HomeMy WebLinkAboutBLN Contract for Redevvelopment City of Jeffersonville
Government Contract Coversheet
Please note:All information MUST be completely filled out and submitted to Clerk's Office
within 48 hrs of execution.
Date Submitted to Clerk: 3/ O )Z
5
Department: C Al ) 0 wt, (4)
Vendor Name: t , � ` { `� 4Z4 (51-0
Sign Date: I. I / oJ7_2
Ending Date: I rv '��
Amount of Original Contract: k 2e
Is this an amendment or change order
to original contract? Yes or . No
Amended Contract Amount: f\f/A
Purpose: DKtio (f),.iut_or Noext(06.
For Clerk's Office to fill out
Date uploaded to Gateway:
CONTRACT FOR
ENGINEERING SERVICES
THIS AGREEMENT is made and entered into this:1J day of �v�.(ti� ,
2022, by and between City of Jeffersonville, Indiana, acting by, and through its proper officials
(hereinafter referred to as the "OWNER"), and Beam, Longest and Neff, L.L:C., Consulting
Engineers, 8320 Craig. Street, Indianapolis, Indiana 46250. (hereinafter referred to as the
"CONSULTANT").
WITNESSETH
WHEREAS,.the OWNER desires to contract for the professional services hereinafter
described (the "Services"), in relation tohthefollowing described project (the"Project"):
Ohio River Greenway
Trail Design
Jeffersonville, Indiana ,
WHEREAS,- the CONSULTANT is qualified and prepared to perform the Services
required in said work and they agree to perform the Services under the terms and conditions
herein set forth; and,
WHEREAS, said funds are available for the Services; and;
WHEREAS, the OWNER is authorized to enter into this Agreement.
NOW, THEREFORE, IT IS MUTUALLY AGREED that the OWNER does hereby employ
the CONSULTANT to perform the Services specified herein and agrees to pay for the Services
the amounts hereinafter specified; and the CONSULTANT agrees to perform the Services as
are herein enumerated.
SECTION I. SERVICES BY CONSULTANT
The Services to be provided by the CONSULTANT under this Agreement are as set forth in
Appendix "A", which is attached to this Agreement and made an integral part hereof.
SECTION II. INFORMATION AND SERVICES TO BE FURNISHED BY OWNER..
The information and services to be furnished by the OWNER under this Agreement are as set
forth in Appendix"B",which is attached to this Agreement and made an integral part hereof.
1
APPENDIX "A"
Services by Consultant
The CONSULTANT's understanding of the Project is as follows;;
The Project includes the construction of approximately 1,700 feet of 10 feet wide trail
extending from 1-65-to the east side of US 31 as outlined in Attachment A-1, which is
attached hereto and made an integral part hereof. ::It is assumed:that the trail will be
constructed at grade where possible and utilize approximately 935' of poured in place
retaining walls in areas where grades require. The alignment will follow the rivers edge
for the eastern half of the project and traverse up the river bank son the western half of
- the project. The trail will ultimately connect up to the south side of Rive rside Drive west
of the Rocky's- restaurant and 'parking lot. A small trail .node is proposed at.the
Riverside Drive and trail intersection. No connections of the trail to adjacent businesses .
are anticipated. Lighting will be designed to use bollard type fixtures spaced at
approximately 30:feet on center.along the trail.: Plan submissions will include Stage1
Plans, Preliminary Plans, Stage 2 Plans, Stage 3 Plans and Final Tracings.
The following items shall be considered additional services (if needed or requested) and.
cause for a supplemental agreement
• Storm water detention or water quality.measures
Coordination with the State of Kentucky
• Construction access and staging design
Elevated trail sections
The CONSULTANT shall provide the OWNER with the following Services:
1.. Route Survey
1.1 Perform the fieldwork for supplementing the existing route survey.
1.2 Furnish a determination of all existing right-of—way and apparent property lines.
and to show same on plans.
2. Environmental.
2.1' ' Develop and document.a State Environmental Assessment in 'accordance with
Indiana's.Environmental.Policy Act (IC 13-12-4):
2.2 Prepare-a Waters of the US Report for the project due to the impacts to wetlands
within the project limits.
A-1
3. Design
3.1 Make preliminary investigations, design studies leading to the preparation of a
preliminary plans, and approximate estimates of cost. : -
3.2 Make final plans to appropriate scale, with geometric computations to be precise
for field layout, specifications and estimates of construction.cost.
3.3 Furnish properly referenced horizontal and vertical control points throughout the
Project. .
3.4 Furnish a determination of all required right-of-way-and to show same on plans. -
4. Retaininb,Wall,`Design
4.1 Make preliminary investigations, design studies leading to :the preparation of a
preliminary retaining wall plans, and approximate estimates of cost:
• 4.2 Make final plans to appropriate scale, with geometric computations to be precise ;
for field layout, specifications and estimates of construction cost. • --
5. Landscaping Plans
5.1 Make preliminary investigations and studies leading to the preparation of
conceptual landscaping plans and approximate estimates of cost.
5.2 Make final landscaping plans, specifications and estimates of construction.cost.
6. ,Soils Investidation and:Report
6.1 Obtain the borings and substructure explorations, and the analysis thereof, in
connection with the Project.
6.2 Borings shall extend sufficiently in depth to obtain characteristic data_ :for the
proper design of the Project.
7. :Construction'Bidding Phase
7.1 Furnish the personnel to complete the following tasks;
71.1 Assist the OWNER in bid advertising
7.1.2 Prepare and distribute addenda
7.1.3 Attend the bid opening
7.1.4- Tabulate the bid results and prepare a recommendation letter
A-2
8. : General
8.1 Prepare applications and documents to assist the OWNER in obtaining permits
from various governmental agencies. It is anticipated that .one (1) 401 Permit,
one (1) 404 Permit, one (1) IDNR Construction in a Floodway Permit and one (1)
Stormwater General Permit will be required.
8.2 Meet with the OWNER or its representatives, when requested or necessary for
consultation or conference as requested by the OWNER. It is anticipated that
approximately four (4) client coordination meetings will be required during the
duration of the Project.
8.3 Coordinate with subconsultants, prepare monthly progress reports.and provide
Next Level Trails Grant reporting support.
8.4. Coordinate- with utilities and prepare utility reimbursement agreements (if
necessary) and perform utility coordination services during design.
A-3
APPENDIX"B"
Information and Services to be Furnished by Owner
The OWNER shall furnish the CONSULTANT with the following:
1.. Guarantee access to and make all provisions for the CONSULTANT to enter upon public
and private lands as required for the CONSULTANT to perform the Services under the.
Agreement.
2. All legal services as may be required for the development of the Project.
3.. Assist the CONSULTANT in obtaining property owner information, deeds, plans of
- adjacent developments, section corner information and any other pertinent information
necessary to perform the Services under the Agreement.
. 4._ Utility plans available to the OWNER covering utility facilities, the location of signals and
underground conduits throughout the affected areas.
5. . Plans of existing structures within the Project limits, if.available.
6. Available data from the transportation planning process, including traffic assignments
and:projections.
7. Criteria for the design and details for signs, signals, lighting, highways and structures,
etc.
8. Specifications and standard drawings applicable to the Project.
9. Designate a representative to act on behalf of the OWNER with respect to the Services
to be performed under the Agreement with such person to have complete authority to
transmit instructions, receive information, interpret and define OWNER'S policies and
decisions pertinent to the Services covered by the Agreement
10., Provide access, at no expense to the CONSULTANT, to OWNER'S officers and/or staff,
to all available information pertinent to the Project and the use of such information as
appropriate in the accomplishment of the Services.
11:: Obtain approval of all governmental authorities having jurisdiction over the Project and
such approvals and consents from such other individuals or bodies as may be necessary
for completion of the Project.
B-1
APPENDIX"C"
Notice to Proceed and Schedule
Unless otherwise directed by the OWNER, the execution of this Agreement shall constitute a
notice to proceed with the Services as set forth in Appendix"A".
C-1
•
APPENDIX"D"
Compensation
The OWNER,shall compensate the CONSULTANT for the. Services :performed under this:
Agreement as follows:
1. Compensate the CONSULTANT for the Services under Appendix "A", Items .1, 2, 3, 4, 5.
and- 7, . a lump sum amount in accordance with the .following schedule.: The:.
CONSULTANT is to be compensated monthly, based upon percent complete.
a: Appendix"A", Item 1 (Survey) $ 13,900.00
b. Appendix"A", Item 2 (SEPA) $ 10,900.00
c. Appendix"A", Item 2 (Waters of the US Report) _ $ .10,900.00
d. Appendix"A",.Item 3 (Trail Design) $109,800.00
e. Appendix"A", Item 4(Retaining Wall Design) $170,800.00
f. Appendix"A", Item 5 (Landscape Design) . $ 6,600.00
g.. Appendix"A", Item 7 (Bidding Phase Services) $ 12,500.00 ;
2.. Compensate the CONSULTANT for the Services .under Appendix "A", Item 6 (Soils
Investigation and Report), on the basis of actual cost with.a not to exceed limit of twenty:
eight thousand eight hundred dollars ($28,800.00). The CONSULTANT is to be
compensated monthly.
3. Compensate;the CONSULTANT for the Services under Appendix "A", --Item:8, on an
hourly basis by classification, as set forth in Attachment"D-1";which is attached hereto and
made an integral part hereof, plus expenses.(in the case of sub-consultants, the expense
plus 10%) with a not to' exceed limit of eighty thousand dollars ($80,000.00). The
CONSULTANT is to be compensated monthly.
4. . Compensate the CONSULTANT for the contract administration and for additional
services as requested in writing by the OWNER, on an hourly basis by classification, as
set forth in:Attachment "D-1";:which:is attached:hereto and made an integral part hereof,
plus expenses (in the case of sub-consultants, the expense plus 10%).- The
CONSULTANT is to be compensated monthly.
5. Compensate the CONSULTANT for any Post Design Services provided on behalf of the:
OWNER on an hourly basis by classification, as set forth.in Attachment "D-1", which is
attached hereto and made an integral part hereof, plus expenses (in the case of sub-
Consultants, the expense plus 10%). Post Design Services include but are not limited to'
inquiries from contractors, other consultants, other agencies and shop drawing review.
Post Design Services also include any additional submissions of final tracings not due to
the fault of the CONSULTANT
6. . Compensate_the CONSULTANT,for section corner perpetuation (if required) and any
work required due to changes in the proposed right-of-way as:a result of property owner
negotiations or at the request of the OWNER on an hourly basis by classification, as set
forth in Attachment"D-1", which is attached hereto and made an integral part hereof, plus
expenses (in the case of sub-consultants, the expense plus 10%). The CONSULTANT is
to be compensated monthly.
D-1 . '
7.: The fee schedule in Appendix "D" shall be renegotiated should the Project experience
excessive delays, through no fault of the CONSULTANT, that extend the project design
completion beyond 24 months from notice-to-proceed.
D-2
•
ATTACHMENT "D-1"
Classifications and Billing Rates
Year 2022/2023
Classification _ Hourly Rate
Office Manager $300.00
Department Manager 300.00
Project Manager , 240.00
Project Engineer 180.00
Engineer Intern 130.00
Senior Environmental Analyst 225.00
Environmental Analyst 115.00
Land Surveyor 195.00 .
Senior Project Coordinator 290.00 . .
Project Coordinator :135.00
CAD Technician 130.00
Survey Technician 145.00
R/W Services Technician 135.00
RPR 135.00
Legal/Contracts :230.00
Office Intern 70.00
Administration 130.00
The Hourly Rates are subject to revision in July of each year.
1 of.1
APPENDIX"E"
Standard Terms and Conditions
1. STANDARD OF CARE. The standard of care for all Services. 7. INSURANCE. CONSULTANT will provide and maintain
performed or furnished by CONSULTANT under this Agreement will Insurance coverage for Professional, Commercial General,
be the care and skill ordinarily used by members of Automobile, Worker's Compensation and Employer's Liability in
CONSULTANT's profession practicing under similar circumstances amounts in accordance with applicable law-and CONSULTANT'S
at the same time and In the same locality. CONSULTANT makes business requirements. Certificates evidencing midi coverage will -
no warranties,.express or implied. Since CONSULTANT has no be provided to OWNER upon request. For projects involving
control over competitive bidding or market conditions, construction,OWNER agrees to require its construction contractor,
CONSULTANT cannot guarantee the accuracy of any opinion of if any, to Include CONSULTANT as an additional insured on its
construction costs as compared to contract bids or actual costs to policies relating to the Project.
OWNER.
8. INDEMNITY. OWNER-and CONSULTANT each agree to
2. CHANGE OF SCOPE. The Services set forth in this Agreement indemnify and hold the other harmless,and their respective officers,
are based on the information provided by OWNER to employees, agents, and representatives,from and against liability
• CONSULTANT as of the date of execution of this Agreement. for all claims, losses, damages, and expenses, to the extent such
CONSULTANT will promptly. notify OWNER of any changes_in claims, losses, damages, or: expenses are caused -by the
scope of the Services in writing and changes in Services after the. indemnifying party's negligent acts, errors, or omissions: In the •
date of this Agreement shall be the basis for modifications to times event claims,losses,damages,or expenses are caused by the joint
of performance and CONSULTANTs compensation. or concurrent negligence of OWNER and CONSULTANT,they shall
be borne by,each party in proportion to its negligence.
3. USE OF DOCUMENTS. All documents are instruments of
service in respect to this Project,and CONSULTANT shall retain an 9. LIMITATIONS OF LIABILITY. No employees or agents of
ownership and property interest therein. OWNER may make and CONSULTANT shall have individual liability to OWNER. OWNER
retain copies of documents prepared by CONSULTANT for agrees that,to the fullest extent permitted by law,CONSULTANT's
information and reference in connection with use on the Project by total liability to OWNER for any and all injuries, claims, losses,
OWNER. Such documents are not intended for use on extensions expenses or damages whatsoever arising out of or in any way •
of the Project or on any other project. Any such use or modification related to the Project or this Agreement from any causes including,
without written verification or adaptation by CONSULTANT,will be but not limited to, CONSULTANT's negligence, errors, omissions,.
at OWNER's.sole risk and without liability or legal exposure to strict liability, or breach of contract shall not exceed the total _ .
CONSULTANT, and OWNER shall indemnify and hold harmless compensation received by CONSULTANT under this Agreement,
CONSULTANT from all claims, damages, losses, and expenses, except for personal injury or property damage which shall be limited
including attorneys'fees,arising out of or resulting therefrom. to the extent of CONSULTANT insurance coverage. To the fullest
extent permitted by law, and except for claims'for indemnification,
4. RELATIONSHIP WITH CONTRACTORS. CONSULTANT may the time period for bringing claims regarding CONSULTANT's
make recommendations to OWNER concerning actions relating to performance under this Agreement shall expire.one year after the
OWNER's contractors,,but CONSULTANT shall not have authority last day of the CONSULTANT's performance of the Services.
to direct or supervise the means, methods,techniques,sequences
or procedures of construction selected by OWNER's contractors, 10. CONSULTANT VERIFICATION. The CONSULTANT is not
CONSULTANT specifically disclaims any authority or responsibility required to check or.verify OWNER-provided information or the .
for general job site'safety,and safety of persons other than technical adequacy.or compliance of any portion of the Project
CONSULTANT's employees. designed by the OWNER's Consultants. '
5. DELAYS. If events beyond the control of CONSULTANT, 11. LATE PAYMENTS. If the-OWNER fails to make any payment .
including, but not limited to,fire, food, explosion, riot, strike,war, due the CONSULTANT within sixty (60) calendar days, the
Project shutdown,acts or omissions of OWNER or others for whom CONSULTANT shall be entitled to interest at the annual rate of
CONSULTANT is not responsible,Acts of God or the-public enemy, twelve percent (12%) plus costs of collection and.reasonable.
and act or regulation of any government agency,result in delay to attorneys'fees. CONSULTANT may,,after giving seven (7),days
•any schedule established in this Agreement;such schedule shall be written notice to OWNER,suspend Services under this Agreement
extended for a period equal to the delay.: If OWNER requests until CONSULTANT has been paid in full.
changes in the scope, extent,.or character of the Services or the
Project,the time of performance of the Services shall be adjusted 12. MISCELLANEOUS. The parties acknowledge this Agreement •
equitably. If such schedule is changed through no fault of constitutes the entire and integrated Agreement between them.
CONSULTANT, CONSULTANT's compensation shall be equitably This Agreement, upon execution:by both parties hereto,can be
adjusted. modified only by a-written Instrument signed by both.parties. The
rights and obligations of this Agreement cannot be:assigned by
6. TERMINATION. Either party may terminate.this Agreement either party without the written permission of the other party. This -
upon 30 days written notice to the other party in the event of Agreement shall be binding upon and Inure to the benefit of any
substantial failure by the other party to perform in accordance with permitted assigns. No waiver by either party of any default by the
its obligations under this Agreement through no fault of the other party in the performance of any particular section of this
terminating party. In the event of such termination, OWNER shall Agreement shall invalidate another section of this Agreement or
pay CONSULTANT for all Services properly rendered prior to operate as a waiver of any future default,whether.like or different in
termination,including profit and expenses relating thereto. character. CONSULTANT and OWNER agree that the laws of the ' '
state where the Project is located shall govern this Agreement and
CONSULTANT or OWNER,for purpose of convenience,may at any any dispute involving this Agreement.
time by written notice terminate the Services under this Agreement.
In the event of such termination,OWNER shall pay CONSULTANT - 13. E-VERIFY. Pursuant'toI.C. 22-5-1.7-11. the CONSULTANT
for all Services rendered prior to termination including profit and shall enroll in and verify the work eligibility status of all newly hired
expenses relating thereto. 'In the event of such termination by employees through the:'E-Verify"program. The CONSLTANT shall
OWNER,OWNER shall also pay CONSULTANT for any expenses not verify the work eligibility of all newly hired employees if the"E-
of termination and the anticipated profit of the terminated Services. Verify"program no longer exists.
14. NO INVESTMENT IN IRAN. As required by IC 5-22-16.5,the
CONSULTANT certifies that the CONSULTANT is not engaged in -
, investment activities in Iran.
E-1
DocuSign Envelope ID:75E564E9-C403-4366-8FB1-3D5A476D0700
APPENDIX"F"
E-Verifv Affidavit
"The CONSULTANT affirms under the penalties of perjury that he/she/it does not knowingly
employ an unauthorized alien.
The CONSULTANT shall enroll in and verify the work eligibility status of all his/her/its newly hired
employees through the E-Verify program as defined in IC 22-5-1.7-3. The CONSULTANT is not
required to participate should the E-Verify program : cease to exist. Additionally, the
CONSULTANT is not required to participate if the CONSULTANT is self-employed and does not
employ any employees.
The CONSULTANT shall not knowingly employ or contract with an unauthorized alien. The
CONSULTANT shall not retain an employee or contract with a person that the CONSULTANT
subsequently learns is an unauthorized alien.
The CONSULTANT shall require his/her/its SUBCONSULTANTS, who perform work under this
contract,to certify to the CONSULTANT that the SUBCONSULTANT does not knowingly employ
or contract with an unauthorized alien and that the SUBCONSULTANT has enrolled and is
participating in the E-Verify program. The CONSULTANT agrees to maintain this certification
throughout the duration of the term of a contract with a SUBCONSULTANT.
The OWNER may terminate the Contract for default if the CONSULTANT fails to cure a breach
of this provision no later than thirty(30)days after being notified by the Owner."
Beam.Longest and Neff. L.L.C.
e--DoeuSIGned by: (Business Name) -
ByAai tsi5 (;btitit-Sf
.028953282077470... (Signature) -
Jarnes B. Longest _
(Printed)
President _ _ :
1
SECTION III. NOTICE TO PROCEED AND SCHEDULE
• The CONSULTANT shall begin the Services to be performed under this Agreement upon
receipt of a Notice to Proceed from the OWNER as set forth in Appendix "C", which is attached
to this Agreement and made an integral part hereof.
• SECTION IV. COMPENSATION
The CONSULTANT shall receive payment for the Services performed under this Agreement as
set forth in Appendix"D",which is attached to this Agreement and made an integral part hereof.
SECTION V. GENERAL PROVISIONS
The Standard Terms and Conditions for this Agreement are as set forth in Appendix "E", which
is attached to this Agreement and made an integral part hereof.
SECTION VI. E-VERIFY AFFIDAVIT
The E-Verify Affidavit for this Agreement is as set forth in Appendix "F", which is attached to this
Agreement and made an integral part hereof.
• IN TESTIMONY WHEREOF, the•parties hereto have executed this Agreement, the day
and year first above mentioned.
• CONSULTANT: OWNER:
BEAM, LONGEST AND NEFF, L.L.C. JEFFERS•NVILLE, INDIANA
I let
(President) •
ATTEST: ATT •
2
B :I 8320 CRAIG STREET I INDIANAPOLIS.IN 46250
317.849.5832 'I f:317.841.4280 1800.382.5206 I WWW.13-L-N.00M.
BEAM•LONGEST•NEFF A TRADITION or EXCELLENCE SINCE 1945
CITY OF JEFFERSONVILLE, INDIANA
Ohio River Greenway
Trail Design
FEE JUSTIFICATION
BEAM, LONGEST AND NEFF, L.L.C.
8320 Craig Street
Indianapolis, Indiana 46250
317=849-5832
(FAX) 317-841-4280
October 2022
BLN!
BEAM-LONGEST•NEFF
SCOPE OF WORK.
Ohio River Greenway .
Trail Design
DESIGN SURVEY
General Requirements:. BLN will perform the field work as required for the route survey,
determine the existing right-of-way and apparent property lines.
Project Limits and Survey Coverage:, The anticipated survey limits are listed below:
Supplement:existing survey
Begin at the projection of the east edge of King Fish parking at the intersection with the
existing sidewalk and continue west 1,100 feet (the survey width varies from 50.feet to
100 feet).
New area survey
Upland and King Fish restaurant shared parking lot.
o Begin at the projection of the east edge of King Fish parking at the intersection with
the existing sidewalk and continue west 300 feet(the survey width is 60 feet wide).,
• Riverside Drive parking lot
o Begin at the intersection of Clark Memorial Bridge with Riverside Drive and continue
east 120 feet along Riverside Drive (the survey width is 110 feet south and_20 feet
north):
ENVIRONMENTAL SERVICES
State Categorical Exclusion: The project will use 100% state funding and must comply with -
State Environmental Policy Act (SEPA). Based on the scope of work, a State Categorical
Exclusion (SCE) document is anticipated for the project Coordination with INDOT-Cultural
Resources Office.was conducted under previous work..
Waters of US Report:. A Waters of the U.S. Report (WOUSR) will be developed to identify
jurisdictional wetlands, streams and ditches within the project area. The results of the WOUSR.
will be included as part of the environmental document and will be included as part of the
Section 401 and Section 404 permit application submittal.
TRAIL PLAN DEVELOPMENT
Trail Design: The Project includes the construction of approximately 1,700 feet of 10 feet wide.
trail extending from 1-65 to the east side of US 31 as outlined in Attachment A-1, which is
10/31/2022 I PAGE 2
110
BEAM•LONGEST•NEFF
attached hereto and made an integral part hereof. Itis assumed that the trail will be constructed
at grade where possible and utilize approximately 935' of poured in place retaining walls in
areas where grades require. The alignment will follow the river's edge for the eastern half of •
the project and traverse up: the river bank on the western half of the project. The trail will
ultimately connect up to the south side of Riverside Drive west ofthe Rocky's restaurant and
parking lot. A small trail node is proposed at the Riverside Drive and trail intersection.= No
connections of the trail to adjacent businesses are anticipated Lighting will be designed to use
bollard type. fixtures spaced at approximately 30 feet on center along the trail." Plan
submissions will include Stage 1 Plans, Preliminary Field Check Plans, Stage 2 Plans, Stage
3 Plans and Final Tracings.
The following items shall be considered additional Services(if_needed or requested) and cause
for a supplemental agreement:
• • Storm water detention or water quality measures
• Coordination with the State of Kentucky
' Construction access and staging design
• Elevated trail sections
Structural and Retaining Wall Design: The proposed work will entail designing five separate
cast-in-place retaining walls along the rail in Jeffersonville'along the Ohio River. The walls'vary
in height from 4' to 9'. The walls also vary in length from 25' to 375'. The proposed walls will
have limestone cladding on the face and pedestrian handrail mounted on top. The work
involved will be the design of the new retaining wall with a pedestrian handrail.
Landscaping Design: See attached sub consultant proposal for detailed scope of work. 1.
GEOTECHNICAL
Geotechnical: See attached sub consultant proposal for detailed:scope.of work.
PERMITS
Permits: BLN will prepare the applications and documents to assist the City in obtaining -
permits from various governmental agencies. It is anticipated that the following permits will be
required for the project:
Construction Stormwater General Permit
:.. .IDEM 401. Permit
• USACOE 404 Permit
• IDNRConstruction in a Floodway Permit Non-Modeling
10/31/2022:I PAGE 3
BEAM•LONGEST-NEFF
UTILITY COORDINATION
Utility Coordination: BLN will provide the:coordination necessary to prepare documents for_
utility relocations. It is assumed that utilities will be impacted by the project(no reimbursements
are anticipated) and utility coordination during construction will not be required.
PROJECT MANAGEMENT AND MEETINGS
Project Management and Meetings: BLN will meet with the City when requested or
necessary for consultation or conference. It is assumed that four.(4) client coordination
meetings will be required during the duration of the _Project. BLN will also provide monthly
progress reports and provide assistance with the Next Level Trails Grant Reporting.
BIDDING PHASE SERVICES
Bidding Phase Services: BLN will furnish personnel to assist the City during the bidding
phase of the Project. The anticipated services are as follows:
• . Assist the OWNER in bid advertising
• Prepare and distribute addenda
• Assist with bidder's questions
Conduct a pre-bid meeting
-•. Attend the bid opening
Tabulate the bid results and prepare a recommendation letter
CONSTRUCTION PHASE SERVICES
Construction Phase Services: Following:the award of the construction contract, .BLN.will
provide as needed services during the course of construction. The services may include but
are not limited to the following:
• Attend pre-construction meetings or conferences
•' Respond to inquiries concerning the accuracy or intent of the plans
• Coordinate with the Owner and the contractor and revise the plans as needed in the
event that unforeseen or unusual conditions arise during construction
• •.If requested, participate in workshops with employees of.the Owner and contractor
10/31/2022:I PAGE 4
BEAM•LONGEST•NEFF
FEE SUMMARY
Ohio River Greenway
Trail Design
• Survey $ 13,900.00
• SEPA $ 10,900.00.
•. Waters of the US Report $ 10,900.00
• Trail Design $109,800.00
• Retaining Wall Design $170,800.00 .
• Landscaping Design $ 6,600.00
• Geotechnical(Actual) $ 28,800.00
• Permits, Project Management
& Meetings (Hourly NTE) . '.$. 80,000 00
• Bidding Phase Services ,$ 12500.00
Total $444,200.00
10/31/2022 I PAGE 5
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Ohio River Greenway Phase 2 Proposal
August 24,2022
This project involves the development of a multi-use trail and amenities for the Ohio River Greenway in
Jeffersonville Indiana. The multi-use trail is proposed from the existing parking lot south of W Riverside Dr and
east of the Clark Memorial Bridge/US31. The trail heads east approximately 930 connecting to the existing
Greenway trail.
Design responsibilities include landscape design,wayfinding signage,trail amenities and decorative pavement.
design at trailhead, nodes and crossings. Landstory will provide layout and detailing of interpretive,directional
and information signage, retaining walls,fences, railings and trail furnishings consistent with similar elements of
the Ohio River Greenway design vernacular. The design process will follow INDOT submittal requirements and
guidelines. BLN will provide City of Jeffersonville(LPA)coordination, project submittals,engineering,survey,
environmental and land acquisition services.
BNLwill make pertinent information available to Landstory, including reports,environmental documentation,
survey and trail engineering information. BLN will supply Landstory with title block information and plan sheets.
Electronic drawing submittals and coordination will be provided in AutoCad format consistent with INDOT
drawing standards and submitted to BLN for inclusion in their submittals.
SCOPE OF SERVICES
TASK 1: FIELD CHECK PLANS(25%COMPLETE):
Landstory will provide preliminary landscape architectural design and drawings necessary to submit Stage 1,
field check plans for review,v and comment. The plans will be based on the LPA kick-off meeting decisions,
topographic and existing conditions survey and preliminary engineering information provided by BLN. Selection
of materials,finishes and products, layout plans and development of initial trail details will be included in the
preliminary design plans. Preliminary order of magnitude construction cost opinions will be provided.
Preliminary Stage 1 plans will be reviewed with BLN and the IPA at a-coordination meeting. Following the
coordination meeting the plans and cost opinion prepared will be refined for the Preliminary Field Check
submittal.
• Site reconnaissance and photography.
• Landscape plans including trail features.
LAN DSTORY I 1509tN+ith Alabama,Indianapolis,Indiana 46202 I 317.951.0000 I landstor 3.com... Page Lof3
• Material,color and finish recommendations for trail features and amenities;such as furnishings,
decorative pavements,signage,plant materials,litter and recycling receptacles,bicycle racks,benches,
railings,fencing,retaining walls and standardized rest area and trail access configurations.
• Preliminary budget and cost opinion for trailheads and nodes.
• One preliminary field check meeting with the LPA and INDOT.
Landstory;Deliverables
- Preliminary Field Check plans
- Preliminary Signage and Wayfinding drawings
- Preliminary budget and cost opinion
- Materials and finish recommendations
TASK 2: STAGE 3 DRAWINGS(95%COMPLETE):
Final design (Stage 3) will be based on design elements based on budget considerations determined as part of
preliminary design (Stage 1) approval. Stage 3 drawings will be completed to approximately 95% +/-
completion..The following services will be provided as part of Stage 3 drawings:
• Final landscape plans.
•. Material finishes and color details.
• Site details(signage,landscape,railings,non-structural walls,trailhead elements,etc.).
• Special provisions.
• Final quantity calculations and cost opinion.
• One review meeting each with BLN and the LPA.
Landstory Deliverables. .
- 95%drawing submittal including plans and details
- Special provisions
- Final quantities and cost opinion for Landstory design elements
TASK 3: READY FOR CONTRACT DRAWINGS(100%COMPLETE):
Final Ready,for Contract drawings, special provisions and estimate of probable construction cost will be
submitted to BLN for the final bid letting submittal: Revisions will be made to the Stage-3 drawings:and . .
deliverables, based on comments and direction received from BLN and the LPA. No meetings have been
included with this task
Landstory Deliverables
- Final bidding documents and special.provisions
- Final opinion of probable costs
LANDSTORY I 1509 No:th Alabama,Indianapolis,Indiana 46202 .I 317.951.0000 I landstoryla,com Page 2of3 -
Additional Services
Additional services are those not included in the scope of services above, but are available through resources of
Landstory. It is not anticipated these services will be required at this time:.The fees for these services will be
negotiated at the time each service is requested. These services include at a minimum:
. Additional illustrative drawings,renderings,
• Public Presentations
• Presentations/Meetings with special interest groups
Compensation
Compensation for the Scope of Services to be performed under this agreement shall be the stipulated sum of
$6,500 inclusive of expenses.
Landstory will submit invoices for services reflecting completed work through the date of the invoice. Progress
reports summarizing the work completed during the current billing cycle will be included with each invoice. •The
services noted above assume an approximately six-month timetable from the notice to proceed to construction
completion.. .
If you are in agreement,please sign below and return. This will serve as our notice to proceed. Thank you!
Joann K.Green,PLA,ASIA Date
Owner
Landstory,Inc.
Client Date
LANDSTORY i 1509 No:th Alabama,Indianapolis,Indiana 46202 i 317,951,0000 I landstoryla,com Page 3 of 3
CTL Engineering,Inc.
• 1310 S. Franklin Road Ziff
Indianapolis, Indiana 46239 EN&✓EER/iVb
Phone: (317)295-8650,•.Fax:(317)295-8395
www.ctleng.com
Consulting Engineers-Testing—Inspection Services=Analytical Laboratories
August 5,2022
Beam, Longest and Neff, LLC
8320 Craig Street
Indianapolis, Indiana 46250
Attention: Mr.John Beery,PE, PTOE, PTP
Traffic,Pedestrian, and Planning Services Manager
Reference:: -Geotechnical Investigation-
Ohio River Greenway Phase,II
Jeffersonville, IN
CTL Proposal No.:220500701NDP
Dear Mr. Beery:
CTL Engineering, Inc. is pleased to submit this proposal for providing geotechnical investigation
services on the above referenced project.
PROJECT DESCRIPTION
The project involves the design and construction of a trail extension identified as Ohio River .
Greenway—Phase II in the City of Jeffersonville, IN. Based on the plan.and limits of;the Phase.
II emailed to us on 7/29/2022, the proposed trail will be constructed between Stations 10+00.00
and approximately 26+72.30 Line "A", approximately 1,672 feet in length. The plans dated
3/23/2016 indicated that the greenway will be constructed.at or near the existing grade, in cut:
and/or on fill up to. 12 feet in height. Retaining walls are proposed at the locations summarized
below in Table 1. Review of available geological revealed that the bedrock depth along Ohio
River is in excess of 50 feet.
Table 1—Locations of Proposed Retaining Walls
Station Length Wall Height
Offset Line
From To (feet) (feet)
19+25± 19+65±
7.5' Rt A 40± . 6 to 8
20+50± 26+73± 7.5' to 8.0' Rt i A 623± 6 to 11.
24+00± 26+73± 7.5' Lt A 273± 7 to 8
Offices: Ohio, Indiana,Kentucky,West Virginia
Geotechnical Investigation
Jeffersonville Ohio River Greenway Phase II
CTL Proposal No.:220500701NDP
August 5,2022
Page 2
SCOPE OF WORK _
The work covered by this proposal consists of drilling, soil sampling, laboratory .testing and : .
foundation recommendations for the proposed trail and retaining walls. It is proposed eight (8)
test borings be drilled near the locations and to the depths summarized in Table 2. Please not
that numbers, locations and drilling depths may be modified depending upon access and
underlying soil conditions.
Table 2-Proposed Boring Locations
Boring Station Offset Line Boring Depth Remarks
No. (feet)
B-1 11+50 55' Lt . A 50 Slope stability
B-2 11+50 . . C/L A 50 12' fill; settlement& slope stability
B-3 15+50 C/L A 15 l'cut& 1' fill
B-4 19+50 12' Lt A 50 Possible sheet pile retaining wall
B-5 21+00 10' Lt A 50 Possible sheet pile retaining wall B-6 22+50 5'Lt A 40 Possible sheet pile retaining wall
B-7 24+00 5' Lt A 50 Possible sheet pile retaining wall
B-8 25+50 C/L A 30 Possible sheet pile retaining wall
Total drilling footage 335
PROCEDURES
The following items will be included in the general services provided by CTL Engineering, Inc.
A. Obtain necessary permits from the City of Jeffersonville and surrounding property
owners where needed.
B. Contact Indiana Underground Utility Protection Services to locate underground. utilities.
at the test boring locations. The cost for locating private underground utilities is not
included in this proposal.
C. Coordinate the drilling operation with Beam, Longest and Neff(BLN) and the City of
Jeffersonville. It has been assumed that any fees for obtaining permits to drill on ROW .
will be waived.
D. Layout of the test borings using the plans provided by BLN.
Geotechnical Investigation
Jeffersonville Ohio River Greenway Phase 11
CTL Proposal No.:22050070INDP
August 5,2022
Page 3
E. Field and laboratory testing in accordance with ASTM or AASHTO specifications.
F. Engineering evaluation and reporting to include:
I, Test boring logs and soil profiles to include:
a. Thickness of pavement or topsoil, fill and subsurface soil.
b. Groundwater encountered during drilling, at completion and at 24 hours
where possible.
c. Standard penetration values as a function of depth.
2., General site preparation and earthwork requirements:
3. Foundation recommendations for the proposed greenway trail.
4. Slope stability and settlement analyses for the proposed embankments.
5, Estimated soil parameters and preliminary analysis for the proposed retaining
wall. :
6. Estimated soil parameters for pavement design. .
CLOSING
Based on the amount of work anticipated, it is.estimated that the fee for performing the
subsurface investigation services is $28,735.00.. All fees will be billed at the unit rates shown on
the attached Fee Schedule. This proposal is firm for a period of one year. After one year, the
proposal shall be reconfirmed by the parties as to availability and pricing. If the total cost should
exceed the estimated fee due to unforeseen soil conditions, we will contact you to obtain .
approval prior to performing the additional work.
We appreciate.the opportunity to submit this proposal and look forward to working with you. If
you have any questions or need further information, please call our office at(317)295-8650 or at
(31.7)417-2257.
Sincerely,
CTL ENGINEERING,INC.
• d4‘degx
Ali Karaki, PE
Principal
N
FEE SCHEDULE
Project: Jeffersonville Ohio River Greenway, Clark County, IN
CTL_Proposal No.: 22050070INDP
Date: August 5,2022
Item Description Quantity Unit Unit Price Total
GEOTECHNICAL FIELD'.
1. Mobilization and Field Coordination 1 Is $1,750.00 $ 1,750.00
2 Skid mounted borings with split spoon sampling 335 ft 32.00 10,720.00
3 Skid mounted core drilling ft 60.00 -
4 Set up for borings and machine soundings 8 ea 70.00 560.00
5 3-in.Shelby tube samples 3 ea 80.00 240.00
6 Borehole backfilling 8. ea 75.00 600.00
Subtotal(Geotechnical Field) $ 13,870.00
GEOTECHNICAL LABORATORY-
7 Sieve analysis for soils . 6 ea 52.00 $ . 312.00
8 Hydrometer analysis . 6 ea . 61.00 .366.00
9 Liquid limit 6 ea 41.00. . . :246.00 . .
10 Plastic limit&plasticity index 6 . ea 30.00 180.00
11 pH test 6 ea 16.50. •: 99.00 .
12 Loss on Ignition Test 2 ea 26.00 52.00
13 Moisture.Content Test 95 ea 7.50 712.50
14 Specific Gravity Test 1 ea 38.00 38.00
15 Unconfined Compression Test on soils 6 ea 50.00, .300:00 .
16 Consolidation Test 1 ea 500,00 500.00
17 Triaxial test 1 ea 1,300.00 1,300.00
Subtotal(Geotechnical Laboratory) $ 4,105.50
,ENGINEERING
18 Staff Engineer
Calling 811 &utility coordination 3 . hr .110.00 330.00
Obtaining required permits 6 hr 1,10.00 660.00
Soil Classification&preparing boring logs 12 hr 110.00 1,320.00
19 Geotechnical Engineer, PE
Embankment settlement Analysis 6 . hr . 135.00 810.00
Embankment slope stability analyses 12 hr 135.00 1,620.00
Report preparation 12 hr - 135.00. 1,620.00
Retaining structure analyses 24 . hr - 135.00 . 3,240.00
20 .Project Engineer
Site observation&marking test borings 8 hr. 155.00 . 1,240.00
Review of boring logs&lab test data 3 hr 155.00 465.00
Review of report and analyses 8 hr 155.00 1,240.00.
$ 10,760.00
Estimated Total Fee $ 28,735.50
Page 1 of 1
ENG/NEERN8