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HomeMy WebLinkAboutJune 6, 2022 Council Minutes JEFFERSONVILLE,INDIANA • June 6,2022 Regular Meeting Minutes The Common Council of the City of Jeffersonville, Indiana met for the Regular Meeting on June 6, 2022. Council President Owen along with City Clerk Gill called the meeting to order at 7:00 p.m.The meeting was open to the public in person as well as live streamed via the City Website using Zoom. INVOCATION: Councilperson Ellis led the Invocation. ROLL CALL: The roll call was conducted by City Clerk Lisa Gill and present in Council Chambers were Councilperson Burns, Councilperson Paris,Council Vice President Maples, Councilperson Croft,Councilperson Webb, Council President Owen, Councilperson Ellis. Councilperson White was present via Zoom. Councilperson Hawkins was having difficulty connecting to Zoom and it was noted that he would be counted as present if he was able to get past technical difficulties. APPROVAL OF MINUTES: Vice President Maples made a motion to approve the Minutes of May 16,2022 of the Regular Meeting, seconded by Councilperson'Burns; roll call: Councilperson White-Yes Councilperson Burns-Yes Councilperson Paris-Yes Council Vice President Maples-Yes Councilperson Croft-Yes Councilperson Webb-Yes Councilperson Hawkins—Not Present Councilperson Ellis-Yes Council President Owen-Yes; motion passed, 8-0. APPROVAL OF THE AGENDA: Council Vice President Maples made a motion to approve the Agenda for June 6, 2022 seconded by Councilperson Burns; roll call: Councilperson White-Yes Councilperson Burns-Yes Councilperson Paris-Yes Council Vice President Maples-Yes Councilperson Croft-Yes Councilperson Webb-Yes Councilperson Hawkins—Not present Councilperson Ellis-No Council President Owen-Yes; motion passed, 7-1. CLAIMS TO APPROVE: Civil City$2,154,753.96—Council President Owen advised that Mrs. Metcalf was not present due to being at a training but no changes were relayed to him prior to the meeting. 1 Council Vice President Maples made a motion to pass,the Civil City Claims, seconded by Councilperson Croft: roll call: Councilperson White-Yes Councilperson Burns-Yes Councilperson Paris-Yes Council Vice President Maples-Yes Councilperson Croft-Yes Councilperson Webb-Yes Councilperson Hawkins—Not present Councilperson Ellis-Yes Council President Owen-Yes; motion passed,8-0. Parks$230,477.92- Council Vice President Maples made a motion to approve the Parks Claims,seconded by Councilperson Burns; roll call: Councilperson White-Yes Councilperson Burns-Yes Councilperson Paris-Yes Council Vice President Maples-Yes Councilperson Croft-Yes Councilperson Webb-Yes Councilperson Hawkins—Not present Councilperson Ellis-Yes Council President Owen-Yes; motion passed;8-0. REPORT OF THE CLERK: Clerk Gill informed the Council their next meeting would be on June 21, 2022 due to the holiday on June 20,2022 and City Hall is closed. Clerk Gill and Deputy Clerk Kiser will be out of the office the week of June 13,2022 for a State called meeting and the packet for the next meeting will be sent out Friday, June 17, 2022. Councilperson Hawkins joined the Council Meeting via Zoom at 7:06 pm. UNFINISHED BUSINESS: 1. Kim Calabro/Christine Geiser/Heather Metcalf 2022-OR-29 Salary Ordinance Council President Owen stated that all Council members should have received an email from Heather Metcalf with the updated pay grid. If the Council wants to change the Ordinance to reflect the update, a motion will be needed to do so. Mrs. Calabro stated the changes were made that were recommended by Councilperson White and she has not received any comments regarding the updated grid. There were 64 who would not see any changes and that number has decreased down to 34. Mrs. Calabro requested that the updated pay grid be approved. Councilperson Burns made a motion to amend 2022-OR-29,seconded by Vice President Maples; roll call: Councilperson White-Yes Councilperson Burns-Yes Councilperson Paris-Yes Council Vice President Maples-Yes Councilperson Croft-Yes Councilperson Webb-Yes Councilperson Hawkins-Yes Councilperson Ellis-No Council President Owen-Yes; motion passed,8-1. Councilperson Burns made a motion to approve 2022-OR-29 on the Second and Third Reading, seconded by Vice President Maples; roll call: Councilperson White-Yes Councilperson Burns-Yes Councilperson Paris-Yes- Council Vice President Maples-Yes Councilperson Croft-Yes Councilperson Webb-Yes Councilperson Hawkins-Yes Councilperson Ellis-No Council President Owen-Yes; motion passed,8-1. Mrs.Calabro thanked everyone involved in this process. Council President Owen asked if this change would take effect on July 1,2022 and Mrs.Calabro confirmed it will. 2. Heather Metcalf 2022-OR-30 Ordinance of Additional Appropriation Council President Owen advised this is for the pay grid update for the rest of this year for Budget changes. Council President Owen advised this passed;on the First and Second Reading on May 16,2022. Council President Owen open the Public Hearing at 7:11 pm. Councilperson Ellis asked how far above the budget that was passed does this exceed. Councilperson Ellis stated this is one of the reasons he wanted to have a workshop,so all Council will have the same information going into the meetings that are voting on these issues. No members of the community were present to speak for or against the matter, Council President Owen closed the Public Hearing at 7:15 pm. Council Vice President Maples made a motion to pass on the Second and Third Reading,seconded by Councilperson Burns; roll call: Councilperson White-Yes Councilperson Burns-Yes Councilperson Paris-Yes Council Vice President Maples-Yes Councilperson Croft-Yes Councilperson Webb-Yes Councilperson Hawkins-Yes Councilperson Ellis-No Council President Owen-Yes;-motion passed,8-1. 3. Heather Metcalf 2022-OR-31 Ordinance of Additional Appropriation Council President Owen advised this is the portion for the Local Law.Enforcement Grant for the Police Department equipment in the amount of$70,800.00.This passed on the First and Second Reading on May 16, 2022. Council President Owen opened the Public Hearing at 7:16 pm, no one present in Council Chambers for comment. Council President Owen closed the Public Hearing.Council Vice President Maples made a motion to pass on the Third and Final Reading,seconded by Councilperson Croft; roll call: Councilperson White-Yes Councilperson Burns-Yes Councilperson Paris-Yes Council Vice President Maples-Yes Councilperson Croft-Yes Councilperson Webb-Yes Councilperson Hawkins-Yes Councilperson Ellis-Yes Council President Owen-Yes, motion passed 9-0. 4. Heather Metcalf 2022-OR-32 Ordinance of Additional Appropriation Update on The Comprehensive Plan Council President Owen stated this is for Planning and Zoning to help fund the Hybrid option to update the Jeffersonville Comprehensive Plan. Council President Owen opened the Public Hearing at 7:17 pm, there were no members of the community present in Council Chambers to comment for or against the matter and the public hearing was closed. Council Vice President Maples made a motion to pass on the Third and Final Reading,seconded by Councilperson Paris; roll call: Councilperson White-Yes Councilperson Burns-Yes Councilperson Paris-Yes Council Vice President Maples-Yes Councilperson Croft-Yes Councilperson Webb-Yes Councilperson Hawkins-Yes Councilperson Ellis-Yes Council President Owen-Yes; motion passed,9-0. 5. Heather Metcalf 2022-OR-33 Ordinance of Additional Appropriation Re-Appropriating cash already received Council President Owen stated this is an Additional Appropriation for$10,000.00 for Vehicle Maintenance and $2,000.00 for Human Resources.Council President Owen opened the Public Hearing at 7:18 pm,there were no members of the community present in Council Chambers to comment for or against the matter and the public hearing was closed. Council Vice President Maples made a motion to pass on the Third and Final Reading, seconded by Councilperson Burns; roll call: Councilperson White-Yes Councilperson Burns-Yes Councilperson Paris-Yes Council Vice President Maples-Yes Councilperson Croft-Yes Councilperson Webb-Yes Councilperson Hawkins-Yes Councilperson Ellis-Yes Council President Owen-Yes; motion passed, 9-0. 6. Heather Metcalf 2022-OR-34 Ordinance of Transfer of Funds within the Same Department Council President Owen stated this is a transfer to Contractual Services to contract out On-Call hours for evenings,weekends and holidays for the Animal Shelter. Council Vice President Maples made a motion to pass on the Third and Final Reading,seconded by Councilperson Croft; roll call: Councilperson White-Yes Councilperson Burns-Yes Councilperson Paris-Yes Council Vice President Maples-Yes Councilperson Croft-Yes Councilperson Webb-Yes Councilperson Hawkins-Yes Councilperson Ellis-Yes Council President Owen-Yes; motion passed, 9-0. NEW BUSINESS: 1. Les Merkley 2022-OR-35 Pilot Ordinance Approving a Payment in Lieu of Tax Andrew Bennett from Steele Properties, based out of Denver CO presented to the Council the payment in lieu of taxes for Claysburg II Tower.The proposal was given to each Council Member present.Steele Properties are part of the National Real Estate Development Company, Monroe Group Services since 1987. They have 3 properties in Indiana, a total of 70 properties in 25 states.They plan to spend 11.9 million dollars in renovations including better staffing and security along with free comprehensive services for all residents. They are looking to purchase and renovate using Federal Tax Credits,funds from the Indiana Housing Community along with private placement ONE and with the Pilot program through the City of Jeffersonville.Their intent is to close in August 2022 and start construction in October 2022 with completion within one year. Some of the services available will be, Meals on Wheels, smoking cessation classes, physical therapy, medication delivery, computer classes. They have a provider in place that will be there 8 hours a week for the residents.There are separate budgets set aside for the security and the pest control problems. Currently there is one property manager for the complex and two maintenance technicians. Once the renovations are done there will be three property managers,three maintenance technicians, one part time service coordinator and 24/7 security monitoring. Mr. Bennett requested the Pilot for this project be approved. Councilperson Ellis asked what would happen to the current residents during the renovation? Mr. Bennett stated they will being doing 1 floor at a time. There are currently 34 vacant apartments, and the residents will be transferred to one of those apartments after renovations are completed and will have the assistance of movers. There also will be new elevators installed. Council Vice President Maples asked what the current number of vacancies is. Mr. Bennett stated there are currently 34 vacant out of the 228 units.Council President Owen asked Mr. Bennett to explain what they do after the renovations are complete. Mr. Bennett stated that the other 3 properties have been under Steele Properties for over 12 years now. The tax grants are for 15 years and an additional 15 years ensure the properties are dedicated for low income housing. They will try to source out work locally for the renovations as much as possible. Council President Owen asked the attorneys how many readings this matter required. Mr. Merkley stated if everyone agreed to suspend the rules it could be done in one reading. Councilperson Ellis stated he does not support suspending the rules.Councilperson Hawkins asked the legal team if this can be terminated if the property managers do not do their job and stated he will meet with legal prior to the next meeting for questions that he has. Mr. Merkley confirmed and advised that a fund will need to be set up for this if it passed. Councilperson Burns made a motion to pass on the First and Second Reading,seconded by Vice President Maples; roll call: Councilperson White-Yes Councilperson Burns-Yes Councilperson Paris-Yes Council Vice President Maples-Yes Councilperson Croft-Yes Councilperson Webb-Yes Councilperson Hawkins-Yes Councilperson Ellis-Yes Council President Owen-Yes; motion passed,9-0. 2. Chad Reischl 2022-OR-36 Ordinance for Updates to Article 6,7,10,12 of the Jeffersonville UDO (Unified Development Ordinance) Mr. Reischl advised this ordinance has some small changes to articles 6,7,10 and 12. These changes include an omission that was discovered as well as a clarification. There are two clauses that help us reduce conflict with the River Ridge design standards. The changes were presented in the packet and come with a favorable recommendation from the Plan Commission. Councilperson Ellis stated that they discussed earlier in the year about some problems in the older sections, does this address any of that? Mr. Reischl stated it does not. Councilperson Ellis ask if this could be addressed so people are not burdened by requiring a concrete addition for additional parking. Councilperson Burns made a motion to pass on the First and Second Reading, seconded by Councilperson Paris; roll call: Councilperson White-Yes Councilperson Burns-Yes Councilperson Paris-Yes Council Vice President Maples-Yes Councilperson Croft-Yes Councilperson Webb-Yes Councilperson Hawkins-Yes Councilperson Ellis-Yes Council President Owen-Yes; motion passed,9-0. 3.Chief Kavanaugh/Gavin Hebner(Clark Co. EMA)-Discussion on Port Grant JPD Chief Kavanaugh presented a request for support to apply for the Port Security Grant. All Council should have received handouts on their desks and he provided an additional hand out as well. Chief Kavanaugh is requested support to move forward with the grant. It was last applied for two years ago in 2019 and they are now in the process of closing that grant out.This grant proposal will address the Riverfront area to allow for monitoring by camera solutions. The Port Security Grant came with a shorter time-frame to apply. JPD usually has 25 to 40 days but they had less than 20. JPD did submit the application, however if the support of the Council is not there JPD will remove the application as this is a local match grant. This grant gives the opportunity for a 75%to 25%match of local funds. It is approximately$478,000.00, and they did factor in about$18,000.00 for increases by the time the grant would be awarded in 2023.The Federal match amount would be$371,250.00 and local match would be $123,750.00 if JPD is awarded the grant.Chief Kavanaugh requested a commitment of support from the Council, Clark County Management is here in support also. JPD will not know if this is awarded until October 2022. Current monthly service fees are being paid by the Parks Authority, and that will now be covered under the grant for 3 years. Councilperson Hawkins lost signal at 7:52 pm. Areas of increased vulnerabilities will be covered. This plan encompasses the areas that are not currently covered. Councilperson Hawkins connected back to the meeting via zoom at 7:56 pm. Councilperson Webb made a motion to give Council support to apply for the Port Security Grant, seconded by Vice President Maples; roll call: Councilperson White-Yes Councilperson Burns-Yes Councilperson Paris-Yes Council Vice President Maples-Yes Councilperson Croft-Yes Councilperson Webb-Yes Councilperson Hawkins-Yes Councilperson Ellis-Yes Council President Owen-Yes; motion passed,9-0. ATTORNEY COMMENTS: Zach Stewart-No Comment Les Merkley- No Comment DEPARTMENT HEADS: Len Ashack-Mr.Ashack thanked the Council for voting and approving 2022-OR-29, he and his staff greatly appreciate it. PUBLIC COMMENT: Jarvis Peel 2414 Arthur Street,Jeffersonville IN 47130 Mr. Peel requested guidance on the process to have an Ordinance amended to allow camping. COUNCIL COMMENTS: • Councilperson White-Councilperson White stated he is very thankful for the 2 big changes in that were addressed tonight concerning Claysburg Towers and the new pay grid. • Councilperson Burns—Councilperson Burns'stated the paving in downtown Jeffersonville is going well and better days are coming for those residents who have had to be patient with all of the construction for the updates • Councilperson Paris—No Comment • Council Vice President Maples-Council Vice President Maples stated he is excited about the Claysburg Towers Project. • Councilperson Croft—Councilperson Croft stated he seconds Council Vice President Maples' comment. • Councilperson Webb-Councilperson Webb thanked the soldiers who,78 years ago,gave their lives for our country. • Councilperson Hawkins—Councilperson Hawkins thanked everyone for being patient with him while he was remoting in.This trip was unplanned and he apologized for having to remote in. • Councilperson Ellis—Councilperson Ellis requested in the future if there is a disagreement on a vote he is asking that the Council have a workshop so they can all get the same information. • Council President Owen-No Comment ADJOURNMENT: Council Vice President Maples made the motion to ADJOURN the meeting at 8:12 p.m. APROVED BY: Matt Owen Preside1 t---— ATTEST: Lis Gill,Clerk