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HomeMy WebLinkAboutSSB JUNE 6, 2019 ITY OF JEFFERSONVILLE SANITARY SEWER BOARD MINUTES OF JUNE 6, 2019 The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular session on Thursday, June 6, 2019 at 3:00 P.M in the City Hall Mayor's Conference Room. Mayor Moore called the meeting to order at 3:00 P.M. Board Members present are Mike Moore, Bill Saegesser and Dale Orem. Also present are Utility Director Len Ashack, Utility Billing Office Manager Elisha Gibson, Board Attorney Mike Gillenwater, City Engineer Andy Crouch, Utility Communications & Operations Coordinator Rick Lovan, City Councilperson Lisa Gill, Jorge Lanz representing Jacobi, Toombs, and Lanz, John Herriford representing Strand, Lenin Kasthuri and Patricia Yount representing Lochmueller, Melanie Douglas representing Commonwealth Engineers, Paul Detwiler representing What's Below, James R. Shaw and Phil Lehmkuhler representing Solential Energy, and Secretary Barbara Hollis. Board Member Orem made the motion to approve the revised agenda as presented, second by Board Member Saegesser, passing on a vote of 3-0. The minutes of the May 23, 2019 meeting were presented for approval. Board Member Orem made the motion to approve the minutes as presented, second by Mayor Moore, passing on a vote of 2-0-1. Board Member Saegesser abstained as he was not in attendance at the meeting. CONTROLLER'S REPORT Director Ashack, on behalf of Controller Metcalf, presented the claim list dated June 6, 2019 in the amount of $1,282,820.91. It was noted a large amount of the total is for the purchase of pumps, debt and insurance. Board Member Saegesser, made the motion to approve the claim list as presented, second by Board Member Orem, passing on a vote of 3-0. Manager Gibson presented the Adjustment Certificate dated June 6, 2019 in the amount of $-22,165.99 Sewage, $-671.48 Drainage and $4,340.29 Refund. Board Member Saegesser made the motion to approve the Certificate as presented, second by Board Member Saegesser, passing on a vote of 3-0. OLD BUSINESS - No Old Business this meeting. June 6, 2019 Page 2 NEW BUSINESS Director Ashack has received an appraisal for the property necessary for an easement for Falcon Crest Force Main Relocation. He has spoken with the owner of the property to see if he is interested in donating the property for a tax credit. Following discussion, Board Member Saegesser made the motion to approve the purchase at the appraisal amount or a tax credit, second by Board Member Orem, passing on a vote of 3-0. Director Ashack introduced James R. Shaw and Phil Lehmkuhler of Solential Energy. A power-point presentation was made for a Energy & Demand Solar Solution plan for both the Downtown and North Plant locations. The cost and estimated savings were reviewed. Director Ashack noted this program can be used for a Green Project for a half percent interest reduction on SRF loans. Patricia Yount said EPA looks favorably on projects of this type. She also believes there may be special funding available. Following discussion of the cost and savings overview, Mayor Moore believes the return on the investment is too slow. Board Member Saegesser agrees. The half percent interest reduction would make a difference. This needs to be confirmed. Board Member Orem asked if there were plans for another ditch at the Downtown Plant. Director Ashack said all development is at the North Plant. Director Ashack will continue to pursue more definitive answers. Director Ashack has asked Jacobi, Toombs and Lanz to develop a quote/bid package for the Loma Vista Sewer Lining project. SRF Loan Program, Signatory Authorization Resolution, Downtown WWTP Wet- Weather Improvement Project and SRF Loan Program, PER Amendment Acceptance Resolution, Downtown WWTP Wet-Weather Improvements Project were presented for approval. Board Member Saegesser made the motion to authorize the appropriate signatures, second by Board Member Orem, passing on a vote of 3-0. A quote from TRC, LLC for Primrose Drainage Improvements was presented to the Board for consideration. City Engineer Crouch explained 4 quotes were solicited, 2 were received with TRC, LLC being the lowest. The Drainage Board recommends acceptance of the TRC. LLC quote. Board Member Orem made the motion to approve the quote as presented, second by Board Member Saegesser, passing on a vote of 3-0. Director Ashack presented a proposal from Dan Cristiani Excavating Co., Inc. for road repairs on Utica Pike and Allison Lane in the amount of$85,000. This price is based upon the closing of Utica Pike for two days. Director Ashack explained the road is rough as it is on sand. Director Ashack would like concrete. There was discussion of the history of paving problems in the area. Due to the history of problems in this area, Mayor Moore would like a guarantee this will take care of the problem. At the conclusion of all discussion, Board Member Saegesser made the motion to approve the proposal if the June 6, 2019 Page 3 work can be guaranteed for five years with agreeable language, and it can be done this summer, second by Board Member Orem, passing on a vote of 3-0. ENGINEERING REPORTS Jorge Lanz presented and reviewed Jacobi, Toombs & Lanz, Inc., Jeffersonville Sanitary Sewer Projects Status Report, June 6, 2019. Lenin Kasthuri presented and explained the Lochmueller Group Engineering Report dated June 4, 2019. DEPARTMENT REPORT Director Ashack provided the May 2019 VVWTP Flow Report. Also provided to the Board and forwarded to Clarksville are the 2019 CSO Events report and the April 2019 WVVTP Loadings report. The April Operations Report on CD is distributed. Director Ashack provided information on Limestone Creek Farms. The NVVWTP will be host to the June 19, 2019 SIOA meeting. ATTORNEY COMMENTS - No comments this meeting. BOARD MEMBER COMMENTS - No comments this meeting. There being no further business to come before the Board, Board Member Saegesser made the motion to adjourn at 3:40 P.M., second by Board Member Orem, passing on a vote of 3-0. The next meeting is scheduled for June 20, 2019. Mike Moore, Mayor '°•►ilI- Da e Orem, Board Member 420(,.0( A4-1A----- Bill 1/LtBill Saegesser, B ar Member ATTEST: Barbara Hollis, Secretary