Loading...
HomeMy WebLinkAboutPA JANUARY 22, 2018 Jeffersonville Parks Authority Monday,January 22nd,2018 The Jeffersonville Parks Authority Met in a Session in the Mayor's Conference Room, City Hall, Jeffersonville, IN on December 18th,2018. Members Present: Bill Burns, Larry Jordan,Josh Kornberg, Lisa Stemler, Ralph Scales, Ron Ellis and Mark Munzer. Also Present: Parks Director Paul Northam and attorney Les Merkley. ELECTION OF OFFICERS- Member Ellis made a MOTION for Bill Burns as the President of the Parks Authority, Member Kornberg seconded the motion. The PASSED on a vote of 6-0. Member Ellis made a MOTION for Josh Kornberg as the Vice President of the Parks Authority, Member Munzer seconded the motion. The motion PASSED on a vote of 6-0. APPROVAL OF AGENDA- Director Northam removed New Business#2 Painting at Aquatic Center and replaced it with City Partnership Resolution. Member Kornberg made a MOTION to approve the agenda for the January 22"d, 2018 Parks Authority meeting,the motion was seconded by Member Munzer. The motion PASSED on a vote of 7-0. APPROVAL OF MINUTES- Member Munzer made a MOTION to approve the minutes from December 18th, 2017,the motion was seconded by Member Kornberg. The motion PASSED on a vote of 7-0. OLD BUSINESS- Northam-Security Pro's Contract 2018-This is a recurring invoice,the only change is that we added some door access at WAC and at the Big4 playground. Member Munzer askedwhat the difference between last year and this was and Director Northam stated last year was around$96,000.00 so this is about a$12,000.00 difference. Member Kornberg made a MOTION to approve the Security Pro's contract for$108,852.00,the motion was seconded by Member Munzer. The motion PASSED on a vote of 7-0. Northam-CCSA Agreement Update-We made some changes to the agreement and we will be meeting with them soon to go over the changes and hope to bring an agreement to the next meeting. Northam-Memorial Application Update-We went over the agreement at the last meeting and Les made the changes to the resolution for approval tonight. The changes include"city's department and Greenspace Manager Standard" and "spring planting to fall planting. The Authority decided to add "benches shall be standardized benches approved by the City ofJeffersonville"to appendix A paragraph 3. Member Kornberg made a MOTION to approve the Memorial Resolution No.2018-R-1,the motion was seconded by Member Munzer. The motion was PASSED on a vote of 7-0. Burns-Fieldhouse Update-We had a great turnout for the groundbreaking,thank you to everyone that came. They started measuring the next say for the windows and there were a couple of windows that are bowed that we didn't realize needed to be replaced. The change order is for$36,587.25 which leaves a balance of$501,987.00. Member Kornberg made a MOTION to approve the change order for$36,587.25,the motion was seconded by Member Munzer. The motion PASSED on a vote of 7-0. Burns-Master Plan Workshop- I wanted to see if anyone was interested in joining a group to look at the Master Plan and help prioritize where we need to start. Member Jordan, Kornberg and President Burns volunteers to meet. NEW BUSINESS- Northam-Ventrac Purchase- If you look at the mowing schedule there were properties that were added on and 65 is one of those properties. We found that we don't have the equipment to do this job so we brought this equipment out to try and it was able to accomplish the job. Member Kornberg asked Director Northam if he foresaw any more major purchase that this money might be needed for. Director Northam stated that at the moment he did not. Member Kornberg made a MOTION to approve the contract for Reynold's Golf Turf for$20,940.00,this motion was seconded by Member Munzer. The motion PASSED on a vote of 7-0. Northam-Resolution City Partners Contract-This resolution is authorizing the Park's Director to enter into City Partnership contracts on behalf of the Park's Authority board. Member Ellis pointed out that the City Clerk Vicki Conlin needs copies of every City Partnership contract that is entered into. Director Northam stated that he was now aware of this and he and Dave Simpson have gone back to the beginning of the City Partnership program and given Vicki copies of all the signed contracts. Les Merkley pointed out that in the resolution it stated that it also covers all previous contracts that have been entered into by the Park's Director previous to this resolution. Member Kornberg made a MOTION to approve Resolution No.2018-R-2,the motion was seconded by Member Munzer. The motion PASSED on a vote of 7-0. Northam-Walnut Ridge Contracts-This is for the work that will be done on Riverside Drive from Jeff Boat down to the parking lot under the Lincoln Bridge. They will be doing the mowing, landscaping and clean up. The contract is the same amount as last year$28391.95 and $2736.00. Member Munzer made a MOTION to approve the Walnut Ridge contracts for$28391.95 and $2736.00 that run March 2018 to March 2019,the motion was seconded by Member Kornberg. The motion PASSED on a vote of 7-0. Northam-Riverstage Contracts- Fun Times$3200.00,Jeff Roberts for$3400.00, ESB/Endless Summer for$3800.00 and GOA/31M for$2500.00. Member Ellis asked if it was possible to negotiate a rain day clause for the contracts to see if we can save any money. Dave Simpson responded that depending on how popular the bands are it's hard to have a rain day cancelation clause because they book with us when they could have booked in another market and been paid so it's hard to ask for that. It is an option but some acts will say no and book with someone else. Director Northam stated that he would have Sara Simpson ask and see what happens in the future. Member Kornberg made a MOTION to approve the Riverstage Contracts Fun Times.$3200.00,Jeff Roberts for$3400.00, ESB/Endless Summer for$3800.00 and GOA/3JM for$2500.00 the motion was seconded by Member Scales. The motion PASSED on a vote of 7-0. DIRECTOR'S REPORT Managers' Report- Donnie- I wanted to remind you all that we did black benches at Warder Park so you may not want to say green benches since we sometimes use black and green. Christmas was taken down in Warder Park_ Director Northam handed out updated list of equipment for the Park's department. And said that the carpet was installed at Ken Ellis. Tim-Thank you for the Ventrac. We started to take down the dead trees in the parks,there are about 48 trees that we've counted and we've been able to take down about 10 until the weather went south so when it clears up we will get back at it. Dave-2018 has started out strong with 9 agreements that total about$78,000.00. There is a lot of follow up from last year's sponsors. We have about$36,000.00 toward Abbey on the River so we are off to a great start. Olivia-We are having a Chili Cook-off at Ken Ellis tomorrow Chief Hedrick,Justin Ames and member of the police department. The pool feature has been ordered and we are working on hiring for the pool now. Lastly the carpet at the Ken Ellis center looks great. President Burns asked if the catwalk was completed at the Aquatic Center, Director Northam stated that yes it was installed was functioning. Rikki-We have fourteen basketball teams and we play 6:30 to 9:30 games on Tuesdays and 6 to 9 on Thursdays. I spoke with the Hoosier Hills conference we have another meeting on January 31s`to go over how 2017 went and to plan for 2018. Rentals are busy as ever at WAC,today I got a call from someone that used to play on our senior leagues at Vissing Park but left due to tolls so we are hoping to be able to work out a deal with them to get them back. Director Northam-I passed out a few logos that have been in the running and we need everyone to look them over and let us know what they think about each one. Member Kornberg stated that last time they met with Jenny they liked how much everything matched but wanted to have a little separation for each department. Director Northam stated that they were going to meet with Jenny in the next two weeks and then bring a decision back to the next meeting. We started a small group with engineering, street department and planning and zoning to help tackle the litter problem. The date we have chosen is April 7th from 10 to 12. There will be five sights that will tackle that day. Cindy Siefert is looking at a program called Dude Solutions that will help us to manage tasks and equipment for the Parks Department. I put together a list of 2018 projects,we have a net system between two ball fields that protects a playground from foul balls. We are on the third net but we are thinking about just moving the playground to avoid the any injuries and remove the net or just remove the playground. I'm going to get some quotes and bring them to the next meeting. We plan to move the playground equipment from Colston Park where it is unused to Poppy Park where it will have a lot more traffic. Sara, Dave and I are looking into way to bring the ice rink back which is not in our current budget so if we get a plan together we will have to go back to the council for the money. REPORTS AND COMMENTS- Parks Authority Attorney Report-None Public Comments-None Parks Authority Member Comments- Bill Burns-Are you still planning to paint the Riveratage this year? Director Northam stated that the plan is to defiantly paint the roof but possible the wall depending on what shape it's in. Ron Ellis-at the last council meeting we created the finance committee and all of the things that you have said will need to be funded by the council you might want to talk to Lisa Gill about for the committee. Motion to ADJOURN at 7:04pm APPR• ;. Bill Burns, Parks Board President especriSubmitt-d By: Heather Penn . . ,