HomeMy WebLinkAboutSSB JUNE 20,2019 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF JUNE 20, 2019
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, June 20, 2019 at 3:00 P.M in the City Hall Mayor's Conference
Room. Board Member Orem called the meeting to order at 3:00 P.M. Board Members
present are Bill Saegesser and Dale Orem. Also present are Matt Duncan for Sewer
Board Attorney Michael Gillenwater, Utility Director Len Ashack, Utility Billing Office
Manager Elisha Gibson, Utility Communications and Operations Coordinator Rick Lovan,
Water Resources Coordinator Matt Bell, Jorge Lanz and Josh Hillman representing
Jacobi, Toombs, and Lanz, John Herriford representing Strand, Lenin Kasthuri and
representing Lochmueller, Paul Detwiler representing What's Below, Kevin Taft and
Bradford Reinhardt representing Blankenbeker & Son, John Moton representing Senator
Braun's office and Secretary Cindy Seifert.
Board Member Saegesser made the motion to approve the revised agenda as
presented second by Board Member Orem passing on a vote of 2-0.
The minutes of the June 6, 2018 meeting were presented for approval. Board
Member Saegesser made the motion to approve the minutes as presented, second by
Board Member Orem passing on a vote of 2-0.
CONTROLLER'S REPORT
Director Ashack presented the revised claim list in the amount of $2,551,670.59.
Board Member Saegesser made the motion to approve the claim list for a total of
$2,551,670.59, second by Board Member Orem passing on a vote of 2-0.
Manager Dale presented the Adjustment Certificate dated June 20, 2019 in the
amount of$-28,662.11 Sewage and $-46.61 Drainage. Board Member Saegesser made
the motion to approve the Certificate as presented, second by Board Member Orem,
passing on a vote of 2-0.
OLD BUSINESS
None
Sewer Board Minutes 6.20.19
NEW BUSINESS
Director Ashack presented Change Order No. 1 for the DWWTP Blower
Improvement Project. The Change Order is in the decreased amount of $-1,143.00, in
reaction to pipe rerouting and revisions in electrical wiring. Board Member Saegesser
made the motion to approve Change Order No 1 with Lochmueller in the amount of
$-1,143.00 second by Board Member Orem, passing on a vote of 2-0.
Director Ashack notified the Board of the LTCP Revisions Public Meeting —
Monday, June 24th @ 6:00 pm, in the City Council Chambers.
Director Ashack introduced Kevin Taft and Bradford Reinhardt of Blankenbeker &
Sons. Reinhardt explained the request for capacity of 29,450 gpd at Red Tail Ridge. The
homes will be using eOne Grinder Pumps connected to a low pressure line. Board
Member Orem asked Director Ashack if there was capacity available, Director Ashack
confirmed capacity, adding that this will run to Liters LS. Mr. Lanz requested that they
speak with the developer to make sure there is a set-back along Charlestown Pike for the
future widening of that road. Board Member Saegesser made the motion to approve the
Capacity Request for Red Tail Ridge for 29,450 gpd, second by Board Member Orem,
passing on a vote of 2-0.
Director Ashack presented a proposal from Dan Cristiani Excavating for the
repaving of Utica Pike from Allison Lane to the Lancassange Pump Station, in the amount
of$148,000, and repaving of Allison Lane from Utica Pike to McBride Drive in the amount
of$29,700. The need for resurfacing seems to be caused by the large trucks that are still
traveling Utica Pike and Allison Lane, rather than the roads designed for their use. Board
Member Saegesser suggested that there be a weight limit enforced on the road to prevent
future damage. Board Member Saegesser made the motion to approve the contract with
Dan Cristiani Excavating for repaving of both locations in the total cost of $178,500,
contingent upon the City Street Department helping with the cost of the repaving and the
City Council adopting an ordinance prohibiting trucks over a set weight limit to travel Utica
Pike, second by Board Member Orem, passing on a vote of 2-0.
Water Resources Coordinator Matt Bell advised that the Drainage Board has
approved a Change Order for Water/Wetland Delineation with Redwing Ecological
Services regarding the Eighth Street and Hopkins Lane Drainage Basin Location. He is
requesting Sewer Board approval. Board Member Saegesser made the motion to
approve the Change Order for Redwing in the amount of $2,600.00, second by Board
Member Orem, passing on a vote of 2-0.
Sewer Board Minutes 6.20.19
Director Ashack advised the Citizens Advisory Committee Meeting at 4:00 pm
today. Jorge Lanz advised that original members of the committee need to be updated.
Affiliation/Description Previous Member New Member
Sewer Board Member Jeffery Caldwell Dale Orem
Council Member Vicki Conlin Vicki Conlin
Wastewater Director Tim Crawford Len Ashack
Citizen Environmentalist Phyllis Croce ??
City/County Engineer Brian Dixon Andy Crouch
Sewer Board Engineer Jack Jordan Bill Saegesser
Engineer Consultant Jorge Lanz Jorge Lanz
Business Owner in City Mike Kapfhammer Mike Kapfhammer
Jeffersonville Citizen Michael Leavell ??
Utica Citizen Glenn Murphy ??
City Planner Chris Padgett Nathan Pruitt
Industry in City Chip Pfau Chip Pfau
Resident in CSS Rozanne Whitaker Roxanne Whitaker
Clark County Health Dept Scott Wilson Scott Wilson
Board Member Saegesser made the motion to approve the adjustment of
members to the Citizens Advisory Committee as requested by Jorge Lanz, as he will
continue to locate three members, second by Board Member Orem, passing on a vote of
2-0.
ENGINEERING REPORTS
None
DEPARTMENT REPORT
Director Ashack provided a status report on the following:
a. May 2019 WWTP Loadings. Director Ashack cited that the DWTP has
b. May Operations Reports on CDs.
c. NO Meeting July 4, 2019, next Meeting July 18, 2019.
d. Director Ashack requested that the Sewer Board declare an emergency
regarding sewer collapse on Main Street at Frederick Avenue. Televising
confirmed the pipe collapsing at 39 ft from the manhole. The Department has
requested bids from Omara and Cristiani for the repairs. Board Member
Saegesser made the motion to declare an emergency for the sewer main on
Main Street at Frederick Avenue to allow bids to be accepted for repairs,
second by Board Member Orem, passing on a vote of 2-0.
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Sewer Board Minutes 6.20.19
ATTORNEY COMMENTS
None
BOARD MEMBER COMMENTS
Board Member Saegesser wanted to thank Senator Braun's office for sending his
representative John Moton to attend the meeting.
There being no further business to come before the Board, Board Member
Saegesser m. .6 the motion to adjourn at 3:35 P.M., second by Board Member Orem,
passing on a ot: of —0. The next meeting is scheduled for July 18, 2019.
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Mike Moo -, Mayor
Dale Srem, Board Member
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Bill Saegesse =•ard Member
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Cindy Seifert, Secretary