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HomeMy WebLinkAboutBPW October 13, 2021 CITY OF JEFFERSONVILLE BOARD OF PUBLIC WORKS MINUTES October 13,2021 PRESENT(IN PERSON): Mayor Mike Moore,Andy Crouch City Engineer, Rob Waiz Director of Redevelopment,Christy O'Neil Mayor's Executive Assistant, Les Merkley City Attorney,and Lisa Gill City Clerk PRESENT(VIRTUAL):Jason Sharp JFD Deputy Chief, Kenny Kavanaugh JPD Chief, Michael McVoy JPD Assistant Chief, Matt Dyer IT Director, Heather Metcalf City Controller, Len Ashack, Dir of Wastewater, Elisha Gibson Manager of Sewer Billing, Larry Wallace Building Commissioner,Chad Reischl Director of Planning and Zoning, Paul Northam Parks Director,Amber Ridings Asst Parks Director,Clark Miles Sanitation Director, Kevin Morlan Street Director, Michael O'Brien Dir of Vehicle Maintenance, Kim Calabro Director of HR, Brian Smith Manager of Occupational Safety and Risk Management, Emily Dippie Public Arts Administrator,and Patsy Kiser Deputy Clerk CALL TO ORDER: Mayor Moore called the meeting to order at 9:30 a.m.in the Mayor's Conference Room in City Hall. APPROVAL OF THE MINUTES: Mr.Crouch made the motion to approve the minutes from October 6,2021. Mr.Waiz seconded the motion;motion passed 3-0. APPROVAL OF PAYROLL: Mr.Crouch made the motion to approve payroll,seconded by Mr.Waiz; motion passed 3-0. OLD BUSINESS: None NEW BUSINESS: 1. Les Merkley-Request for approval of Vending Service Contract between the City and Indiana Family and Social Service Administration,Division of Disability and Rehabilitative Services—Mr. Merkley presented the contract,this is done annually and it is the same as last year and it covers the vending machine downstairs. Mr. Merkley advised that the law says that they are to give certain entities preference for this contract and this complies with the law. Mr.Waiz made a motion to approve the contract and Mr.Crouch seconded the motion; motion passed 3-0. 2. Andy Crouch-Request for approval of road closures on Spring Street from October 18,2021 through November 8,2021 for the CSO Storage Interceptor Phase 3 Project—Mr.Crouch said this is for the CSO project. They have not been bringing all of the changes in the road closures and detours to this board and they have been handled internally. This will close the intersection of Market and Spring for approximately 3 weeks. They will also need to soft close the block between Market and Chestnut. Traffic will be allowed through there but they will not be able to get to Market. Parking will be allowed on the west side as you are traveling south towards the river you will be able to park on the right. Parking will not be allowed on the east side. This starts on Monday October 18th and will last for three weeks. Mr.Waiz made a motion to approve the road closures and Mr.Crouch seconded the motion; motion passed 3-0. Page 1 of 3 3. Kevin Morlan-Request for approval of Change Order#2 for the 2021 Paving Project— Mr. Morlan advised this involves 6 streets and they are requesting approval. Mr.Crouch made a motion to approve the change order and Mr.Waiz seconded the motion; motion passed 3-0. 4. Kevin Morlan-Request for approval for Handicapped Parking Only Sign at 1417 Francis Drive—Mr. Morlan stated they have checked this location and have found it to be suitable for the request. Mayor Moore stated he would like this to be reviewed by the Police Department prior to approval. Mr.Crouch made a motion to table the matter and Mr.Waiz seconded the motion. Chief Kavannaugh stated they had been out there just the night before moving cars that were blocking the sidewalk and he is familiar with the address and it is appropriate for the request. Mr.Crouch withdrew his motion to table the matter. Mr.Crouch made a motion to approve the handicapped parking only sign and Mr.Waiz seconded the motion;motion passed 3-0. 5. Matt Dyer-Request for approval of contract between Fire Department and Spectrum for internet upgrade/service change for all fire stations—Mr.Dyer advised they are upgrading services at all of the fire stations and this contract covers that. Mr.Crouch made a motion to approve the contract and Mr.Waiz seconded the motion; motion passed 3-0. 6. Andy Crouch/Paul Torp-Request for approval of road closure on Locust from Riverside Drive to alley crane in the street to put equipment on roof of house- Mayor Moore advised that Paul Torp is finishing the house on the corner of this location and it is looking unbelievable. They are needing a crane and therefore need to close the road this morning until noon to be on the safe side. Mr.Crouch made a motion to approve the road closure and Mr.Waiz seconded the motion; motion passed 3-0. 7. Andy Crouch/Paul Torp-Request for approval of continued one lane road closure on Locust Street for next four(4)months—Mr.Crouch stated concerning the same location they currently have materials barricaded in the street to the point that it is one lane. They are requesting that they place no parking signs at the location on the west side of Locust street so there is room for two way traffic and they are requesting the one lane closure to be extended for the next four months. Mr.Crouch made a motion to approve the lane closure and Mr.Waiz seconded the motion; motion passed 3-0. 8. Les Merkley-Trick or Treating for this year—Mr. Merkley advised that the board needs to set the date and hours for Trick or Treating. Mayor Moore asked that they follow the traditional holiday of October 315L for Trick or Treating in the City. This is not a mandate and just as a rule he would like to keep it between 6 pm and 8 pm. Mr.Waiz made a motion to approve and Mr.Crouch seconded the motion; motion passed 3-0. 9. Les Merkley—Resolution for City Employees Benefits Section 2021-R-4—Mr. Merkley advised this was addressing the benefits section of the Employee Manual. This was discussed at the last City Page 2 of 3 Council meeting and he was out of town attending a conference. He has reached out to the Council President and the Council Attorney and he has not heard back from them. How we have done things in the past isn't how we have to do things in the present or future. In the past the City Council had always requested to approve the Benefit portion of the City Employee Manual. After watching the City Council meeting and discussing with the Controller and HR Director,the Council has adopted the budget for 2022 and the budget is how the City Council speaks. They have worked very hard with HR to come up with additional benefits for City Employees and we are all gracious for the work that the City Council and HR has done on that. The budget that was passed includes funding for the benefits portion of the manual,specifically speaking the short term disability and the deferred comp portions. This is identical to what was presented to the City Council on Monday night minus one deletion. It is his opinion that the Board of Public Works can adopt the Resolution now that the City Council has adopted the budget. Mr.Waiz made a motion to approve the resolution and Mr.Crouch seconded the motion; motion passed 3-0. Mayor Moore thanked the City Council, Kim Calabro and the Human Resources department,and Heather Metcalf and the Finance department for all of their work on this. There were multiple workshops and meetings over the last couple of months and this is a huge step in dealing with a workplace that has changed. 2022 and beyond is going to be much more competitive,there is work shortage of employees and these incentives are going to be extremely attract to retain current employees and lure new ones in as well. ADJOURNMENT: May• M sore ished Lar Wallace a Happy Birthday. With o urth: business, r.Crouch made a motion to adjourn at 9:44 a.m. I ; Approved by: Mayor Mike Moore Attest: Lis Gill,City Clerk Page 3 of 3