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HomeMy WebLinkAboutBPW September 1, 2021 CITY OF JEFFERSONVILLE BOARD OF PUBLIC WORKS MINUTES September 1,2021 PRESENT(IN PERSON): Mayor Mike Moore,Andy Crouch City Engineer, Les Merkley City Attorney, Rob Waiz Redevelopment Director, Larry Wallace Building Commissioner, Lisa Gill City Clerk PRESENT(VIRTUAL):Christy O'Neil Executive Assistant to Mayor,Scott McVoy JPD Assistant Chief,Shawn Grant JFD Chief,Jason Sharp Deputy Fire Chief, Matt Dyer IT Director, Heather Metcalf City Controller, Len Ashack Director of Waste Water,Chad Reischl Director of Planning and Zoning, Paul Northam Parks Director,Amber Ridings Asst Parks Director,Amy Huffman Community Liaison, Delynn Rutherford Grant Administrator, Kevin Morlan Street Dept. Director,Clark Miles Sanitation Director, Michael O'Brien Dir of Vehicle Maintenance, Kim Calabro HR Director, Brian Smith Manager of Occupational Safety and Risk Management,and Patsy Kiser Deputy Clerk CALL TO ORDER: Mayor Moore called the meeting to order at 9:30 a.m. in the Mayor's Conference Room in City Hall. APPROVAL OF THE MINUTES: Mr. Crouch made the motion to approve the minutes from August 25,2021. Mr.Waiz seconded the motion; motion passed 3-0. APPROVAL OF PAYROLL: Mr.Waiz made the motion to approve payroll,seconded by Mr.Crouch; motion passed 3-0. OLD BUSINESS: 1. Jeremy Neff for Kathy Gilland, Utica Elementary School Principal-Request for approval of 4 way stop at the intersection of Clearview Drive and Pinewood Drive—Mayor Moore asked if the Police were ever able to go assess this intersection next to Utica Elementary. Assistant Chief McVoy advised that they were able to go multiple times over the last week and they think the issues stemmed from it being the first week of school. There were higher volumes of cars than normal due to parents dropping their children off at the beginning of the school year. Assistant Chief McVoy stated they did not see any backups or imminent dangers with how it is currently. Assistant Chief McVoy stated he does not believe it needs to be a 4 way stop but that it would not hurt or harm either way. Mr.Crouch advised he went both when the did have a temporary stop sign as well as when they did not have the temporary stop sign placed and he agreed with Assistant Chief McVoy,that he does not believe it is needed but it would not be harmful. His recommendation is, to leave it alone. Assistant Chief McVoy agreed with that recommendation. Mayor Moore stated it may be an option that during the first week of school moving forward that they place temporary stop signs to help address the increase in traffic for the first week. 2. Andy Crouch-Request for approval of replacement/new sign on Blanche!Terrace for"Kid at Play" sign—Mr. Crouch stated this has been addressed and no action is needed. Mr. Merkley stated this had previously been voted on. NEW BUSINESS: 1. Larry Wallace-Hearing regarding 401 Lou Ann Court-Jerry D.Jenkins,Sr.on review of compliance with Building Commissioner enforcement(9:34 am)—Mr.Wallace stated his department has been working with Mr.Jenkins and he has cleaned up the back yard and is working on the roof. Mr. Wallace advised that Mr.Jenkins informed him that he would have it done in a week. Jerry Jenkins Page 1 of 3 was present and confirmed that he would have it done in a week. Mr.Wallace said his suggestion is that they give him a week or ten days to complete this as well as move the camper. Mr. Merkley recommended that the continue the matter until next Wednesday and if it is not done by then they will discuss the next steps. Mr. Merkley advised Mr.Jenkins if it was not done then he would need to return next Wednesday at 9:30 and Mr.Jenkins confirmed he understood. Mr.Crouch made a motion to continue the matter until September 8, 2021 and Mr. Waiz seconded the motion; motion passed 3-0. 2. Larry Wallace-Hearing regarding 616 East Maple Street-Marc Froedge on review for unsafe structure-garage(9:37 am)—Mr.Wallace stated this has been an ongoing issue. Mr. Merkley asked if the owner, Marc Froedge was present or someone representing Mr. Froedge. Nobody came forward in representation of the owner. Mr. Merkley stated he did receive an email from Mr. Froedge yesterday afternoon asking for a continuance and that he was unable to be here due to work. His email acknowledged he is aware of today's proceedings and Mr. Merkley stated he did not respond to the email, he does not have the ability to grant continuances,only the Board does. Mr.Wallace advised that nothing has changed from the original complaint. They have given him an extra 30 plus days to respond back to the property dispute. Mr.Wallace stated that Mr. Froedge said he could repair it but Mr.Wallace stated he cannot move the foundation to his property and stated it needs to come down. Mr.Wallace stated that Mr. Froedge has said he would take it down but has missed two deadlines to do so. Mr. Merkley advised the City would need to provide notice if they are going to take it down. Mr. Merkley said he will respond to his email advising him they will be taking it down and will also send a letter. Mr. Merkley asked Mr.Wallace if in his professional role as the City's Building Commissioner if he has inspected the structure. Mr.Wallace confirmed that he has and he has been out there twice and has inspected it. Mr. Merkley asked if it was in Mr.Wallace's opinion as the Building Commissioner if the building was unsafe. Mr.Wallace confirmed that it is. Mr. Merkley submitted for the record photos confirming the structure as well as the notice that was given to Mr. Froedge about today's proceedings that he failed to appear. Mr.Waiz made a motion to determine the structure is unsafe and that the property owner has ten days to remove it and failure to comply will allow the City to go in and remove it approve the change order and Mr.Crouch seconded the motion; motion passed 3-0. 3. Chuck Deaton with CSX-Request for approval of 3 road closures—Chuck Deaton with CSX was present. CSX has a line that runs from 31 down towards Charlestown. There are crossings at Hamburg Pike,Charlestown Pike under 265, and the crossing at Utica Sellersburg rd. They would like to close these and make them concrete. They did this several years back and they will work in conjunction with the City. The City will purchase the concrete and the railroad provides everything else. They would like to do all three of these in one week and would like to do it the week of September 20th but it all depends on when the money for the concrete comes in. As soon as the money comes in they can order the concrete and get it done. He would like to do the crossing at Utica Sellersburg Road and Hamburg Pike on the Monday and Tuesday from 7 am by 6 am Wednesday. Charlestown Pike will be completed on the Wednesday and Thursday. Mr. Deaton provided the Board with a traffic plan. Assistant Chief McVoy stated they have not seen the traffic plan and asked that it be forwarded to him so they can get the proper notifications in advance for the detours. Mr. Crouch stated he would forward the plans to him. Mr. Crouch made a motion to approve the closures and Mr.Waiz seconded the motion; motion passed 3-0. Page 2 of 3 4. Les Merkley-Request for approval to transfer personal property to the Town Of Utica-Police Department, K-9 Cage—Mayor Moore said he received a request from Utica Town Board. They have one K9 and we have an old police cage for a K9 that we are not using and it is in storage. Utica has requested this. From City to Town it is simpler to gift it than sell it. He would like to help any neighbors that we can. Mayor Moore made a motion to gift the K9 cage to the Utica Police Department and Mr.Waiz seconded the motion; motion passed 3-0. 5. Larry Wallace-Request for approval of lawn service contract between City and Abbott's Lawn & Fence—Mr.Wallace stated this is the third contract for grass cutting. Mr.Waiz made a motion to approve the contract and Mr.Crouch seconded the motion; motion passed 3-0. ADJOURNMENT: Mayor Moore reminded everyone that Abby Road is starting tomorrow evening and he hopes everyone can come out. This is a private endeavor and proof of vaccination will be required for entry. He hopes this will be a huge success and he hopes everyone can come out for it. With no fu er business, Mr. Crouch made a motion to adjourn at 9:45 a.m. C� v Approved by: Mayor Mike Moore Attest: Lisa Gill,City Clerk Page 3 of 3