HomeMy WebLinkAboutBPW June 8, 2022 CITY OF JEFFERSONVILLE
BOARD OF PUBLIC WORKS
MINUTES
June 8,2022
PRESENT(IN PERSON): Andy Crouch City Engineer,Clark Miles Street Commissioner, Len Ashach Dir of
Waste Water, Kim Calabro HR Director, Emily Dippie Public Arts Administrator, Matt Dyer IT Director, Elisha
Gibson Manager Sewer Billing,Shawn Grant JFD Chief,Sarah Green Animal Shelter Director,Amy Huffman
Community Liaison, Kenny Kavanaugh JPD Chief,Scott McVoy,Asst Chief JPD, Les Merkley Corporation
Counsel, Kevin Morlan Director of Street Department, Paul Northam Parks Director, Michael O'Brien Dir of
Vehicle Maintenance,Christy O'Neil Executive Assistant Mayor, Chad Reischl Dir Planning and Zoning,
Delynn Rutherford Grant Administrator,Jason Sharp JFD Deputy Chief, Brian Smith Safety Manager, Larry
Wallace Buiding Commissioner, Lisa Gill City Clerk, and Patsy Kiser Deputy Clerk
PRESENT(Virtual)Mayor Mike Moore
CALL TO ORDER: Mayor Moore called the meeting to order at 9:31 a.m. in the Mayor's Conference Room
in City Hall,the meeting was held in person with virtual participation via Zoom and streamed on the City's
Website. Clark Miles sat on the board in place of Rob Waiz.
APPROVAL OF THE MINUTES: Mr. Miles made the motion to approve the minutes from June 1,2022. Mr.
Crouch seconded the motion; roll call vote: Mr.Crouch—Aye, Mr. Miles—Aye, Mayor Moore—Aye; motion
passed, 3-0.
APPROVAL OF PAYROLL: Mr.Crouch made the motion to approve payroll, seconded by Mr. Miles; roll call
vote: Mr.Crouch—Aye, Mr. Miles—Aye, Mayor Moore—Aye; motion passed, 3-0.
OLD BUSINESS:
1. Jay Ellis-Request for approval of outdoor seating at O'Sheas and Common Haus(tabled from
June 1,2022)—Mr. Ellis from Jeff Main Street advised they received a grant from the State to
improve outdoor seating for businesses downtown. This will improve the look of the seating
already in place at O'Sheas and will put in outdoor seating at Common Haus.
Mr. Crouch made the motion to approve the request,seconded by Mr. Miles; roll call vote: Mr.
Crouch—Aye, Mr. Miles—Aye, Mayor Moore—Aye; motion passed, 3-0.
Mayor Moore asked Mr. Ellis to communicate with Common Haus that he was there earlier in the
week to meet and take a tour but there must have been miscommunication because a
representative from Common Haus was not available.
NEW BUSINESS:
1. Les Merkley-Request for approval of Tuition Reimbursement Policy for the City—Mr. Merkley
advised they thought this had been passed previously but it had not. This is a reimbursement
policy for employees furthering their education under outlined circumstances and is contingent on
available funds in the department's budget.
Mr.Crouch made a motion to approve the contract, Mr.Waiz seconded the motion; motion
passed, 3-0.
Mr. Miles made the motion to approve the Policy, seconded by Mr.Crouch; roll call vote: Mr.
Crouch—Aye, Mr. Miles—Aye, Mayor Moore—Aye; motion passed,3-0.
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2. Kevin Morlan-Request for approval of 2021-2022 Community Crossing Grant Funded Street
Paving Project Change Order#1—Mr. Morlan advised this is for Change Order#1 in the amount of
$85,136.01.
Mr.Crouch made the motion to approve the Change Order,seconded by Mr. Miles; roll call vote:
Mr.Crouch—Aye, Mr. Miles—Aye, Mayor Moore—Aye; motion passed,3-0.
3. Kevin Morlan-Request for approval of Contract Award for 2022 Community Crossing Grant
Funded Street Paving Project—Mr. Morlan advised the bid opening for the 2022 Community
Crossing Grant Funded Street Paving Project was last week. The low bidder was Libs Paving and this
request is for approval of the contract.
Mr. Miles made the motion to approve the contract,seconded by Mr.Crouch; roll call vote: Mr.
Crouch—Aye, Mr. Miles—Aye, Mayor Moore—Aye; motion passed, 3-0.
4. Andy Crouch-Request for approval of Quit Claim Deed transferring 2 parcels of real property
located in Liberty Point Subdivision from the City to Kimberly Mitchell—Mr.Crouch advised this is
for a piece of property on the backside of Liberty Point Subdivision that holds the detention basin
that was originally owned by the developer. The developer sold a nearby piece of property and
included this detention basin in the sale. The new owner then dedicated the detention basin to the
City. This is not a piece of property that we want to keep in our inventory or maintain, it should
have been kept with the subdivision. We are dedicating it back to the previous owner. Mr.Crouch
advised the previous owner asked the City if it wanted the property and the City responded it did
not and the previous owner recorded the Quit Claim Deed anyway.
Mr. Crouch made the motion to approve the Quit Claim Deed,seconded by Mr. Miles; roll call vote:
Mr. Crouch—Aye, Mr. Miles—Aye, Mayor Moore—Aye; motion passed, 3-0.
5. Jason Sharp-Request for approval of 2 Uniform Conflict of Interest Disclosure Statements for
Antonio Veals and Sanders Cooper—Mr.Sharp advised the JFD is requesting approval of two
Uniform Conflict of Interest Disclosure Statements. One is for bin cleaning and the other is for
photography.
Mr.Crouch made the motion to approve the Uniform of Interest Disclosure Statements, seconded
by Mr. Miles; roll call vote: Mr. Crouch—Aye, Mr. Miles—Aye, Mayor Moore—Aye; motion passed,
3-0.
Mayor Moore asked if there was any additional business that needed to be addressed by the board.
Mr.Wallace advised that the old car was on Middle Road continues to have people dumping
garbage there. Mr.Wallace requested the owner place temporary barricades however the owner
has refused. He is requesting permission to for the Street Department to place temporary
barricades on the property to prevent future dumping.
Mayor Moore asked Mr.Wallace to do what is needed to get this property cleaned up for the best
interest of the neighborhood and to stay on top of the issue.
Mr. Crouch made a motion to authorize the placement of temporary barricades at the location of
the discussed property and Mr. Miles seconded the motion; roll call vote: Mr.Crouch—Aye, Mr.
Miles—Aye, Mayor Moore—Aye; motion passed, 3-0.
Mayor Moore thanked the Council. During the last meeting the City Council stepped up for the
employees of the City of Jeffersonville. This is an extremely competitive work environment and
there is nothing more valuable to him as the Mayor as a strong,dedicated workforce with a great
morale. He applauds the City Council for taking the vote to ensure the Administration has the tools
necessary to bring in new,qualified employees but also to retain our existing employees. To
everyone on the City Council,thank you very much. It has been a great past two years dealing with
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the changes. Covid has been awful but our City Council has really stepped up and recognized the
changes in the work environment. This is going to make Jeffersonville stronger for the next
generation. Thank you to those City Council members who voted for this. It makes his job a lot
easier along with the Department Heads and makes the services that we provide for the residents
of Jeffersonville outstanding. This was a fantastic move and he's glad to be a part of the City of Jeff.
ADJOURNMENT:
With fu er b siness, r. Crouch made a motion to adjourn at 9:43 a.m. and Mr. Miles
secon/•d t e m' ion.
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Approved by: ayor Mike Moore Attes : Lisa G. ,City Clerk
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