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HomeMy WebLinkAboutCC BUDGET WORKSHOP AUGUST 19, 2019 JEFFERSONVILLE COMMON COUNCIL WORKSHOP AUGUST 29, 2019 6:00 P.M. The Common Council of the City of Jeffersonville, Indiana met for a workshop in Room 101, 500 Quartermaster Court,Jeffersonville, Indiana at 6:02 P.M., on August 29, 2019. The roll call was conducted and those present were: Councilperson White, Councilperson Maples, Councilperson Gill, Councilperson Hawkins, Council President Zastawny, Councilperson Ellis and Councilperson Samuel, Councilpersons Paris and Owen were absent from the proceedings. Councilperson Owen arrived at 6:07 P.M., Councilperson Paris arrived at 6:28 PM. HEATHER METCALF—BUDGET—City Controller Heather Metcalf presented the Mayor's proposed 2020 budget. In your book there are significant changes to the budget,there is a summary of all of the funds and their estimated ending cash balance with the proposed 2020 budget, and how much revenue is left to budget for 2020. All of the next pages are estimated revenues and then starting after the tab is the line by line budget. As a note, you can see a couple look like they will spend more than the estimated revenues for the Fire Pension and Police Pension she has since talked to INPRS about those two funds and she was assured those two funds were nothing to be concerned with our in the negative. She has that in writing in an email. That is the overview of all of that. There are some changes to the budget that can be explored. Councilperson White inquired about the large amount of money on capital projects. Was that seven million dollars appropriated in the new budget? No, Controller Metcalf stated she is not sure that all of the seven million dollars is out of the General Fund. So far out of the General Fund there has only been $52,000. We have 1.1 million in new revenues. Council President Zastawny asked how much of that was EDIT versus how much was LOIT. Controller Metcalf explained how she came with the numbers for the revenues and the estimated new revenues came out to be 1.1 million dollars. Controller Metcalf discussed the Circuit Breakers and how that goes to factor in the amount for those. She does not have too much of an increase in property taxes there. Our maximum levy is 3.5%. She is estimating about 19 million in property taxes and which is a 300,000 increase and she flat lined the LOIT and EDIT dollars. They got an estimated revenue for that and she does not think that was estimated correctly so it will be reviewed again. She tried to keep it close to the same. Of the 1.1 million dollars about $600,000 of that is unbudgeted revenue from this year. They are only budgeting what they are receiving in the same year. She is estimating that we receive 34.4 million dollars and we are budgeting 34.2 million dollars. The performance increases are at 3%. All of the Department Heads are under the Mayor's budget which is one of the suggestions the Council made at some time. The internal equity is$5006. That is the carryover for the changes for this past year. This doesn't go over the 50% mark. There may be some people who need to be over the 50% mark but we only brought them to that 50% line. Worker's Comp was increased $60,000. Property and Casualty was increased $140,000. Fire contract increase is for their payroll (it does include the 6 new for 2019). The Police Contract is increased by$250,000 (this includes two new officers) and we increased the Vehicle Motor Supplies by$28,000. The Safety position is going to change from a 50/50 with wastewater to 80/20 so that is a $25,000 increase and there is a proposal for a new HR generalist. The HR generalist is a person that will be focusing more on the online aspect of the hiring to streamline to an online application process. They will be working with onboarding too. Councilperson Samuel commented on the two new officers. He had received multiple outreaches from folks in the police after questioning the tuition payment for law school. He was told there was supposed to be 2 more people hired to go to law school in 2020. He was told the officers are pulled off of the street and paid to go to school. He was wondering if these two officers would offset the two going to school. He would like more input on that. The Chief said he wanted his own lawyers. He will be asking more questions about it. If they are being pulled off of the street then they are paying for those officers and their cars and benefits. Councilperson Gill said she would like further explanation from Chief Kavanaugh. Councilperson Gill said she sees the proposed changes and she is concerned about the fuel. Controller Metcalf stated that is addressed later in the budget. The next fund is the Street Department fund 201. This now has to be split between 201 & 203. We have shifted some things around to make sure that all of the right things are paid out of the right funds. In 201 they only had about 70,000 to pay for operating expenses. In the 202 fund we increased salt because it had to be taken out of 201. In 203 we lowered the amount for road repair and constructions. The total is 1.3 million dollars for the year total and that is close to what we have for the 2019 year budget. We added $25,000 to the Oak Park fund bringing that total to $35,000. For Sanitation the operating totals increased by about$37,000. They took out the fuel and increased the amount for the landfill. The next one is the Parks fund for 204. There is a new account for the Summer Program Counselors. We added two new general laborers for the Chapel Lake Park under the Green Space. The transfer out to 209 is zeroed. The 209 did not get a budget for the ice rink so if we decide to have that we will need to appropriate it when the time comes. We added a department for the Spring Hill Envision Center so we can track all of those expenses separately. Councilperson Owen said there was some discussion about scaling back some of the activities that the Parks Department provided. They tried not to have to do that so Redevelopment is going to help out with some of the equipment needed for the Chapel Lake Park. They cut the ice rink and some of the giving to the other festivals put on by other organizations. Unless we want to go line by line cutting swing sets this is where we are. Councilperson Gill said it is her 8th year and she just sees more and more being spent out of Parks and it concerns her. Councilperson Gill said she would like to safeguard the EDIT. The last fund to discuss is the Public Safety LOIT fund. A lot of fuel is being used so there is now an account in LOIT for$200,000 for fuel. Councilperson Samuel asked how many new employees are budgeted. There are 5 being proposed. Controller Metcalf put a sheet regarding the HSA contribution to civilians. Fire and Police if they elect to have a HSA account they get$1000 for Family and $750 for single annually. Since they have that benefit it was requested to also have that benefit for the civilian employees. Controller Metcalf discussed the impact this would have on the budget. This is potentially for the Council to decide if they want to do it or not. She thinks it should be budgeted under the Council budget and they didn't want to add that without this discussion. Councilperson Zastawny said that it is his understanding that if an employee has a HSA plan they cannot provide free services at the clinic, the clinic would have to charge for services. The Council discussed the next Workshop will be September 3, 2019 at 6 PM. MOTION to ADJOURN: Council President Zastawny closed the workshop at 6:57 Pm. AP'j'• 'D BY: Ed Zastawny, Presid ATTEST: Vicki Conlin, City Clerk