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Home My WebLink AboutBPW August 18, 2021 CITY OF JEFFERSONVILLE BOARD OF PUBLIC WORKS MINUTES August 18,2021 PRESENT: Mayor Mike Moore,Andy Crouch City Engineer, Rob Waiz Director of Redevelopment, Les Merkley City Attorney,Christy O'Neil Executive Assistant to Mayor, Bill Dixon Asst City Engineer, Kenny Kavanaugh JPD Chief,Scott McVoyJPD Assistant Chief,Shawn Grant JFD Chief, Matt Dyer IT Director, Heather Metcalf City Controller,Yvonne Dowd Assistant Controller, Len Ashack Director of Waste Water, Elisha Gibson Manager Sewer Billing, Mary Frey Building Commissioner Admin Asst, Chad Reischl Director of Planning and Zoning, Paul Northam Parks Director,Amber Ridings Asst Parks Director,Sarah Green Animal Shelter Director,Amy Huffman Community Liaison, Delynn Rutherford Grant Administrator,Clark Miles Sanitation Director,Jeremy Neff Sanitation Supervisor, Kim Calabro HR Director, Brian Smith Manager of Occupational Safety and Risk Management, Emily Dippie Public Arts Admin, Matt Owen City Council President, and Patsy Kiser Deputy Clerk CALL TO ORDER: Mayor Moore called the meeting to order at 9:31 a.m. in the Mayor's Conference Room in City Hall. APPROVAL OF THE MINUTES: Mr.Crouch made the motion to approve the minutes from August 4, 2021. Mr.Waiz seconded the motion; motion passed 3-0. APPROVAL OF PAYROLL: Mr.Crouch made the motion to approve payroll,seconded by Mr.Waiz; motion passed 3-0. OLD BUSINESS: None NEW BUSINESS: 1. Jeremy Neff for Kathy Gilland, Utica Elementary School Principal-Request for approval of 4 way stop at the intersection of Clearview Drive and Pinewood Drive—Mr. Neff advised that the Principal of Utica Elementary is requesting a 4-way stop be approved at the intersection of Clearview Drive and Pinewood Drive. There are two stop signs on Clearview but none on Pinewood Drive which results in those vehicles speeding to get to school. He has been up there during the time of drop offs for school and pick ups and thinks it would be beneficial to put a 4-way stop there. Chief Kavanaugh said it needs to be evaluated to see what the impact would be for traffic backing up on Utica Sellersburg Rd. Chief Kavanaugh requested that this be tabled.until that is checked. Mr.Waiz made a motion to table the request and Mr. Crouch seconded the motion; motion passed 3-0. 2. Paul Northam-Request for approval of the following City Event Permit Applications—Mr. Northam stated the City Event board met a week ago • The Body of Christ Church of 600 Fish Fry on August 27,2021— • Farm to Table Dinner,Jeff Main Street on August 21,2021-Mayor Moore asked if the Jeff Band would be serving for this and Mr. Northam stated Prosser Students are serving. Mr. Crouch made a motion to approve the event applications and Mr.Waiz seconded the motion; motion passed 3-0. 3. Andy Crouch-Request for approval of New Chapel Sidewalk Phase 3 Easement Acquisition Proposal—Mr.Crouch informed the board this is for 11 parcels on New Chapel Road and the total Page 1 of 3 cost of the contract is$16,830.00 and he does have that in his budget. Mayor Moore asked if this project would be completed this year and Mr.Crouch advised it would more than likely be next year before completion. Mr.Waiz made a motion to approve the contract and Mr. Crouch seconded the motion; motion passed 3-0. 4. Emily Dippie-Request for approval of Artisan Agreement between the City and Darrenn Canton, illustrator for Story Trail Project—Mrs. Dippie stated this agreement is for$350 and the money is in their budget. Mr. Crouch made a motion to approve the contract and Mr. Waiz seconded the motion; motion passed 3-0. 5. Andy Crouch-Request for approval of road closure on Michigan Avenue starting on August 18, 2021 through September 8,2021 for Michigan Avenue Project(TRC, LLC)—Mr.Crouch stated this is for street scaping and restriping of Michigan Avenue. The contractor is TRC and they would like to have it closed completely from August 18"through September 8th with no detour route set. This is just the section in front of the Clark County History Museum. Mr.Waiz made a motion to approve the closure and Mr. Crouch seconded the motion; motion passed 3-0. 6. Michael Curry with Dan Cristiani Excavating-Request for approval of road closure on Truckers Blvd starting on August 24,2021(for 2 days)—Mr. Curry said they need a road closure on Truckers Blvd on August 25th and 26t''. It will be closed starting at 8 am on the 25th and will need to be closed overnight and provided the Board with a copy of the detour route. Mr.Waiz made a motion to approve the closure and Mr. Crouch seconded the motion; motion passed 3-0. 7. Emily Dippie-Request for approval of Artisan Agreement between Chelsea Hart and City, NoCo Arts for Michigan Avenue mural—Mrs. Dippie stated this is for a new mural and is part of their budget. Mr. Crouch made a motion to approve the agreement and Mr.Waiz seconded the motion; motion passed 3-0. 8. Scott McVoy-Request for approval of Uniform Conflict of Interest Disclosure Statement for Michael D.Smith—Assistant Chief McVoy presented a Conflict of Interest Disclosure Statement for Michael Smith. Mr.Crouch made a motion to accept the conflict of interest statement into the record and Mr. Waiz seconded the motion; motion passed 3-0. 9. Scott McVoy-Request for approval of Addendum to Account Validation and Certification Form between City, Police Department and Thomson Reuters,access for investigative work—Assistant r Chief McVoy stated this is an addendum to the original contract. Mr. Crouch made a motion to approve the addendum and Mr.Waiz seconded the motion; motion passed 3-0. 10. Brian Smith-Request for approval of contract renewal between City and Vector Solutions for accident reporting,tracking and investigation software used for City employees—Mr.Smith stated this is a renewal of a contract between the City and Vector Solutions. This is in his budget. Page 2 of 3 Mr. Waiz made a motion to approve the contract and Mr. Crouch seconded the motion; motion passed 3-0. 11. Brian Smith-Request for approval of contract between City and Federal Field Services for the inspection and maintenance of the emergency outdoor sirens in the Jeffersonville area- Mr.Smith stated this is a renewal contract for the maintenance and inspection of the emergency outdoor sirens. He has this in his budget. Mr.Waiz made a motion to approve the contract and Mr.Crouch seconded the motion; motion passed 3-0. 12. Scott McVoy-Request for approval of contract between City,PD and Tip 411 for web-based tools for two-way anonymous tip communication,tip management,community alerts and social media publishing-Mr. Merkley stated they had already acted on this and no action is needed. Matt Owen, President of the Jeffersonville City Council stated that he had received a request from a constituent that the City place speed limit signs as well as a Children at Play sign on Shungate Road off of Utica Sellersburg Road. He is not sure if they are already in place and just need to be replaced or if they would need to call in to locate for utilities to place new signs. Mayor Moore said that he had a similar request for Blanche)Terrace for Slow Children at Play signs. Mayor Moore made a motion to put the signs up where discussed on Blanchel Terrace and requested that the utilities be located so that could be completed, Mr.Crouch seconded the motion; motion passed 3-0. Mr. Crouch made a motion to place or replace the signs on Shungate, Mr.Waiz seconded the motion; motion passed 3-0. ADJOURNMENT: With no furt r business, Mr.Waiz made a motion to adjourn at 9:45 a.m. Approved by: Mayor Mike Moore Wit: Lisa ill, City Clerk Page 3 of 3