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Home My WebLink AboutSSB December 5, 2019 CITY OF JEFFERSONVILLE SANITARY SEWER BOARD MINUTES OF DECEMBER 5, 2019 The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular session on Thursday, December 5, 2019 at 3:00 P.M in the City Hall Mayor's Conference Room. Mayor Moore called the meeting to order at 3:00 P.M. Board Members present are Mike Moore, Bill Saegesser and Dale Orem. Also present are Utility Director Len Ashack, Utility Billing Office Manager Elisha Gibson, Controller Heather Metcalf, Board Attorney Mike Gillenwater, Utility Communications & Operations Coordinator Rick Lovan, City Engineer Andy Crouch, City Councilperson Lisa Gill, Drainage Board Member Charlie Smith, WWTP Employee Rick Wheeler, Josh Hillman representing Jacobi, Toombs, and Lanz, Lenin Kasthuri and Mike Gangstad representing Lochmueller Group, Bob Woosley representing Heritage Engineers, John Herriford representing Strand, and Secretary Barbara Hollis. Board Member Orem made the motion to approve the revised agenda, second by Board Member Saegesser, passing on a vote of 3-0. The minutes of the November 21, 2019 meeting were presented for approval. Board Member Orem made the motion to approve the minutes as presented, second by Board Member Saegesser, passing on a vote of 3-0. BID OPENING The following bids were opened for the Downtown WWTP Improvement Project: Thieneman, Westfield, IN a. $14,314,000, b. $122,740, a + b $14,415,000, #1 $80,000. Mitchell and Stark Construction, Medora, IN a. $14,635,402, b. $122,740, a + b 14,748,142, #1 $40,000 MAC Construction, New Albany, IN a. $15,059,200, b. $115,800, a + b $15,175,000, #1 $220,000 Dugan & Meyers LLC, Cincinnati, OH a. $13,358,383, b. $115,400, a + b $13,472,883, #1 $30,000 Deduct Board Member Saegesser made the motion to take the bids under advisement for engineer and attorney review, second by Board Member Orem, passing on a vote of 3-0. The estimate for the project is $12,672,000. December 5, 2019 Page 2 CONTROLLER'S REPORT Controller Metcalf presented the claim list dated December 5, 2019 in the amount of $1,477,311.83. Board Member Saegesser made the motion to approve the claim list as presented, second by Board Member Orem, passing on a vote of 3-0. Noting the claim for a portion of the vehicle for the City Engineer is on the list, Mayor Moore thanked Councilperson Lisa Gill for her help with this. Manager Gibson presented the Adjustment Certificate dated December 2, 2019 in the amount of$-50,460.52 Sewage, $120.48 Drainage. Board Member Saegesser made the motion to approve the Certificate as presented, second by Board Member Orem, passing on a vote of 3-0. OLD BUSINESS Board Attorney Gillenwater informed the Board he is still waiting for the legal description for the Verizon easement on Victory Point. Mayor Moore asked if an appraisal is needed and was informed it is not necessary. Following discussion, Mayor Moore made the motion to set the easement price at $9,354, second by Board Member Saegesser, passing on a vote of 3-0. Pastor Moon's request for assistance for the Haven House sewer liens was discussed. Board Member Orem made the motion to relinquish the lien on the least amount ($5,866.09) and place it back on the account, second by Board Member Saegesser. A promissory note was discussed. Mayor Moore said it is important to stick to the rules. A message was received that Pastor Moon was on his way to the meeting. Board Member Saegesser withdrew his second. Board Member Orem withdrew his motion. NEW BUSINESS The capacity request for Water Tower Road - Phase II has been withdrawn. Director Ashack explained the equation of modification used for the Planet Fitness capacity fee. Following explanation, Board Member Saegesser made the motion to approve the capacity fee of $26,612.90 and inspection fee of $100 as modified, second by Board Member Orem, passing on a vote of 3-0. The discussion regarding the Haven House liens continued as Pastor Moon arrived at the meeting. Pastor Moon's options are; forgiveness of all, settlement, and flip current lien to active and arrange monthly payments. Mayor Moore stated the Board does want to help. Pastor Moon reviewed the financial obligations for the project, its operations, as well as IRS, Department of Revenue, and Wesbanco obligations. Mayor Moore expressed his appreciation of Pastor Moon's efforts. He confirmed the penalties relief. Mayor Moore knows Pastor Moon is committed. Board Member Saegesser expressed his trust in Pastor Moon, and would trust him to sign another promissory note. Board December 5, 2019 Page 3 Member Orem then made the motion to table the matter for two weeks, second by Board Member Saegesser, passing on a vote of 3-0. Mayor Moore requests Pastor Moon's help with the Gateway. City Engineer Crouch explained the need for approval of Agreement Between Owner (City of Jeffersonville) And Contractor (Dan Cristiani Excavating Co.) - 8th And Hopkins Drainage Improvement Project in the amount of $971,752. Board Member Saegesser made the motion to approve the agreement as presented, second by Board Member Orem, passing on a vote of 3-0. City Engineer Crouch next requested the Sewer Board share in the $132,000 cost for a sewer relocation with the Drainage Board. Board Member Saegesser made the motion for a 50/50 split of the cost as requested, second by Board Member Orem, passing on a vote of 3-0. ENGINEERING REPORTS Josh Hillman presented Jeffersonville Sanitary Sewer Projects Status Report, December 5, 2019, reviewing each project. Lenin Kasthuri presented and reviewed Lochmueller Group Engineering Report 12/03/2019. DEPARTMENT REPORT Director Ashack informed the Board the City Council has passed 2019-OR-68 Bond Ordinance on the first and second readings with a unanimous vote. It is expected to pass on the third reading at the second meeting in December. Director Ashack presented the CSO DMR and CSO events report for November as well as the November 2019 WVVTP Flows & and Year-to-Date Flows. ATTORNEY COMMENT Board Attorney Gillenwater informed the Board of the DOJ submittal. There was one typo on a number. It should be on the road for approval. BOARD MEMBER COMMENTS - No comments this meeting. December 5, 2019 Page 4 There •zing no further business to come before the Board, Board Member Saegess::r . • the mo •n to adjourn at 3:48 P.M., second by Board Member Orem, passing •l - • - of 3-0. he next meeting is scheduled for December 19, 2019. Mike Moor:, Mayor cir- --JA-4- 6)-- -----e-----( Dale e rem, Board Member Bill Saegesser, BilliMember AT EST: 24._J ,4 Le /14g Barbara Hollis, Secretary