HomeMy WebLinkAboutSSB NOVEMBER 7, 2019 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF NOVEMBER 7, 2019
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, November 7, 2019 at 3:00 P.M in the City Hall Mayor's Conference
Room. Board Member Orem called the meeting to order at 3:00 P.M. Board Members
present are Bill Saegesser and Dale Orem. Mayor Moore is absent. Also present are
Utility Director Len Ashack, Utility Billing Office Manager Elisha Gibson, Assistant
Controller Yvonne Dowd, Board Attorney Mike Gillenwater, Utility Communications &
Operations Coordinator Rick Lovan, Jorge Lanz and Josh Darby representing Jacobi,
Toombs, and Lanz, Adam Dickey representing HMB Engineers, Paul Detwiller
representing What's Below, and Secretary Barbara Hollis.
Board Member Saegesser made the motion to approve the agenda with the
addition of 7. D, City Engineer vehicle cost share, second by Board Member Orem,
passing on a vote of 2-0.
The minutes of the October 17, 2019 meeting were presented for approval. Board
Member Saegesser made the motion to approve the minutes as presented, second by
Board Member Orem, passing on a vote of 2-0.
CONTROLLER'S REPORT
Assistant Controller Dowd presented the claim list dated November 7, 2019 in the
amount of$1,400,796.75. Board Member Saegesser, noting the majority of the amount
is for health insurance and debt, made the motion to approve the claim list as presented,
second by Board Member Orem, passing on a vote of 2-0.
Manager Gibson presented the Adjustment Certificate dated November 4, 2019 in
the amount of $-162,298.50 Sewage, $-2,777.31 Drainage. Manager Gibson said liens
represent a large portion of the amount. Board Member Saegesser, noting his name is
on the list for an adjustment, made the motion to approve the Certificate as presented,
second by Board Member Orem, passing on a vote of 2-0.
OLD BUSINESS
Regarding the easement work at Victory Point, Board Attorney Gillenwater said he
spoke with a Verizon representative that stated Verizon is willing to cooperate. Drawings
and documents are needed. They are happy to compensate.
November 7, 2019 Page 2
NEW BUSINESS
Director Ashack presented the 2020 proposed budget, reviewing the differences.
Following all discussion, Board Member Saegesser made the motion to approve the 2020
budget as proposed, second by Board Member Orem, passing on a vote of 2-0.
Director Ashack presented Resolution SSB 2019-R-1, Resolution Approving the
Transfer of Certain Property to Other Governmental Entities (Surplus Vehicles).
Following further explanation and discussion, Board Member Saegesser made the motion
to authorize Board Member Orem and Board Attorney Gillenwater to sign the Resolution,
second by Board Member Orem, passing on a vote of 2-0.
Director Ashack next presented a list of quotes for the purchase of a Tri-Axle Dump
Truck. He explained the need for the vehicle. Reviewing the bids Director Ashack
recommends the International 2020 Hx620 SBA 6X4. Board Member Saegesser made
the motion to approve the purchase of the International as recommended, second by
Board Member Orem, passing on a vote of 2-0.
The Sewer Board has been asked to contribute one fourth of the cost of a vehicle
for the City Engineer. At the conclusion of all discussion, Board Member Saegesser made
the motion to contribute one fourth (up to $8,000) of the cost of a vehicle for the City
Engineer, second by Board Member Orem, passing on a vote of 2-0.
ENGINEERING REPORTS
Josh Darby presented and reviewed Jeffersonville Sanitary Sewer Projects Status
Report, November 7, 2019. Change Order#1 for Loma Vista Interceptor Sanitary Sewer
Lining project was presented. This is a final quantity adjustment change order for
contract reduction. Board Member Saegesser made the motion to approve the Change
Order as presented, second by Board Member Orem, passing on a vote of 2-0.
Director Ashack on behalf of Lenin Kasthuri presented and reviewed Lochmueller
Group Engineering Report 11/05/2019.
DEPARTMENT REPORT
Director Ashack informed the Board that the DWWTP Improvement Project bid
opening is scheduled for December 5, 2019. Director Ashack presented the October
2019 WWTP Flows report as well as the Cash Summary by Fund report. He then gave
a review of the EPA/DOJ/IDEM Conference Call.
ATTORNEY COMMENT
Board Attorney Gillenwater informed the Board he is still working on getting the
drawings with regard to the Allison Lane Courtyards lift station.
November 7, 2019 Page 3
BOARD MEMBER COMMENTS
Board Member Saegesser asked for an update on the Clark County Soccer
Association sewer bill. Manager Ellis said she has been informed there is an agreement
between the Jeffersonville Parks Department and Clark County Soccer regarding sewer
payments. A water meter for the sprinklers has been installed. She has been asking for
a copy of the agreement but has not yet seen it. She is on top of the situation.
Board Member Saegesser, with regard to the Lochmueller report, next questioned
the status of the solar project. It appears there is no advantage to green infrastructure.
Director Ashack said solar is basically dead.
Board Member Orem asked if the sewer system can handle the proposed
Riverside Drive apartment building. Director Ashack replied yes, when the interceptor is
in. He then asked if the approved LTCP can be done. Board Attorney Gillenwater feels
it is a package. There followed discussion regarding the letter from USDOJ.
Director Ashack informed the Board a milestone has been reached in capacity
fees. He also said Sonny Branham, a long-time employee has retired.
There being no further business to come before the Board, Board Member
Saegesser made the motion to adjourn at 3:39 P.M., second by Board Member Orem,
passing on a vote of 3-0. The next meeting is scheduled for November 21, 2019.
Mike Moore, Mayor
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Dale Orem, Board Member
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Bill Saegesser, Bo. d Member
ATTEST:
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Barbara Hollis, Secretary