HomeMy WebLinkAboutRALLY POINT LOCATION KEN ELLIS Memorandum of Understanding
Greater Clark County Schools and
Ken Ellis Building
for Rally Point Location
This agreement is made and entered into between the Greater County School Corporation
("GCCS") and Ken Ellis Building to establish rally point locations and terms of use in
the event of an evacuation of the students and staff of the GCCS.
The GCCS will make every effort to notify Ken Ellis Building of evacuation
possibilities with as much notice as possible. Contact information between the two parties
shall be maintained in a separate appendix and is considered confidential information and
is not subject to public disclosure.
Ken Ellis Building agrees to open their building located at 1425 Bates Bowyer Ave.,
Jeffersonville,Indiana to provide shelter and assistance to students and staff evacuated
during emergency situations when the students and staff have a need to be sheltered. Ken
Ellis Building has a capacity to accommodate approximately 350 people.
Ken Ellis Building understands that their organization will be responsible for opening
the building and developing procedures for making the building accessible, including rest
rooms and an area with phone and internet connection(if available) for the GCCS
administrative personnel. Furthermore, GCCS will provide supervision for all students
and staff during the time that the facility is used as a rally point location.
The GCCS agrees that it shall exercise reasonable care in the conduct of its activities in
said facilities and further agrees to replace or reimburse Ken Ellis Building for any
items, materials, equipment or supplies that may be used by the district in the conduct of
its rally point activities in said facilities.
The GCCS will be responsible for replacing, restoring or repairing damage occasioned by
the use of any building, facilities or equipment belonging to Ken Ellis Building and will
indemnify Ken Ellis Building from liabilities, claims, and damages asserted against Ken
Ellis Building by reason of any accidents, injury or death of any person arising or
resulting, directly or indirectly, from the use of Ken Ellis Building's property as
contemplated by this agreement.
The GCCS agrees to provide public liability insurance with policy limits of$1,000,000
for each person and $1,000,000 for each accident and $100,000 for property damage, to
insure against the claims or damages mentioned in the paragraph above. Ken Ellis
Building shall be named as an additional insured in such policy and shall be notified at
least 30 days prior to any modification or termination of the policy. The GCCS shall
deliver to Ken Ellis Building written evidence of insurance reflecting the required
Memorandum of Understanding: Rally Point Location
Page 2
coverage no later than ten(10) days prior to the effective date of this agreement and sent
to Ken Ellis Building with a copy to the contacts on the appendix.
The GCCS will reimburse Ken Ellis Building for any bona fide expenditure of personnel
required to maintain the facility, including overtime costs, upon production of receipts or
time sheets. The GCCS will not pay any operational or administrative fees to Ken Ellis
Building.
The GCCS shall provide any and all releases of information to the press and media.
Requests for interviews or information submitted to Ken Ellis Building shall be directed
to the GCCS's Public Information Officer or the Superintendent of Schools.
The GCCS will make every effort to recognize the hospitality of Ken Ellis Building in
any press or media releases pertaining to the re-location and sheltering of students and
staff.
Nothing in this MOU is intended to conflict with current laws or regulations of the
United States of America, State of Indiana or local government. If a term of this
agreement is inconsistent with such authority, then that term shall be invalid, but the
remaining terms and conditions of this MOU shall remain in full force and effect.
This agreement shall become effective on(8/1/2019) and may be modified upon the
mutual written consent of the parties.
The terms of this agreement, as modified with the consent of both parties, shall be self
renewable for a period of five (5) years from the end date of the agreement unless written
termination is given by either party. Either party, upon sixty(60) days written notice to
the other party, may terminate this agreement, at any time during the term or any renewal
term.
The parties hereby acknowledge the foregoing as the terms and conditions, as modified
with the consent of both parties, of their understanding.
**
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Date 7 - 2)s- 1f Date
Greater Clark County Schools
By
Katie Hutchinson, President Milt Clayton, Secretary
Date Date
Memorandum of Understanding: Rally Point Location
Page 3
Greater Clark County School Corporation
Memorandum of Understanding
Rally Point Location Contact Information
Confidential—Not for Public Disclosure
Greater Clark County School Building: Spring Hill Elementary
Address: 201 E. 15`h St.
Phone: 812-288-4874
Principal: Virenda Cunnningham-Lester Email: vcunningham-lester@gccschools.com Cell:
Alternate: Email: Cell:
Alternate: Email: Cell:
Approximate
Number of Students: 163
Number of Staff: 12
Evacuation Route from School to Rally Point:
Special Needs of Students/Staff: some wheelchair students
Please attach additional planning or operational procedures to this form.
Rally Point Facility: Ken Ellis Building
Address: 1425 Bates Bowyer Ave.
Phone: 812-283-7356 Fax:
Occupancy Capacity:
Contact Person(s)
1St Name: Address:
Email: Phone: Cell:
2nd Name: Address:
Email: Phone: Cell:
3rd Name: Address:
Email: Phone: Cell: