HomeMy WebLinkAboutSSB SEPTEMBER 19,2019 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF SEPTEMBER 19, 2019
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, September 19, 2019 at 3:00 P.M in the City Hall Mayor's
Conference Room. Mayor Moore called the meeting to order at 3:00 P.M. Board
Members present are Mike Moore, Bill Saegesser and Dale Orem. Also present are Utility
Director Len Ashack, Utility Billing Office Manager Elisha Gibson, Controller Heather
Metcalf, Attorney Matt Duncan, City Engineer Andy Crouch, Utility Communications &
Operations Coordinator Rick Lovan, Jorge Lanz and Josh Hillman representing Jacobi,
Toombs, and Lanz, John Herriford representing Strand, Adam Dickey representing HMB
Engineers, Jeff DeWitt and Michael Gangstad representing Lochmueller Group, Diana
Hamilton of Sycamore Advisors, and Secretary Barbara Hollis.
Board Member Orem made the motion to approve the agenda as presented,
second by Board Member Saegesser, passing on a vote of 3-0.
The minutes of the September 5, 2019 meeting were presented for approval.
Board Member Saegesser made the motion to approve the minutes as presented, second
by Board Member Orem, passing on a vote of 3-0.
CONTROLLER'S REPORT
Controller Metcalf presented the claim list dated September 19, 2019 in the amount
of $365,809.37. Board Member Orem, made the motion to approve the claim list as
presented, second by Board Member Saegesser passing on a vote of 3-0.
Manager Gibson presented the Adjustment Certificate dated September 16, 2019
in the amount of $-41,065.18 Sewage, $-175.18 Drainage, and a refund of $405.52.
Board Member Saegesser noted the number of water meter adjustments, saying the
program is working. Director Ashack called attention to the large number of adjustments
due to misapplied payments. This is due to a problem in the lock box program which is
causing a lot of incorrect postings and a large volume of phone calls. A meeting is
scheduled with representatives of First Savings and Fifth Third Bank to review the
situation. Board Member Orem made the motion to approve the Certificate as presented,
second by Board Member Saegesser, passing on a vote of 3-0.
OLD BUSINESS
Brad Rhinehart of Blankenbeker and Sons appeared before the Board regarding
the tabled request for capacity at Labelle Vie on Hamburg Pike. The Drainage Board has
approved the development. Board Member Orem made the motion to approve the
request for capacity, second by Board Member Saegesser, passing on a vote of 3-0.
September 19, 2019 Sewer Board Minutes Page 2
Director Ashack has a meeting scheduled with Indiana American Water regarding
the irrigation at Victory Point.
Director Ashack said the lift station at Allison Lane Courtyards has passed
inspection. The road to the lift station needs to be paved. A Deed for the property has to
be obtained. Following discussion, Board Member Saegesser made the motion to
authorize the preparation of the deed for the lift station property, second by Board Member
Orem, passing on a vote of 3-0.
NEW BUSINESS
An Amended and Restated Ordinance of the City of Jeffersonville authorizing the
issuance of sewage works revenue bonds for the purpose of providing funds to pay the
cost of certain additions, extensions and improvements to the municipal sewage works of
said City, providing for the safeguarding of the interests of the owners of said bonds, other
matters connected therewith, including the issuance of notes in anticipation of bonds, and
repealing ordinances inconsistent herewith, was presented for discussion. According to
the provided Proposed Timetable, this is presented for review and discussion. Board
Member Orem asked if this is an addendum as he wants it made clear this is not an
additional $54,000,000 of debt. Diana Hamilton explained the makeup of the refunding
and new debt. Mayor Moore asked if the payments can be made with existing revenue.
Diana Hamilton replied yes, however it is tight, and subject to getting all SRF funding.
Councilperson Gill wants to make sure the Council understands this. Director Ashack
said he has every confidence that the current rates will support this issue.
City Engineer Crouch presented the following on behalf of the Drainage Board that
has recommended approval.
1. GIS Consulting Contract Proposal (John-Paul Brashear), not to exceed$5,000.
Board Member Orem made the motion to approve, second by Board Member Saegesser,
passing on a vote of 3-0.
2. Bids were opened for the Woodland Court Culvert Replacement. The low
bidder has pulled their bid. AllTerrain Paving and Construction, LLC, was the next low
bidder and recommended for approval. Board Member Saegesser made the motion to
authorize Mayor Moore to sign the contract with AllTerrain, second by Board Member
Orem, passing on a vote of 3-0.
3. Right-of-Way Purchase Agreements with (a) Susan P. Smith, and (b) Tony Ray
and Jamie Lee Reardon. Board Member Saegesser made the motion to approve both
agreements, with the approval of the Drainage Board, second by Board Member Orem,
passing on a vote of 3-0.
4. Duffy's Landing Storm Sewer Repair Project. Board Member Orem made the
motion to approve the quote from AllTerrain Paving and Construction, LLC, in the amount
of $47,950, second by Board Member Saegesser, passing on a vote of 3-0.
Director Ashack explained the need to have an aerator for the DWWTP Oxidation
Ditch "on the shelf", presenting a proposal from OVIVO in the amount of $167,700.
September 19, 2019 Sewer Board Minutes Page 3
Following discussion, Board Member Saegesser made the motion to authorize Director
Ashack to order the equipment, second by Board Member Orem, passing on a vote of 3-
0.
ENGINEERING REPORTS - No reports this meeting.
DEPARTMENT REPORT
Director Ashack provided the Monthly Operating Report on CD. A copy of the CSO
Volumes report and the WWTP Loadings reports are also provided. Director Ashack
informed the Board he has received a number of "Willingness to Approve" requests.
Things are happening. He also informed the Board of a new industrial development at
River Ridge. This will provide additional revenue.
SEWER BOARD ATTORNEY REPORT - No report this meeting.
BOARD MEMBER COMMENTS - No comments this meeting.
There b: g no further business to come before the Board, Board Member Orem
made the mot.. to adjourn at 3:30 P.M., second by Board Member Saegesser, passing
on a vote of S The net meeting is scheduled for October 3, 2019.
Mike Moo e, Mayor
Dale Orem, Board Member
aapv....1
6 /Yr`'e----
Bill Saegesser, B•. Member
ATTEST:
\-iat-Ateitz-, ' , ,,e,
Barbara Hollis, Secretary