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Home My WebLink AboutApril 6, 2020 City Council Virtual Meeting Minutes COMMON COUNCIL OF THE CITY JEFFERSONVILLE, INDIANA April 6,2020 The Common Council of the City of Jeffersonville, Indiana met in regular session in the Mayor's Conference Room 101,500 Quartermaster Court,Jeffersonville, Indiana on April 6, 2020. Council President Owen along with City Clerk Gill called the virtual meeting to order at 7:02 p.m. ROLL CALL: The roll call was conducted by City Clerk Lisa Gill and those present were Council President Matt Owen, and Councilperson Steve Webb. Those teleconferencing(Covid-19)were Councilperson Dustin White, Councilperson Bill Burns,Councilperson Joe Paris,Council Vice President Scottie Maples,and Councilperson Scott Hawkins. Members present 7. Councilperson Donnie Croft and Councilperson Ron Ellis absent(Councilperson Ellis joined the meeting at 7:15 via telephone). MINUTES TO BE APPROVED: Councilperson Hawkins made a motion to approve the minutes of the March 16,2020 regular meeting with Council Vice President Maples seconding, roll call vote: Councilperson White-yes Councilperson Burns-yes Councilperson Paris-yes Council Vice President Maples-yes Councilperson Webb-yes Council President Owen-yes Councilperson Hawkins—yes Motion passes 7-0 Councilperson Burns made a motion to approve the minutes of the March 19, 2020 special meeting with Councilperson Hawkins seconding, roll call vote: Councilperson White-yes Councilperson Burns-yes Councilperson Paris-yes Council Vice President Maples-yes Councilperson Webb—yes Council President Owen-yes Councilperson Hawkins—yes Motion passes 7-0 APPROVAL OF THE AGENDA: Council President Owen made a request to add item 10A—A Resolution Waiving certain Procedures and Formalities during Disaster Emergency. Councilperson Webb made the motion to approve the agenda with the addition of item 10A,seconded by Councilperson Burns, roll call vote: Councilperson White-yes Councilperson Burns-yes Councilperson Paris-yes Council Vice President Maples-yes Councilperson Webb—yes 1 Council President Owen-yes Councilperson Hawkins—yes Motion passes 7-0 CLAIMS TO BE APPROVED: City Controller Heather Metcalf presented (via teleconference)the Civil City Claims in the amount of $2,090,614.71 with no changes. Councilperson Burns made a motion to approve the Claims,seconded by Council Vice President Maples, roll call vote: Councilperson White-yes Councilperson Burns-yes Councilperson Paris-yes Council Vice President Maples-yes Councilperson Webb—yes Council President Owen-yes Councilperson Hawkins—yes Motion passes 7-0 City Controller Metcalf presented the Parks'Claims in the amount of$142,981.91 with no changes. Council Vice President Maples made a motion to approve the claims with Councilperson Paris seconding, roll call vote: Councilperson White-yes Councilperson Burns-yes Councilperson Paris-yes Council Vice President Maples-yes Councilperson Webb—yes Council President Owen-yes Councilperson Hawkins—yes Motion passes 7-0 REPORT OF THE CLERK: Nothing at this time UNFINISHED BUSINESS: 1. Nick Creevy—Spring Street Grant Application(Public Hearing) Council President Owen requested this item to be removed from the agenda because Grants are cut off until further notice. Council Vice President Maples made the motion to remove the item from the agenda,seconded by Councilperson Burns, roll call vote: Councilperson White-yes Councilperson Burns-yes Councilperson Paris-yes Council Vice President Maples-yes Councilperson Webb—yes Council President Owen-yes Councilperson Hawkins—yes Motion passes 7-0 NEW BUSINESS: 1. Les Merkley,City Counsel—2020-R-5 A Resolution Waiving certain procedures and formalities during Disaster Emergency 2 Mr. Merkley presented the resolution,as per State Statue and the Governor's State of Emergency,to appropriate money for additional expense due to the Covid 19 virus. The request is to waive the public notice and public hearing,this one time, because of the challenges presented with the stay at home Executive Order. Council Attorney Wilder agreed. Council Vice President Maples made the motion to pass the resolution, seconded by Councilperson Burns, roll call vote: Councilperson White-yes Councilperson Burns-yes Councilperson Paris-yes Council Vice President Maples-yes Councilperson Webb—yes Council President Owen-yes Councilperson Hawkins—yes Motion passes 7-0 Note: Councilperson Ellis enters the meeting(via phone)7:15 p.m. 2. Heather Metcalf—2020-OR-22 Additional Appropriation for Covid-19 Expenses President Owen-indicated several departments have already spent outside their budget line; currently$27,000 added because of Covid-19 expenses. This additional appropriation will purchase public safety equipment for employees and civil services. It will come out of our Rainy Day Fund which stands at about$4 million. The Clerk's office will process the claims for the departments so they are in a central location to track for Federal reimbursement from FEMA. Council Vice President Maples made a motion to suspend the rules with the anticipation of passing unanimously on all three readings, seconded by Councilperson Hawkins, roll call vote: Councilperson White-yes Councilperson Burns-yes Councilperson Paris-yes Council Vice President Maples-yes Councilperson Webb—yes Council President Owen-yes Councilperson Hawkins—yes Councilperson Ellis-yes Motion passes 8-0 Council Vice President Maples made the motion to pass the ordinance on all three readings, seconded by Councilperson Hawkins, roll call vote: Councilperson White-yes Councilperson Burns-yes Councilperson Paris-yes Council Vice President Maples-yes Councilperson Webb—yes Council President Owen-yes Councilperson Hawkins—yes Councilperson Ellis-yes Motion passes 8-0 3 3. Larry Wilder 2020-R-6—A Resolution to Address Covid-19 Response Services Council President Owen—this resolution outlines how this money is to be used and processed. Council Vice President Maples made the motion to pass the resolution,seconded by Councilperson Burns, roll call vote: Councilperson White-yes Councilperson Burns-yes Councilperson Paris-yes Council Vice President Maples-yes Councilperson Webb—yes Council President Owen-yes Councilperson Hawkins—yes Councilperson Ellis-yes Motion passes 8-0 ATTORNEY COMMENTS: Mr.Wilder,Council Attorney—spoke to the Council that we are in uncharted waters and he feels comfortable from a legal position that things are being done correctly—great job to everyone. Mr. Merkley,City Attorney—agreed with Mr.Wilder. The Administration is trying to do the best we can with uninterrupted essential services. DEPARTMENT HEAD REPORTS: PUBLIC COMMENTS: COUNCIL COMMENTS: Councilperson White—have you been able to get information on how to get Federal dollars to pay for sick and family leave? Mr. Merkley,City Attorney-we are not eligible;we are following the Ordinance the Council adopted. Councilperson Burns—thanked the employees who are providing our essential services,and also the local hospital. Councilperson Paris—Is there an update on the River Stage repair? Mr. Merkley,City Attorney—it is as expected, but this happened. Crews pulled off,so I'm not sure,will check tomorrow. Councilperson Webb—foam was delivered. Council Vice President Maples—echo Councilperson Burns'thoughts and appreciated everyone following Governor Holcomb's order to stay home. We will get through this. Councilperson Webb—no comment Councilperson Hawkins—no comment Councilperson Ellis—stated that he has been in the hospital 3 times since the last meeting and wanted to thank the health care workers and the many well-wishers. He is doing better; and stated it is not Covid-19 and hopes to be back to normal soon. 4 Council President Owen—expressed his well wishes for a speedy recovery to Councilperson Ellis. He also thanked everyone for the continued service and how well the administration has handled this, it has not let up, it is different and I appreciated all the effort. ADJOURNMENT: Councilperson Burns made the motion to ADJOURN the meeting at 7:28 p.m. APPROVED BY: Matt Ow , President ATTEST: Lisa Gill Clerk 5