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HomeMy WebLinkAboutPA JANUARY 28,2019 Jeffersonville Parks Authority Monday, January 28th, 2019 The Jeffersonville Parks Authority Met in a Session in the Mayor's Conference Room, City Hall, Jeffersonville, IN on January 28th, 2019. Members Present: Bill Burns, Mark Munzer, Josh Kornberg, Larry Jordan, Scot Haire, Ron Ellis and Ralph Scales. Also Present: Parks Director Paul Northam and Attorney Les Merkley. Election of President and Vice President of the 2019 Parks Authority Board. Member Owen nominated Bill Burns for President, the nomination was seconded by Member Scales. The nomination passed on a vote of 8-0. Member Munzer nominated Josh Kornberg for Vice President, the nomination was seconded by Member Scales. The nomination passed on a vote of 8-0. Director Northam added #5 to New Business Riverstage Contracts. Approval of Agenda Member Kornberg made a MOTION to approve the amended agenda for the January 28, 2019 Parks Authority meeting, the motion was seconded by Member Owen. The Motion PASSED on a vote of 8-0. Approval of Minutes Member Kornberg made a MOTION to approve the minutes from the December 17th, 2018 Parks Authority meeting, the motion was seconded by Member Munzer. The Motion PASSED on a vote of 8-0. Old Business- Burns- Fieldhouse Update- With the placement of the new school we have had to revise some drawings for electrical units so we have had a meeting and have located a new place for our transformer. The cost change is around $4000.00 but they are not charging us for the change and will have the new drawings by the end of January. The location will now be on the roof of the building that is accessible by a staircase in the building. We will be putting out request for quotes soon and we are asking for prices on all unit brands but the school will use Trane so they would like a new on that brand particularly. Burns- Master Plan Update- The Master Plan for Parks was approved three weeks ago, the most significant part of the plan is adding parking lots to several places and this will give us a checklist going forward of items that we need to fix or improve going forward. Member Munzer asked if we needed to put in place a time table to ensure that we are getting items on the master plan list completed in a timely manner. President Burns stated that he has a meeting set up with Paul to discuss funding the improvements and will have an update at the next meeting. Northam- 2019 Security Contract- I've gone over the contracts with Matt Dyer and the contracts are now apples to apples with they are offering to us. We have used Security Pro's for seven years and have been very happy with their services and help in keeping our parks safe. They are the only ones around to offer Virtual Guard services and are fully staffed during Thunder every year to help the Parks department and the Jeffersonville Police. Chris Gilbert from Security Pro's was present to state that they are always happy to work with the city and are always ready to come when the city calls. Over the years the contract has grown and expanded and we are hoping to continue our relationship with the city. Mr. Gilbert also stated that in 2019 a vast majority would be out of manufactures warranty and will require replacement or upgrade at some point in the future. There are two options for 2019, Option one for Services Only Agreement and Option two for Labor and Services Agreement. Les Merkley asked when the equipment breaks and needs to be sent to the manufacturer what happens. Security Pros stated that they remove the equipment and replace it temporarily with one of theirs until the original piece is returned and replaced. At no extra charge to the city. Member Munzer asked if each company and the offered options for each issue is apples to apples to SIR.LLC. Director Northam stated that yes he had spoken with Matt Dyer and the contracts offer the same services. Josh Campbell from SIR, LLC attended the meeting and stated that he was a past employee of Security Pros and helped to set up the cities current servers and security systems so they are familiar with the current system and can offer the same services that Security Pros can. Security Pros Contract is $65,000.00 and SIR,LLC is $74,662.10. President Burns made a MOTION to approve the contract with SIR,LLC, the motion was seconded by Member Munzer. The Motion FAILED on a vote of 2-6. Member Kornberg made a MOTION to approve the contract with Security Pros for$65,000.00, the motion was seconded by Member Owen. The motion PASSED on a vote of 7-1. Northam-5 Saplings Contract- At the last meeting we talked about this quote and the question came up if this$1969.00 for one application or two applications and the answer is that it is for one. Which will be for an early July application and then we will do another in Late October for another$1969.00. Member Owen made a MOTION to approve the 5 Sapling Contract for $1969.00, the motion was seconded by Member Munzer. The motion PASSED on a vote of 8-0. Northam- Fieldhouse Scoreboards and Goals- There are some available basketball goals and scoreboard that we have looked at and we looked at them again and decided that the scoreboards are out of date and want to see about getting new scoreboards. The new scoreboards are around $9000.00, the goals were a different story and they are asking $4000.00 a piece and I offered $2000.00 a piece and so far they have said no but we are trying to come to an agreement. The plan is to bring some firm numbers to the next meeting. Northam-Signage- I've contacted three vendors for the corten steel signs and they have all said that it will be very heavy and asked what we thought about an aluminum sign. Of the three we contacted S. K. Signs said they couldn't so it because they are too heavy and the other two Sign of the Times and Fast Signs said they could but it would more expensive. So we aren't ready to make any decisions but I wanted you all to see some pricings. Which is $8133.41 and $9092.70 from Signs of the Times and $12,409 and $12,428 from Fastsigns. New Business- Northam-2019 Budget Amendment- We have made some changes in our budget by moving some money around. We haven't changed the budget just which lines the money is going in and we have a list that will go to Council for approval on February 4th and final approval on February 19th Matt Owen stated that from looking at the changes we are taking funds out of parks activities fund to pay utilities and then using EDIT money back to go back into the parks activity fund. This is going to cause some scrutiny at the meeting as to how money and what type of money is being used. Northam-2019 Park Fees- Director Northam and his staff met to discuss the parks fees. Member Ellis stated that his son was a couch for some of the parks teams and he stated that most families didn't know that the City of Jeffersonville offers scholarships to play sports and that with increasing fees we are pushing lower income families further away from playing sports. President Burns stated that it could easily be added to the website for people looking at the sports sign ups to see that they are offered. Les Merkley stated that we needed to get on social media to inform people if we wanted to get the word out and that is what the contract with ProMedia is doing. Ricki Romans and Director Northam stated that in the past advertising scholarships has made everyone want a scholarship and then what revenue pays for the program. Member Ellis stated that he didn't care about revenue from the programs they are being funded by city taxes and we should be looking out for the poor children in the city. Parks shelter from $30 Pool Programs pace swim fees from $50 to $65 Pooch Plunge $5/3 Adding swim meets, in the past we haven't changed but going forward we are charging $1/$3. I'm going to send out this list to Members and we will discuss them at the February meeting. Northam-Warder Park Water Feature-We have been talking about doing something at Warder for a long time. Originally the Thomas Jefferson stature was supposed to be a water feature but it didn't work out so we want to add a feature in front of the statue. We asked Sounds of Water to give quotes for different options ranging from $6920.10 to $9897.05. If the board would like we can get three quotes and I can bring them back to the February's meeting. Member Jordan asked if there had been a request for a water feature and Director Northam stated that it started with a call with Ned about freshening up Warder Park and in the end all the money went to landscaping and the water feature was put aside. Member Munzer stated that he would like to see more water features but his concern is the transients using the fountain for more than a water feature. The board decided against a water feature at this time. Northam- Riverstage Vending Contract-We have updated the vending contract to a three year deal or 2019, 2020 and 2021. The contract is the same as in past years in that we are only contracted with the primary vendor Savori, any secondary vendors are up to them. Member Owen made a MOTION to approve the contract for Savori for 2019 Thunder Over Louisville, the motion was seconded by Member Kornberg. The motion PASSED on a vote of 8- 0. Simpson- Riverstage Contracts- Les Merkley stated that we are pulling the Easton Corbin contract and just approving the All Shook Up contract for$2750.00. Member Owen made a MOTION to approve the contract for$2750.00 for All Shook Up, the motion was seconded by Member Kornberg. The motion PASSED on a vote of 8-0. Director's Report- Olivia Mann- We ordered out new tables and chairs at Ken Ellis and we had 12 people in the chili cook off which is great turn out. We have our Valentines Day dance coming up. For the pool we have ordered the umbrellas and chairs have been delivered and 30 of our 40 previous pool employees are returning this year. Ricki Romans-Senior basketball ended yesterday and we are in week two of another eight week league on Tuesday. Softball we met with the different organization and we discussed how we can grow it and see if we can scatter the leagues nights so that we aren't offering the same league on the same night. Dave Simpson- We've had a good start to the year and have had some additions to the schedule. And we are looking forward to possibly bringing back the ice rink this year as we have some people interested in sponsoring it. We've sat down with Iheart radio to see what they can bring to the city and we have a list of new vendors that want to sponsor our events. We have about $30,000.00 so far this year with much more to come. Director Northam- We decided that contracting out the concessions at the pool last year didn't work so we are going to take this back over and we are going to ask council for$40,000.00 more to cover this. Reports and Comments- None Parks Authority Attorney Comments- None Parks Authority Comments- Public Comments- None Member Owen made a motion to ADJOURN at 5:40pm , PASSING on a vote of8-0. APPROVED: .404111k J; h Kornber:, ice P'-sident Respectfully Submitted By: Heather Pennington