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HomeMy WebLinkAboutSSB JUNE 20,2019 CITY OF JEFFERSONVILLE SANITARY SEWER BOARD MINUTES OF JUNE 20, 2019 The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular session on Thursday, June 20, 2019 at 3:00 P.M in the City Hall Mayor's Conference Room. Board Member Orem called the meeting to order at 3:00 P.M. Board Members present are Bill Saegesser and Dale Orem. Also present are Matt Duncan for Sewer Board Attorney Michael Gillenwater, Utility Director Len Ashack, Utility Billing Office Manager Elisha Gibson, Utility Communications and Operations Coordinator Rick Lovan, Water Resources Coordinator Matt Bell, Jorge Lanz and Josh Hillman representing Jacobi, Toombs, and Lanz, John Herriford representing Strand, Lenin Kasthuri and representing Lochmueller, Paul Detwiler representing What's Below, Kevin Taft and Bradford Reinhardt representing Blankenbeker & Son, John Moton representing Senator Braun's office and Secretary Cindy Seifert. Board Member Saegesser made the motion to approve the revised agenda as presented second by Board Member Orem passing on a vote of 2-0. The minutes of the June 6, 2018 meeting were presented for approval. Board Member Saegesser made the motion to approve the minutes as presented, second by Board Member Orem passing on a vote of 2-0. CONTROLLER'S REPORT Director Ashack presented the revised claim list in the amount of $2,551,670.59. Board Member Saegesser made the motion to approve the claim list for a total of $2,551,670.59, second by Board Member Orem passing on a vote of 2-0. Manager Dale presented the Adjustment Certificate dated June 20, 2019 in the amount of$-28,662.11 Sewage and $-46.61 Drainage. Board Member Saegesser made the motion to approve the Certificate as presented, second by Board Member Orem, passing on a vote of 2-0. OLD BUSINESS None Sewer Board Minutes 6.20.19 NEW BUSINESS Director Ashack presented Change Order No. 1 for the DWWTP Blower Improvement Project. The Change Order is in the decreased amount of $-1,143.00, in reaction to pipe rerouting and revisions in electrical wiring. Board Member Saegesser made the motion to approve Change Order No 1 with Lochmueller in the amount of $-1,143.00 second by Board Member Orem, passing on a vote of 2-0. Director Ashack notified the Board of the LTCP Revisions Public Meeting — Monday, June 24th @ 6:00 pm, in the City Council Chambers. Director Ashack introduced Kevin Taft and Bradford Reinhardt of Blankenbeker & Sons. Reinhardt explained the request for capacity of 29,450 gpd at Red Tail Ridge. The homes will be using eOne Grinder Pumps connected to a low pressure line. Board Member Orem asked Director Ashack if there was capacity available, Director Ashack confirmed capacity, adding that this will run to Liters LS. Mr. Lanz requested that they speak with the developer to make sure there is a set-back along Charlestown Pike for the future widening of that road. Board Member Saegesser made the motion to approve the Capacity Request for Red Tail Ridge for 29,450 gpd, second by Board Member Orem, passing on a vote of 2-0. Director Ashack presented a proposal from Dan Cristiani Excavating for the repaving of Utica Pike from Allison Lane to the Lancassange Pump Station, in the amount of$148,000, and repaving of Allison Lane from Utica Pike to McBride Drive in the amount of$29,700. The need for resurfacing seems to be caused by the large trucks that are still traveling Utica Pike and Allison Lane, rather than the roads designed for their use. Board Member Saegesser suggested that there be a weight limit enforced on the road to prevent future damage. Board Member Saegesser made the motion to approve the contract with Dan Cristiani Excavating for repaving of both locations in the total cost of $178,500, contingent upon the City Street Department helping with the cost of the repaving and the City Council adopting an ordinance prohibiting trucks over a set weight limit to travel Utica Pike, second by Board Member Orem, passing on a vote of 2-0. Water Resources Coordinator Matt Bell advised that the Drainage Board has approved a Change Order for Water/Wetland Delineation with Redwing Ecological Services regarding the Eighth Street and Hopkins Lane Drainage Basin Location. He is requesting Sewer Board approval. Board Member Saegesser made the motion to approve the Change Order for Redwing in the amount of $2,600.00, second by Board Member Orem, passing on a vote of 2-0. Sewer Board Minutes 6.20.19 Director Ashack advised the Citizens Advisory Committee Meeting at 4:00 pm today. Jorge Lanz advised that original members of the committee need to be updated. Affiliation/Description Previous Member New Member Sewer Board Member Jeffery Caldwell Dale Orem Council Member Vicki Conlin Vicki Conlin Wastewater Director Tim Crawford Len Ashack Citizen Environmentalist Phyllis Croce ?? City/County Engineer Brian Dixon Andy Crouch Sewer Board Engineer Jack Jordan Bill Saegesser Engineer Consultant Jorge Lanz Jorge Lanz Business Owner in City Mike Kapfhammer Mike Kapfhammer Jeffersonville Citizen Michael Leavell ?? Utica Citizen Glenn Murphy ?? City Planner Chris Padgett Nathan Pruitt Industry in City Chip Pfau Chip Pfau Resident in CSS Rozanne Whitaker Roxanne Whitaker Clark County Health Dept Scott Wilson Scott Wilson Board Member Saegesser made the motion to approve the adjustment of members to the Citizens Advisory Committee as requested by Jorge Lanz, as he will continue to locate three members, second by Board Member Orem, passing on a vote of 2-0. ENGINEERING REPORTS None DEPARTMENT REPORT Director Ashack provided a status report on the following: a. May 2019 WWTP Loadings. Director Ashack cited that the DWTP has b. May Operations Reports on CDs. c. NO Meeting July 4, 2019, next Meeting July 18, 2019. d. Director Ashack requested that the Sewer Board declare an emergency regarding sewer collapse on Main Street at Frederick Avenue. Televising confirmed the pipe collapsing at 39 ft from the manhole. The Department has requested bids from Omara and Cristiani for the repairs. Board Member Saegesser made the motion to declare an emergency for the sewer main on Main Street at Frederick Avenue to allow bids to be accepted for repairs, second by Board Member Orem, passing on a vote of 2-0. s • Sewer Board Minutes 6.20.19 ATTORNEY COMMENTS None BOARD MEMBER COMMENTS Board Member Saegesser wanted to thank Senator Braun's office for sending his representative John Moton to attend the meeting. There being no further business to come before the Board, Board Member Saegesser m. .6 the motion to adjourn at 3:35 P.M., second by Board Member Orem, passing on a ot: of —0. The next meeting is scheduled for July 18, 2019. 1 C fir Mike Moo -, Mayor Dale Srem, Board Member 4trwtoa Szo Bill Saegesse =•ard Member AT EST: kA' (2(Le.tt a''t Cindy Seifert, Secretary