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Home My WebLink AboutOctober 8, 2020 City Council Minutes COMMON COUNCIL OF THE CITY JEFFERSONVILLE, INDIANA October 8,2020 Special Called Meeting Minutes The Common Council of the City of Jeffersonville, Indiana met for the Special Called Meeting via teleconferencing on October 8, 2020. Council President Owen along with City Clerk Gill called the virtual meeting to order at 12:02 p.m. ROLL CALL: The roll call was conducted by City Clerk Lisa Gill and those present was Council President Matt Owen and Councilperson Dustin White, Councilperson Joe Paris, Councilperson Donnie Croft; those members teleconferencing(Covid-19)were Councilperson Bill Burns, Council Vice President Scottie Maples (entered at 12:25 p.m.), Councilperson Steve Webb,Councilperson Scott Hawkins and Councilperson Ron Ellis-all members present. NEW BUSINESS: 1. Heather Metcalf 2021 Proposed Budget Discussion Council President Owen started the meeting reviewing$430,179 in LOIT funds and Councilperson White's Summary sent just before the October 5,2020 meeting. Since that time the Fire Department presented a request for their preference of the 10% ($98,000) cut to Councilperson White's neutral budget;to save revenues now for potential deeper cuts expected in 2022 from the Covid 19 pandemic. All Councilpersons were in agreement that changes to a neutral budget should be taken under the present issues. Councilperson White explained that he did not want to take all the cuts out of one place and did not want to go below the$100,000 mark for General Fund and$200,000 EDIT. Councilperson Ellis inquired if it would have been easier to ask each Department Head to reduce their budget 10%but for lack of time suggestion was dropped. After several minutes of discussion Councilperson White made the motion to amend the Administration's Budget to reflect Councilperson White's proposal presented to Council members via email (which include the following changes;see attached) Reductions: $4,932 Street Dept MVH overtime $2,000 Street Dept MVH meals and entertainment $4,932 Street Dept MVH Maintenance and Repair Overtime $1,373 Street Dept MVH Maintenance and Repair Training $2,000 RiverStage printing/stationary $5,000 RiverStage other supplies $25,400 RiverStage professional services $5,000 RiverStage advertisement $2,806 Sanitation Overtime $5,806 Sanitation Motor Equipment Supplies $3,806 Sanitation other supplies $2,806 Sanitation professional services $2,806 Sanitation contractual services $4,806 Sanitation repairs and maintenance $218,000 VH Fuel and Repair fuel $88,794 CUM CAP Improvement capital lease payment $9,857 CUM CAP Improvement I.T.other supplies $5,000 CUM CAP Improvement I.T.software/hardware $1,000 Local Law Enforcement Cont Ed contractual services Page 1 of 4 $1,000 Local Law Enforcement Cont Ed equipment $580 Jeff Bldg Authority Operating n/r other supplies $168,000 Public Safety-LOIT transfer to Fuel $30,000 Public Safety-LOIT Police other supplies $85,000 Public Safety-LOIT Police contractual services $3,500 Public Safety-LOIT Fire uniforms $27,600 Public Safety-LOIT Fire other supplies $1,000 Public Safety-LOIT Fire computer software maintenance fees $27,600 Public Safety-LOIT Fire repair and maintenance $20,000 Public Safety-LOIT Fire training $3,500 Public Safety-LOIT Fire equipment $20,000 Public Safety-LOIT Fire improvements $15,000 Public Safety-LOIT Fire vehicles $1,500 Public Safety-LOIT Fire software/hardware $20,000 Public Safety-LOIT Fire furniture and fixtures $1,000 Public Safety-LOIT Fire safety equipment $20,400 Public Safety-LOIT Fire capital lease payment $5,000 Public Art grounds keeping supplies $11,500 Public Art other supplies $25,000 Public Art contractual services $1,000 Public Art travel and mileage $1,500 Public Art advertisement $5,000 Public Art repairs and maintenance $1,000 Public Art training $50,000 EDIT transfer to Public Arts Newly created funds (additions) $10,600 General Fund Fire repairs and maintenance $11,500 General Fund Fire training $27,000 General Fund transfer out to Fuel $30,000 EDIT Police other supplies $85,000 EDIT Police contractual services $15,100 EDIT Fire other supplies $11,500 EDIT Fire improvements $50,000 EDIT transfer to Fuel Seconded by Councilperson Hawkins; roll call vote: ' Councilperson White-yes Councilperson Burns-yes Councilperson Paris-yes Council Vice President Maples-yes Councilperson Croft-yes Councilperson Webb-yes Council President Owen-yes Councilperson Hawkins-yes Councilperson Ellis-no Motion passes 8-1 Motion made by Councilperson White to include the requested general funds cuts from JFD Chief Grant to be reflected in the budget,which included reduction to: Office Supplies$11,500 down to$10,350 Page 2 of 4 Cleaning Supplies$4,500 to $4,050 Investigation Supplies$5,000 to$4,500 Training Supplies$2,000 to$1,800 Motor Equipment Supplies$35,000 to$31,500 Tires and Tubes$14,000 to$12,600 Contractual Services$78,000 to$70,200 Computer Software Maintenance Fees$17,000 to$15,300 Cell Phone$20,000 to$18,000 Travel and Mileage$9,000 to$8,100 Medical Billing$10,000 to$9,000 Subscriptions and Dues$1,400 to$1,260 Business Meals and Entertainment$4,400 to$3,960(see attached email of Fire Dept request) Seconded by Councilperson Burns; roll call vote: Councilperson White-yes Councilperson Burns—yes Councilperson Paris-yes Council Vice President Maples-yes Councilperson Croft-yes Councilperson Webb-yes Council President Owen-yes Councilperson Hawkins—yes Councilperson Ellis—no Motion passes 8-1 Councilperson White made a motion to add the expected expense in August of Police Body Cameras approximately$88,000 to be split between the General Fund and EDIT. Councilperson Hawkins stated this is exactly what Cum Cap is for,and will free up those funds for later on;we save and then we spend it,a natural process. Council President Owen indicated he supports Councilperson Hawkins at this time. Seconded by Councilperson Webb; roll call vote: Councilperson White-yes Councilperson Burns—no Councilperson Paris- no Council Vice President Maples-yes Councilperson Croft-no Councilperson Webb-yes • Council President Owen-no Councilperson Hawkins—no Councilperson Ellis—no Motion failed 3-6 Councilperson Burns made a motion to pay the lease Police Body Cameras out of#301 Cum Capital Improvements fund, seconded by Councilperson Hawkins; roll call vote: Councilperson White-no Councilperson Burns—yes Councilperson Paris-yes Council Vice President Maples-yes Councilperson Croft-yes Councilperson Webb-yes Council President Owen-yes Councilperson Hawkins—yes Councilperson Ellis—yes Motion passes 8-1 Page 3 of 4 Councilperson Paris inquired as to how we can reduce the Public Arts budget when it is controlled by Ordinance. Council President Owen questioned if the ordinance was changed. Councilperson White indicated that Council Attorney Larry Wilder explained last year that that ordinance has no effect. Council President Owen stated we are essentially going against our own ordinance for budgeting. Councilperson Paris stated he was okay with passing but wanted to do it the right way. Council President Owen questioned if Councilperson Paris thought the ordinance should be amended so that we are not in conflict-yes. Council President Owen indicated there would be a clean copy of the budget at the next meeting to review and pass to meet the deadline. ADJOURNMENT: Councilperson Croft made the motion to ADJOURN the meeting at 1:16 p.m. APROVED BY: ,/d4i) Matt Owen, resident ATTEST: isa Gill,Clerk Page 4 of 4 COUNCIL ROLL CALL VOTES 2020- - firpro i ) 01 Uci1 fi2ed71i1 j (5-.?r . 0 p LJ rnLnalks DATE: it -4,er. I 'F, D e - b Signature: ./kc I CLERK OR DEPUTY CLERK COUNCIL MEMBER VOTE FOR VOTE AGAINST 1 Councilperson WHITE i(' Councilperson BURNS Councilperson PARIS X Councilperson MAPLES Councilperson CROFT Councilperson WEBB Councilperson OWEN ,rie. Councilperson HAWKINs Councilperson ELLIS A