Loading...
HomeMy WebLinkAboutPA APRIL 22, 2019 Jeffersonville Parks Authority Monday, April 22nd, 2019 • The Jeffersonville Parks Authority Met in a Session in the Mayor's Conference Room, City Hall, Jeffersonville, IN on, April 22nd- 2019. Members Present: Josh Kornberg, Mark Munzer, Larry Jordan, Matt Owen, Bill Burns, Ron Ellis, Scot Haire and Ralph Scales. Also Present: Parks Director Paul Northam and Asst Director Amber Ridings. Director Northam added New Business#5 Cardinal Fence Quote Approval of Agenda Member Owen made a MOTION to approve the amended agenda, the motion was seconded by Member Scales. Motion PASSED on a vote of 8-0. Approval of Minutes Member Owen made a MOTION to approve the minutes from the March 25th 2019 meeting, the motion was seconded by Member Scales. Motion PASSED on a vote of 8-0. Old Business- Northam-Steamboat Committee Resolution-This resolution really changes nothing as the planning for the Steamboat event has been done by the parks department for years but this just makes it official. Member Owen made a MOTION to approve the Parks Authority Resolution 2019-R-1, the motion was seconded by Member Kornberg. The motion PASSED on a vote of 8-0. Merkley-Parks Deed Correction-Amber Ridings stated that we have to get the wording from the Department of Land and Conservation because we got a grant from them and we put the sign in the park but now we have to add the wording to the deed. This just needs to be signed off on by Les Merkley and filed at the court house after it's approved here tonight. Member Owen made a MOTION to approve the Parks Deed Correction, the motion was seconded by Member Kornberg. The motion PASSED on a vote of 8-0. New Business- Burns- Nachand Fieldhouse- We got the bids back on the fieldhouse phase two that included the heating and air and electrical, if we went with all the options we would be at $1,192,500.00. We met with Greater Clark County schools today and we are recommending going ahead with pending the AIA documents from Walker Mechanical and Les approving them is $930,000.00 which is the base bid for heating and air and the $44,000.00 for the fire alarm which the school is going to reimburse us for, $75,000.00 for contingency and up to $50,000.00 for Duke Energy. The contingency and Duke will not be listed in the AIA documents but the total is $1,099,000.00. Long term we will still need to replace the pavers to for budget purposes I have $10,000.00 listed there and we have about 12 or 15 thousand in donations left to come in which should do the windows we wanted to do combined with what we have left in the account. Member Owen made a MOTION to approve the contract for the base bid plus alternate#4 with Walker Mechanical pending legal review, the motion was seconded by Member Kornberg. The motion was PASSED on a vote of 8-0. Northam- Promedia-This is the same contract that we do with every year for our Facebook postings, website and videos the contract also includes an in kind donation. Member Owen made a MOTION to approve the contract with Promedia for $11,450.00, the motion was seconded by Member Kornberg. The motion was PASSED on a vote of 8-0. Northam- Landscaping Materials Pricing- We took that plants and trees that we buy the most of and we did a pricing list between Grantline Nursey, Walnut Ridge and McCoy. As you can see McCoy is giving us the best prices for the largest part of the list so we would like to continue to buy from McCoys. The parks authority agreed to continue using McCoy as long as the pricing stayed the lowest option, no motion needed to be made. Burns- GCCS Interlocal Agreement- I went to a planning meeting with the schools and we now have two 25 year leases with the option to renew for access to both Connie Selmer and Shirley Hall parks. So now any damage to the basketball courts and such we will start fixing and we will continue to mow. Member Kornberg made a MOTION to approve the leases with the Clark County School System for access to both Connie Selmer and Shirley Hall Park, the motion was seconded by Member Haire. The motion was PASSED on a vote of 8-0. Northam- Cardinal Fence-This is at the end field closest to the restrooms and concessions. This will keep the balls from hitting anyone standing there, the fence is now going to be 8 feet tall as opposed to the 4 feet it was. And we have the money in our budget. Member Owen made a MOTION to approve the fencing contract with Cardinal Fencing, the motion was seconded by Member Haire. The motion PASSED on a vote of 7-0. Director's Report- Tim McCoy- Showed before and after photos of the landscaping that Green Space has done throughout the city. Olivia Mann- We had over 55 people come in for our Easter pitch in, we are almost done with the new pool floor and we have two interviews left and we will be fully staffed. Donnie is also almost done with the chemical room so won't need to have anyone there anymore. Donnie Poole-The River is back up after we just got it all cleaned up so we get to start all over again on that. I have brought the Dude solution list of the projects we have been working on if you would like to look it over. President Burns stated that he had a talk with someone that the locks have not been opening as they should be so the river level has been higher than usual. Donnie stated that the last two years they have had higher levels than ever on the river. President Burns stated that he would have a better conversation with his contact and see if there needs to be any meeting on the subject. Amber Ridings-The summer program this year is going to be the entire summer this year with child care for$65.00 a week which includes swimming and a weekly field trip. There are only 60 spots and we only have about 20 kids signed up at the moment but I'm sure it will fill up before long. Director Northam-The Riverstage should be back down after the second week of May and we are paving a road down by Duffy's so walkers will have a new route. We have some landscape repairs that we are planning down at Duffy's. Chapel Lake is moving along great, we are only about 9 days behind so that looking good. They have started on the pavilion and the plumbers are starting next week. The playground is being ordered next week and will be here in about six weeks. With a soft opening for the park this fall. I had a conversation with council about signage but they didn't seem happy about spending $18,000.00 on a single sign. And after the circuit breakers came back with us having less funding then we planned on it looks like we will need to look into less expensive signs. Member Owen asked if Paul had a chance to speak with the tourism board to see if they can help. Paul said that he had reached out but had no reply yet. Member Owen stated that the council had met with finance the week before and we are lucky to have a healthy reserve so we don't think that we need to go into the budget to cut items but we will need to look at what we are spending. And if we are going to have signs that last it may be worth spending more but we need to really consider it before it we do it. Member Ellis stated that he had been to Bob Hedge Park over the weekend and looked at the tiles himself and spoke to people that were concerned about the safety. Director Northam stated that Bob Hedge Park is going to need paving soon though as people are getting hurt there, so we are going to need to make that a priority. Reports and Comments- Reports and Comments- None Parks Authority Attorney Comments- None Parks Authority Comments- Member Ellis said that a gentleman approached him about the lights at Duffy's landing and wanted to see if there are any plans for more lighting were they dock. Director Northam stated that he didn't think that there was but he would ask. Donnie Poole stated that the electric is almost topped out so LED Lights might help but the electric company will have to tell us what we can do. Director Northam said he would look into it. Public Comments- None Member Kornberg made a motion to ADJOURN at 6:30 pm , PASSING on a vote of 8-0. APPROVED: Josh Ko, b- g- Park Aut •rity V ce-President Respectfully Submitted By: Heather Pennington