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HomeMy WebLinkAboutSSB SEPTEMBER 19,2019 CITY OF JEFFERSONVILLE SANITARY SEWER BOARD MINUTES OF SEPTEMBER 19, 2019 The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular session on Thursday, September 19, 2019 at 3:00 P.M in the City Hall Mayor's Conference Room. Mayor Moore called the meeting to order at 3:00 P.M. Board Members present are Mike Moore, Bill Saegesser and Dale Orem. Also present are Utility Director Len Ashack, Utility Billing Office Manager Elisha Gibson, Controller Heather Metcalf, Attorney Matt Duncan, City Engineer Andy Crouch, Utility Communications & Operations Coordinator Rick Lovan, Jorge Lanz and Josh Hillman representing Jacobi, Toombs, and Lanz, John Herriford representing Strand, Adam Dickey representing HMB Engineers, Jeff DeWitt and Michael Gangstad representing Lochmueller Group, Diana Hamilton of Sycamore Advisors, and Secretary Barbara Hollis. Board Member Orem made the motion to approve the agenda as presented, second by Board Member Saegesser, passing on a vote of 3-0. The minutes of the September 5, 2019 meeting were presented for approval. Board Member Saegesser made the motion to approve the minutes as presented, second by Board Member Orem, passing on a vote of 3-0. CONTROLLER'S REPORT Controller Metcalf presented the claim list dated September 19, 2019 in the amount of $365,809.37. Board Member Orem, made the motion to approve the claim list as presented, second by Board Member Saegesser passing on a vote of 3-0. Manager Gibson presented the Adjustment Certificate dated September 16, 2019 in the amount of $-41,065.18 Sewage, $-175.18 Drainage, and a refund of $405.52. Board Member Saegesser noted the number of water meter adjustments, saying the program is working. Director Ashack called attention to the large number of adjustments due to misapplied payments. This is due to a problem in the lock box program which is causing a lot of incorrect postings and a large volume of phone calls. A meeting is scheduled with representatives of First Savings and Fifth Third Bank to review the situation. Board Member Orem made the motion to approve the Certificate as presented, second by Board Member Saegesser, passing on a vote of 3-0. OLD BUSINESS Brad Rhinehart of Blankenbeker and Sons appeared before the Board regarding the tabled request for capacity at Labelle Vie on Hamburg Pike. The Drainage Board has approved the development. Board Member Orem made the motion to approve the request for capacity, second by Board Member Saegesser, passing on a vote of 3-0. September 19, 2019 Sewer Board Minutes Page 2 Director Ashack has a meeting scheduled with Indiana American Water regarding the irrigation at Victory Point. Director Ashack said the lift station at Allison Lane Courtyards has passed inspection. The road to the lift station needs to be paved. A Deed for the property has to be obtained. Following discussion, Board Member Saegesser made the motion to authorize the preparation of the deed for the lift station property, second by Board Member Orem, passing on a vote of 3-0. NEW BUSINESS An Amended and Restated Ordinance of the City of Jeffersonville authorizing the issuance of sewage works revenue bonds for the purpose of providing funds to pay the cost of certain additions, extensions and improvements to the municipal sewage works of said City, providing for the safeguarding of the interests of the owners of said bonds, other matters connected therewith, including the issuance of notes in anticipation of bonds, and repealing ordinances inconsistent herewith, was presented for discussion. According to the provided Proposed Timetable, this is presented for review and discussion. Board Member Orem asked if this is an addendum as he wants it made clear this is not an additional $54,000,000 of debt. Diana Hamilton explained the makeup of the refunding and new debt. Mayor Moore asked if the payments can be made with existing revenue. Diana Hamilton replied yes, however it is tight, and subject to getting all SRF funding. Councilperson Gill wants to make sure the Council understands this. Director Ashack said he has every confidence that the current rates will support this issue. City Engineer Crouch presented the following on behalf of the Drainage Board that has recommended approval. 1. GIS Consulting Contract Proposal (John-Paul Brashear), not to exceed$5,000. Board Member Orem made the motion to approve, second by Board Member Saegesser, passing on a vote of 3-0. 2. Bids were opened for the Woodland Court Culvert Replacement. The low bidder has pulled their bid. AllTerrain Paving and Construction, LLC, was the next low bidder and recommended for approval. Board Member Saegesser made the motion to authorize Mayor Moore to sign the contract with AllTerrain, second by Board Member Orem, passing on a vote of 3-0. 3. Right-of-Way Purchase Agreements with (a) Susan P. Smith, and (b) Tony Ray and Jamie Lee Reardon. Board Member Saegesser made the motion to approve both agreements, with the approval of the Drainage Board, second by Board Member Orem, passing on a vote of 3-0. 4. Duffy's Landing Storm Sewer Repair Project. Board Member Orem made the motion to approve the quote from AllTerrain Paving and Construction, LLC, in the amount of $47,950, second by Board Member Saegesser, passing on a vote of 3-0. Director Ashack explained the need to have an aerator for the DWWTP Oxidation Ditch "on the shelf", presenting a proposal from OVIVO in the amount of $167,700. September 19, 2019 Sewer Board Minutes Page 3 Following discussion, Board Member Saegesser made the motion to authorize Director Ashack to order the equipment, second by Board Member Orem, passing on a vote of 3- 0. ENGINEERING REPORTS - No reports this meeting. DEPARTMENT REPORT Director Ashack provided the Monthly Operating Report on CD. A copy of the CSO Volumes report and the WWTP Loadings reports are also provided. Director Ashack informed the Board he has received a number of "Willingness to Approve" requests. Things are happening. He also informed the Board of a new industrial development at River Ridge. This will provide additional revenue. SEWER BOARD ATTORNEY REPORT - No report this meeting. BOARD MEMBER COMMENTS - No comments this meeting. There b: g no further business to come before the Board, Board Member Orem made the mot.. to adjourn at 3:30 P.M., second by Board Member Saegesser, passing on a vote of S The net meeting is scheduled for October 3, 2019. Mike Moo e, Mayor Dale Orem, Board Member aapv....1 6 /Yr`'e---- Bill Saegesser, B•. Member ATTEST: \-iat-Ateitz-, ' , ,,e, Barbara Hollis, Secretary