HomeMy WebLinkAboutSSB FEBRUARY 21, 2019 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF FEBRUARY 21 , 2019
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, February 21 , 2019 at 3:00 P.M in the City Hall Mayor's Conference
Room. Mayor Moore called the meeting to order at 3:00 P.M. Board Members present
are Mike Moore, Bill Saegesser and Dale Orem. Also present are Utility Director Len
Ashack, Board Attorney Mike Gillenwater, Utility Billing Office Manager Elisha Gibson,
Controller Heather Metcalf, Utility Communications & Operations Coordinator Rick Lovan,
City Engineer Andy Crouch, City Councilperson Lisa Gill, Drainage Board President
Charles Smith, Jorge Lanz and Josh Hillman representing Jacobi, Toombs, and Lanz,
Mary Austin representing Lochmueller Group, Adam Dickey representing HMB
Engineers, John Herriford representing Strand, Scott Hannah representing Heritage, and
Secretary Barbara Hollis.
Board Member Orem made the motion to approve the agenda, second by Board
Member Saegesser, passing on a vote of 3-0.
The minutes of the February 7, 2019 meeting were presented for approval. Board
Member Saegesser made the motion to approve the minutes as presented, second by
Board Member Orem, passing on a vote of 3-0.
CONTROLLER'S REPORT
Controller Metcalf presented the claim list dated February 21, 2019 in the amount
of $249,562.13. Board Member Orem, made the motion to approve the claim list as
presented, second by Board Member Saegesser, passing on a vote of 3-0.
Manager Gibson presented the Adjustment Certificate dated February 15, 2019 in
the amount of$-39,091.34 Sewage, $-195.52 Drainage and a refund of$3,136.00. Board
Member Saegesser made the motion to approve the Certificate as presented, second by
Board Member Orem, passing on a vote of 3-0.
OLD BUSINESS - No Old Business this meeting.
NEW BUSINESS
Director Ashack presented a capacity request for 16 homes in the Manors of Old
Salem. He explained the location on a provided map as well as explaining the connection.
The capacity is available. Board Member Orem made the motion to approve the capacity
request, second by Board Member Saegesser, passing on a vote of 3-0.
February 21, 2019 Sewer Board Minutes Page 2
Don Sandusky of 1st Source Products appeared before the Board explaining the
building of a storage building. The building will have one toilet as it is required by code.
He is requesting a reduction in the Capacity Fee as the fee is based on square footage.
Board Member Saegesser agrees the fee is high, however there is an adopted Ordinance
that dictates the fee. Mayor Moore also agrees the fee is excessive, it is hard to make
exceptions. Don Sandusky does not feel this is fair. The Board agreed no exception can
be made.
A representative of Xscape Movie Theatre appeared before the Board to request
capacity fee relief, saying he feels the fee is about 3 times what it should be. The fee is
based on the number of seats. He reviewed average usage from similar theaters. Board
Member Saegesser explained Indiana Code is for 5 gallons per seat with the local
requirement being 4 gallons for seat. The Board must consider the capacity taken from
the plant. Board Attorney Gillenwater noted the plant has to have the ability to handle
maximum capacity. The representative said he wished the Board would reconsider but
he does understand their position.
Engineer Crouch, on behalf of the Drainage Board, presented three contract for
Board approval. The first is with Redwing for Water/Wetland Consulting Services in the
amount of$4,600. Board Member Saegesser made the motion to authorize Mayor Moore
to sign the contract as presented, second by Board Member Orem, passing on a vote of
3-0. The next is with All Terrain Paving & Construction, LLC in the amount of $49,326.
Board Member Saegesser made the motion to authorize Mayor Moore to sign pending
legal review, second by Board Member Orem, passing on a vote of 3-0.The final contract
for consideration is with QK4 for MS4 Advisory Support and Report. Board Member
Saegesser made the motion to authorize Mayor Moore to sign the contract as presented,
second by Board Member Orem, passing on a vote of 3-0.
ENGINEERING REPORTS - No reports this meeting.
DEPARTMENT REPORT
Director Ashack presented quotes for replacement of RAS Station 2 Pumps. He
explained the Flygt pumps fit better and the history with Flygt has been good. The funds
are available in the Cumulative Improvement Fund. Board Member Orem made the
motion to approve the purchase of the Flygt pumps as recommended, second by Board
Member Saegesser, passing on a vote of 3-0. Director Ashack continues trying to
reschedule the Conference Call with IDEM/EPA/DOJ. The situation was discussed. The
Monthly Report on CD is distributed. Director Ashack has received a quotation from
Wilson Equipment Company, in the amount of $99,000 with trade, for a Tractor Loader
Backhoe with a lot of attachments. He would like to make an offer of$95,000 with trade.
Board Member Orem made the motion to authorize Director Ashack to proceed with the
offer, second by Board Member Saegesser, passing on a vote of 3-0.
February 21, 2019 Sewer Board Minutes Page 3
ATTORNEY COMMENTS
Board Attorney Gillenwater is in receipt of a check for $25,000 along with a release
in payment or the boring hole made in the force main line off Old Salem Road. Board
Member Saegesser made the motion to accept the check, second by Board Member
Orem, passing on a vote of 3-0.
BOARD MEMBER COMMENTS - No comments this meeting.
There being no further business to come before the Board, Board Member
Saegesser made the motion to adjourn at 3:26 P.M., second by Board Member Orem,
passing on a vote of 3-0. The next meeting is scheduled for March 7, 2019.
Mike Moore, Mayor
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Dale Orem, Board Member
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Bill Saegesser, 'oar. Member
ATTEST:
4-11-2.4) 7L212(-
Barbara Hollis, Secretary