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Home My WebLink AboutMarch 21, 2022 Council Minutes � L COMMON COUNCIL OF THE CITY JEFFERSONVILLE,INDIANA March 21,2022 Regular Meeting Minutes The Common Council of the City of Jeffersonville, Indiana met for the Regular Meeting on March 21,2022. Council President Owen along with City Clerk Gill called the meeting to order at 7:01 p.m.The meeting was open to the public in person as well as live streamed via the City Website using Zoom. INVOCATION: Councilperson Ellis led the Invocation. ROLL CALL: The roll call was conducted by City Clerk Lisa Gill and present in Council Chambers were Councilperson White,Councilperson Burns, Council Vice President Maples, Councilperson Croft,Councilperson Ellis,and Council President Owen.Councilperson Hawkins participated virtually via zoom. Councilperson Paris and Councilperson Webb reached out to President Owen to inform him they would not be present. APPROVAL OF MINUTES: - Council Vice President made a motion to approve the Minutes of March 7, 2022 of the Regular Meeting, seconded by Councilperson Burns; roll call: Councilperson White-Yes Councilperson Burns-Yes Council Vice President Maples-Yes Councilperson Croft-Yes Councilperson Hawkins-Yes Councilperson Ellis-Yes Council President Owen-Yes; motion passed,7-0. APPROVAL OF THE AGENDA: +, A request was made to table number 9 onthe Agenda, 2022-OR-13 by Chad Reischl. Council Vice President Maples made a motion to amend and approve tabling 2022-OR-13, seconded by Councilperson Burns; roll call: Councilperson White-Yes Councilperson Burns-Yes Council Vice President Maples-Yes Councilperson Croft-Yes Councilperson Hawkins-Yes Councilperson Ellis-Yes Council President Owen-Yes; motion passed,7-0. CLAIMS TO APPROVE: Civil City$1,023,792.22—Mrs. Metcalf stated there are no changes. Council Vice President Maples made the motion to approve the Civil City Claims,seconded by Councilperson Croft; roll call: Councilperson White-Yes • - 1 Councilperson Burns-Yes Council Vice President Maples-Yes Councilperson Croft-Yes Page 1 of 5 Councilperson Hawkins-Yes Councilperson Ellis-Yes Council President Owen-Yes; motion passed,7-0. J Parks$42,752.04-Mrs. Metcalf stated there are no changes. Council Vice President Maples made the motion to approve the Parks Claims,seconded by Councilperson Burns; roll call: Councilperson White-Yes Councilperson Burns-Yes Council Vice President Maples-Yes Councilperson Croft-Yes Councilperson Hawkins-Yes Councilperson Ellis-Yes Council President Owen-Yes; motion passed,7-0. REPORT OF THE CLERK: Clerk Gill advised she is not trying to be disrespectful by addressing the Council using their last names however her voice is coming and going and she is trying to save it. UNFINISHED BUSINESS: 1. Heather Metcalf(PUBLIC HEARING)2022-OR-13 Ordinance of Additional Appropriation- Tabled on the Approval of the Agenda. 2. Heather Metcalf 2022-OR-19 Ordinance of Additional Appropriation Mrs. Metcalf advised this appropriation is for the Police Department for$75,000.00 out of Public Safety Income Tax. This is appropriation is actually for a contract so if this is approved tonight she will bring it back to the Council at the next meeting to transfer it to.Contractual Services. Council President Owen opened the Public Hearing at 7:07 pm.There were no members of the community present to speak for or against the matter. Clerk Gill confirmed that no comments had been submitted to the Clerk's Office for the public hearing. Council President Owen closed the Public Hearing. Councilperson Croft made a motion to approve 2022-0R-19,seconded by Councilperson Ellis; roll call: Councilperson White-Yes Councilperson Burns-Yes Council Vice President Maples-Abstain Councilperson Croft-Yes - Councilperson Hawkins-Yes Councilperson Ellis-Yes Council President Owen-Yes; motion passed, 6-0-1. NEW BUSINESS: 1.Heather Metcalf 2022-OR-20 Ordinance Establishing Departmental Petty Cash and/or Cash Change Fund Mrs. Metcalf advised the only change made was for the Park's Aquatic Center cash drawer amount to increase from$650.00 to$800.00 so there can be two cash drawers at the concession. Council Vice President Maples made a motion to pass on the First and Second reading, seconded by Councilperson Burns; roll call: Councilperson White-Yes Page 2 of 5 Councilperson Burns-Yes Council Vice President Maples-Yes Councilperson Croft-Yes Councilperson Hawkins-Yes Councilperson Ellis-Yes Council President.Owen-Yes; motion passed,7-0. 2. Heather Metcalf 2022-OR-21 Ordinance of Transfer of Funds within the Same Department Mrs. Metcalf advised this is for$20,000.00 for the Public Arts Department and Mrs. Dippis was present to answer any questions. Mrs. Dippie informed the Council this is for a small cargo van to take art projects out to the community. This will be transferred from the Contractual Services line. Council Vice President Maples asked if that is the cost to purchase the van, Mrs. Dippie advised the price is$19,500.00. Vice President Maples made a motion to approve on the First and Second reading, seconded by Councilperson Burns; roll call: Councilperson White-Yes Councilperson Burns-Yes Council Vice President Maples-Yes Councilperson Croft-Yes Councilperson Hawkins-Yes Councilperson Ellis-Yes Council President Owen-Yes; motion passed,7-0. 3.Heather Metcalf 2022-OR-22 Ordinance of Additional Appropriation Mrs. Metcalf advised is for the appropriations from the Sprint Lease non reverting fund that can be used for renovating the Animal Shelter. Sarah Green,Animal Shelter Director advised that when the renovations occurred there were some things that were unable to be done and this appropriation will help to bridge that gap. There are $85,000.00 worth of improvements that still need to be done. This will allow the shelter to fence the back area for training, cat kennels, and additional security. Redevelopment funded the 1.7 million dollars in for the prior renovations. Councilperson White asked if there was another fund that they could use for these renovations, however this Ordinance was established for renovations forthe Animal Shelter. Council President Owen said he would be interested in seeing a list of everything that was not included in the renovations that the shelter still needs. Councilperson Ellis made a motion to approve on the First and Second Reading,seconded by Councilperson Croft; roll call: Councilperson White-Yes Councilperson Burns-Yes Council Vice President Maples-Yes Councilperson Croft-Yes Councilperson Hawkins-Yes Councilperson Ellis-Yes Council President Owen-Yes; motion passed,7-0. 4.Heather Metcalf 2022-OR-23 Ordinance of Additional Appropriation Mrs. Metcalf advised this is for Police and Fire buybacks, due to retirements and accrued benefits. The Public Hearing will be held during the next meeting. Chief Kavanaugh explained the request is for buybacks which is contractual. It is currently around $120,000.00 over due to medical retirements They are also expecting two more retirements and one departure. The amount of$150,000.00 is based upon to cover an estimated value. If they are not used,they will be returned to the General Fund. Council President Owen advised these are contractual obligations that have to be paid. Page 3 of 5 • Ann Langley state the Chief emailed the Council last week overviewing this information. The accrued benefits for the loss of Deputy Chief DeArk were unexpected and this covers the amount that was paid out. Regarding the overtime,the contractual changes from last year this amount will cover the rest of the year. She did project higher due to special overtime rates and vacations. Some overtime was not paid out last December because they did not have the funds and they had to hold that pay until January to pay. Council President Owen asked if the City had already paid out the accrued benefits that were owed for Deputy Chief DeArk and Mrs. Langley confirmed they had paid those out. Councilperson Hawkins made a motion to approve on the First and Second reading, seconded by Councilperson Burns; roll call: Councilperson White-Yes Councilperson Burns-Yes Council Vice President Maples-No Councilperson Croft-Yes Councilperson Hawkins-Yes Councilperson Ellis-Yes Council President Owen-Yes; motion passed, 6-1. ATTORNEY COMMENTS: - Larry Wilder-Not Present Les Merkley- Not Present Zach Stewart-No Comment DEPARTMENT HEADS: Chief Kavanaugh-Chief Kavanaugh advised the Council will see an increase in the line for Contractual Services in the amount of$75,000.00. Council President Owen advised this will be an ongoing expense. Heather Metcalf—No Comment Sarah Green-No Comment PUBLIC COMMENT: No Comments COUNCIL COMMENTS: • Councilperson White—No Comment • Councilperson Burns—No Comment • Councilperson Paris—Not Present • Council Vice President Maples-Council Vice President Maples advised the reason he voted no on the last one is because he would like to get the funds down before the Council adds to it. He supports the benefits he just has a different philosophy. • Councilperson Croft—Councilperson Croft thanked the Fire Department,especially Chief Grant and ' Deputy Chief Sharp for helping him get the buzzards out of Rolling Fields.They are hoping they stay gone. • Councilperson Webb—Not Present • Councilperson Hawkins—Councilperson Hawkins apologized he couldn't be there and for all the roll call votes. • Councilperson Ellis—No Comment • Council President Owen—No Comment Page 4 of 5 ( ADJOURNMENT: Council Vice President Maples made the motion to ADJOURN the meeting at 7:25 p.m. APROVED BY: - d 1 A.?.a Matt Owe , President ATTEST: Lisa1Gill,Clerk Page 5 of 5