Or Owner Vendor)Installed
iii. Contractor Furnished,Contractor Installed
2. Two(2]meetings to review and discuss the design development
3. Sign-off to facilitate the start of Construction Documents
4. Cut sheets for Plumbing Fixtures for Owner selection and approval
5. Cut sheets for Lighting Fixtures for Owner selection and approval
E.Construction Documents
1. Civil Plans
a. Site Grading Plan
b: Site Utilities Plan
c. Soil Erosion and Sedimentation
d. Civil Details
2. Landscape Architecture Plans
a. Site Layout Plan
b. Enlargement Plans
c. Planting Plan
d. Landscape Details
3. Pavillion Drawings
a. Structural Drawings
b. Life Safety Plan
c. Dimension/Architectural Plan
d. Reflected Ceiling Plan
e. Roof Plan and Details
f. Enlarged Plans
g. Exterior Elevations
h. Wall Sections
i. Miscellaneous Details
j. Door Schedule and Details
k. Interior Elevations
2023 Tower Pinkster Titus Associates.Inc.
TowerPinkster
3.24,2023 i_ottie Oglesby Park//Improvements Proposal
I. Interior Finish Plan and Schedule
4. Project Manual/Specifications
5. Department of Energy-ComCheck-Energy Code Compliance[Building Lighting Only]
E.Bidding and Negotiations[Hourly as Needed]
1. The Owner is anticipating bidding this as a Public Bid
2. The Architect will answer questions and requests for substitution via Addendum
F.Construction Administration(Hourly as Needed]
1. The Architect will attend Owner/Architect/Contractor meetings if desired.
2. The Architect will coordinate site visits to be concurrent with the OAC Meetings.
3. Review shop drawings
4. Review and approve Contractor Pay Applications[If desired]
5. Review and respond to Requests for Information[RFI]
6. The Architect will observe construction activities and provide these observations to the
Owner to determine compliance with the design intent.
IV. PROPOSED TEAM
Members of the TowerPinkster project team will include:
Kyle Wilson Senior Project Architect
Brandon List Landscape Architect
Laura Kloosterman Landscape Architect
V. PROPOSED SCHEDULE
The project schedule is dependent on certain factors which include providing project information,
availability for meetings, reviews,and approvals by the Client team.The actual schedule will be further
delineated during the kick-off meeting;however,the sequence below outlines a proposed timeframe to
complete the services outlined herein.
Duration
Schematic Design 5 Weeks
Design Development 4 Weeks
Construction Documents 16 Weeks
Bidding Er Permitting 4 Weeks
Anticipated Construction Completion 10 Months
2023 Tower Pinkster Titus Associates,Inc.
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TciwerPinkstl-r
2.24.2023 l_otfie Oglesby Psr 1/improvements Pfopo al 8
VI. COMPENSATION
sic Services
TowerPinkster will work on a fixed fee of Exactly One Hundred and Forty-Five;Thousand Dollars and No
Cents($945,000],plus reimbursable expenses.
TowerPinkster will provide Bidding and Construction Administration services in addition to the fixed fee
indicated above. Please see hourly rate table at the end of this proposal. We anticipate hourly services
could be approximately Thirty-Five Thousand Dollars[$35,000].
This fee proposal is made with the following assumptions:
1. If the scope changes,compensation will be adjusted accordingly.
2. The project is a single-phase design and construction effort.
3. Our fee does not include the costs of providing the normal types of client provided information
such as surveys,soil borings,testing for hazardous materials,and construction testing.Site
survey will be provided to TowerPinkster in digital CAD file format(.dwg]at the commencement of
this agreement.Soil borings will need to be completed prior to the start of Schematic Design.
4. The project will commence and conclude per the proposed schedule and work plan extensions
and/or expansions will generate a discussion regarding additional required effort and value.
5. We will provide digital.PDF files to the Client for reproduction.Often our clients can reproduce
documents at more cost-effective rates and without sales tax.
Reimbursable expenses are in addition to the compensation for the professional services and include
actual expenditures incurred by TowerPinkster in connection with the project.Expenses will be invoiced
using a multiplier of 1.1 to cover costs of administration.These expenses may include:
1. Transportation in connection with the project,authorized out of town travel,and subsistence.
2. Reproduction,postage and handling of drawings,specifications,reports and other presentation
and review documents,not including final bid documents.
3. Marketing materials,models,and mock-ups requested by the Client.
4. Three-dimensional building scanning including existing building modeling.
5. Basic building commissioning services.
6. Technology and furniture design,including interior signage.
7. Additional Consultants other than those specified in the proposal.
We estimate the cost of TowerPinkster's reimbursable expenses at approximately Seven Thousand Five
hundred Dollars(07,500].
Invoices will be submitted monthly based on the percentage of work completed during each phase,and
payment is due upon receipt of invoice.A service charge of 11/2%per month(18%per year] is applied to
accounts unpaid after thirty(30)days from date of invoice.There is no initial payment due in advance to
secure our services.
2023 Tower Pinkster Titus Associates,Inc.
lower Pinkster
3.24.2023 Lotzie Oglesby Park//Improvements Praposal 7
VII. TERMS Is CONDITIONS
The terms and conditions of this proposal are as follows:
All permit and agency review fees are paid by Others and not included in this proposal.
Site is properly zoned for proposed use.No variances,rezoning or Special Use Permits are
required to complete this project.
TowerPinkster will be provided information regarding the facility which shall include site survey
w/topography and utilities].
Services not provided in this proposal:
Topographic or boundary surveys
Geotechnical survey and borings
Demolition Documentation
As-built drawings after construction
LEED Services and fees
Commissioning Services
Cost Estimating[general and detailed]
Traffic Engineering and Impact Studies
Food Service Consulting
Asbestos and other environmental remediation
Technology design services
Furniture,Fixture and Equipment selection and procurement
Sound system or communications design
Signage design(interior and exterior]
Artwork selection and procurement
Fire suppression design[layout]
Animations,or other marketing/presentation materials
All work product is copyrighted by TowerPinkster and may only be used with specific written
consent.
If the Client suspends the Project,TowerPinkster shall be compensated for services performed
prior to notice of such suspension.
Limitation of Liability-Our liability for any and all claims shall be limited to the compensation
amount per project agreed to in this proposal.
Thank you for the opportunity to present this proposal for your consideration.If it meets your approval,
please sign and return one copy to our office to honor the terms and conditions contained herein.We
appreciate your selection of our TowerPinkster team for your professional design needs and look forward
to collaborating with you on this project.Please contact me if you have any questions.
2023 Tower Pinkster Titus Associates,Inc.
T werPonkster
3 24.9.i73 i..i;,=ic'0cit ., .. i:,..;:.r..•ai j
Sincerely,
Tower-Pinkster
4/1447
Kyle A.Wilson,AIA,LEED AP,ACHA,NCARB
Senior Project Architect
Attachment:Conceptual Design Rendering Boards
I hereby authorize Tower Pinkster Titus Associates,Inc to provide the professional services as described
above.This proposal will serve as the agreement between the City of Jeffersonville and TowerPinkster on
the project.
Mr.-Mike Jae,(a 651 Date
Mayor V I GIv•T1
City of J ffersonville
cc: Bjorn Green,Don White,Adam Doubblestein,Chloe Beighley,Marketing-TowerPinkster
2023 Tower Pinkster Titus Associates,Inc.
lolov'erP ikster
3.74.202J 4 !;, t1.=7 is tl ii',r • m'nt Yi[il:
FEE AND FATE SCHEDULE
January 2023
Hourly rates used in computing fees for professional services:
JOB CLASSIFICATIONSFICATIONS RATES
Principal I 240
Principal II 220
Director I Manager 190
Project Management I 185
Project Management II 175
Senior Professional Staff Level I 170
Senior Professional Staff Level II 160
Professional Staff 140
Senior Technical Staff Level I 150
Technical Staff Level I 130
Technical Staff Level II 110
Technical Staff Level III B0
Support Staff 90
These rates are subject to change at the beginning of each calendar year.
2023 Tower Pinkster Titus Associates,Inc.