HomeMy WebLinkAboutSSB OCTOBER 17, 2019 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF OCTOBER 17, 2019
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, October 17, 2019 at 3:00 P.M. in the City Hall Mayor's Conference
Room. Mayor Moore called the meeting to order at 3:00 P.M. Board Members present
are Mike Moore, Bill Saegesser and Dale Orem. Also present are Utility Director Len
Ashack, Utility Billing Office Manager Elisha Gibson, Controller Heather Metcalf, Attorney
Matt Duncan, City Engineer Andy Crouch, Utility Communications & Operations
Coordinator Rick Lovan, City Councilperson Lisa Gill, Jorge Lanz and Josh Hillman
representing Jacobi, Toombs, and Lanz, John Herriford representing Strand, Lenin
Kashturi representing Lochmueller Group, and Secretary Barbara Hollis.
Agenda Item 7. d, Sewer Extension on Water Tower Road has been withdrawn.
Board Member Orem made the motion to approve the amended agenda, second by
Board Member Saegesser, passing on a vote of 3-0.
The minutes of the October 3, 2019 meeting were presented for approval. Board
Member Orem made the motion to approve the minutes as presented, second by Board
Member Saegesser, passing on a vote of 3-0.
CONTROLLER'S REPORT
Controller Metcalf presented the claim list dated October 17, 2019 in the amount
of $788,201.87. Board Member Saegesser, made the motion to approve the claim list
as presented, second by Board Member Orem passing on a vote of 3-0.
Manager Gibson presented the Adjustment Certificate dated October 11, 2019 in
the amount of$-58,833.02 Sewage, $-108.26 Drainage, and a refund of$604.72. It was
discussed that water meter adjustments make up the majority of the adjustments. Board
Member Saegesser made the motion to approve the Certificate as presented, second by
Board Member Orem, passing on a vote of 3-0.
OLD BUSINESS - No old business this meeting.
NEW BUSINESS
An application for sewer capacity for Gateway Phase II was presented. This is a
development of Hogan Property Development Co., that is to include two hotels and an
office building. Director Ashack explained the request is for 22,400 gallons per day and
October 17, 2019 Sewer Board Minutes Page 2
the path the flow will follow. No drainage plans are included. Board Member Saegesser
made the motion to approve the capacity request, second by Board Member Orem,
passing on a vote of 3-0.
Director Ashack explained the need for the purchase of backup pumping systems.
He presented and reviewed proposals from Xylem (Goodwin) for High Head Pumps. A
two-year lease is available or funding through Cumulative Improvement. If ordered, billing
would not take place until next year. Finance options were discussed. Board Member
Saegesser made the motion to approve the purchase of the pumps, second by Board
Member Orem, passing on a vote of 3-0.
Director Ashack informed the Board of digging being done at Victory Point. This
work is being done by MTD as a sub contractor of Star that was hired by Verizon. Work
has been ongoing without an easement. Following discussion, Board Member Saegesser
made the motion to direct the Board Attorney to direct a letter to Verizon.
ENGINEERING REPORTS - No reports this meeting.
DEPARTMENT REPORT
Director Ashack provided the Monthly Operating Report on CD. The Loadings
reports were discussed. The financial reports are also included. Director Ashack will be
meeting with Controller Metcalf regarding the financials. A conference call is scheduled
regarding the financials. It has been brought to Director Ashack's attention that Clark
County Soccer Association had previously been sent a pre-lien letter. The organization
has never paid a sewer bill and now owes in excess of $43,000. Mayor Moore said
something legally needs to be done.
SEWER BOARD ATTORNEY REPORT
Attorney Duncan said he spoke with Vince Vissing regarding the Allison Lane
Courtyards lift station. They are still waiting for drawings.
BOARD MEMBER COMMENTS
Mayor Moore said he will not be available for the first meeting in November. He
asks the Board to consider sharing expenses for a vehicle for the City Engineer.
October 17, 2019 Sewer Board Minutes Page 3
There being no further business to come before the Board, Board Member Orem
made the motion to adjourn at 3:19 P.M., second by Board Member Saegesser, passing
on a vote of 3-0. The next meeting is scheduled for November 7, 2019.
Mike Moore, Mayor
Dale Orem, Board Member
Bill Saegesser, Bo ember
ATTEST:
Barbara Hollis, Secretary