HomeMy WebLinkAboutSSB SEPTEMBER 5, 2019 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF SEPTEMBER 5, 2019
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, September 5, 2019 at 3:00 P.M in the City Hall Mayor's Conference
Room. Mayor Moore called the meeting to order at 3:00 P.M. Board Members present
are Mike Moore, Bill Saegesser and Dale Orem. Also present are Utility Director Len
Ashack, Utility Billing Office Manager Elisha Gibson, Assistant Controller Yvonne Dowd,
Board Attorney Mike Gillenwater, Utility Communications & Operations Coordinator Rick
Lovan, Josh Darby representing Jacobi, Toombs, and Lanz, John Herriford representing
Strand, and Secretary Barbara Hollis.
Board Member Saegesser made the motion to approve the agenda as presented,
second by Board Member Orem, passing on a vote of 3-0.
The minutes of the August 15, 2019 meeting were presented for approval. Board
Member Orem made the motion to approve the minutes as presented, second by Board
Member Saegesser passing on a vote of 3-0.
CONTROLLER'S REPORT
Assistant Controller Dowd, presented the claim list dated September 5, 2019 in the
amount of $1,368,406.85. Board Member Orem, made the motion to approve the claim
list as presented, second by Board Member Saegesser, passing on a vote of 3-0.
Manager Gibson presented the Adjustment Certificate dated August 29, 2019 in
the amount of $-75,105.47 Sewage, $-321.60 Drainage and $409.25 Refund. Board
Member Saegesser made the motion to approve the Certificate as presented, second by
Board Member Saegesser, passing on a vote of 3-0.
OLD BUSINESS
Board Attorney Gillenwater reviewed the previous request for reimbursement of
electric payments made by Allison Courtyards Condo Assoc. for the lift station on the
property. The lift station is not owned by the City but has been maintained by the City.
The City does not have an easement. In order for the City to take over there needs to
be a legal description and a drawing obtained. The lift station also needs to come up to
specifications and an easement must be granted. Director Ashack will do the inspection
and report back to the Board.
September 5, 2019 Page 2
NEW BUSINESS
Brad Rhinehart of Blankenbeker and Sons, appeared before the Board on behalf
of Jim Johns, developer of Manors at Old Salem Estates Section Subdivision, with a
capacity request. Following discussion, Board Member Saegesser made the motion to
approve the request, second by Board Member Orem, passing on a vote of 3-0.
Brad Rhinehart of Blankenbeker and Sons, on behalf of Mark Bedair, next
presented a capacity request for Labelle Vie Development. A map of the area was
presented and discussed. Mayor Moore voiced concern for the drainage in the area. At
the conclusion of all discussion, Board Member Orem made the motion to table the
request, second by Board Member Saegesser, passing on a vote of 3-0.
Director Ashack explained the need to have the sewer on Bethany Road at High
Jackson relocated due to road construction. The estimated cost for the relocation is
$281,694.75. The cost will be reimbursed by the State. Board Member Saegesser made
the motion to approve the relocation agreement, second by Board Member Orem, passing
on a vote of 3-0.
Director Ashack presented and explained two quotes (GreenScapes at $10,650
and Stemler Corporation at $14,750) for the installation of an irrigation system at the 10th
Street Lift Station. The easement price to the Water Company is $11 a foot. The original
motion to approve the easement was discussed as it is believed the system was a part of
the easement motion. Board Member Saegesser made the motion to table in order to
review the minutes, second by Board Member Orem, passing on a vote of 3-0.
ENGINEERING REPORTS
Director Ashack, on behalf of Lochmueller Group, presented and reviewed
Lochmueller Group Engineering Report, 09/03/2019. Board Member Saegesser inquired
about the PER Amendment status. Director Ashack said he has not heard anything.
Board Member Saegesser said he is disappointed there is no representative present as
he has concerns regarding the solar proposal. He is also concerned about meeting the
SRF schedule. Director Ashack said the rules for closing have changed. The PER's have
been submitted, the detail reports have not been reviewed.
DEPARTMENT REPORT
Director Ashack informed the Board the Notice To Proceed has been issued for
the CSO Interceptor Design. The August 2019 WWTP Flows report was presented. It
was noted the flows were low due to the lack of rain. The Monthly Operating Report on
CD is distributed. Both Director Ashack and Controller Metcalf have been contacted
about the refinancing of three loans. Director Ashack will follow up on this.
September 5, 2019 Page 3
ATTORNEY COMMENTS - No comments this meeting.
BOARD MEMBE COMMENTS - No comments this meeting.
There ein no furth-r business to come before the Board, Board Member
Saegesser Ode t e motio o adjourn at 3:35 P.M., second by Board Member Orem,
passing on vote f 3-0. T • next meeting is scheduled for September 19, 2019.
Mike Moore, Mayor
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Dale Orem, Board Member
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Bill Saegess- :oard Member
ATTEST:
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Barbara Hollis, Secretary