HomeMy WebLinkAboutSSB FEBRUARY 7, 2019 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF FEBRUARY 7, 2019
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, February 7, 2019 at 3:00 P.M in the City Hall Mayor's Conference
Room. Mayor Moore called the meeting to order at 3:04 P.M. Board Members present
are Mike Moore, Bill Saegesser and Dale Orem. Also present are Utility Director Len
Ashack, Board Attorney Mike Gillenwater, Utility Billing Office Manager Elisha Gibson,
Controller Heather Metcalf, Utility Communications & Operations Coordinator Rick Lovan,
City Engineer Andy Crouch, Councilperson Lisa Gill, Jorge Lanz representing Jacobi,
Toombs, and Lanz, Adam Dickey representing HMB Engineers, Lenin Kasthuri
representing Lochmueller Group, and Secretary Barbara Hollis.
Board Member Orem made the motion to approve the agenda as presented,
second by Board Member Saegesser, passing on a vote of 3-0.
The minutes of the January 24, 2019 meeting were presented for approval. Board
Member Orem made the motion to approve the minutes as presented, second by Board
Member Saegesser, passing on a vote of 3-0.
CONTROLLER'S REPORT
Controller Metcalf presented the claim list dated February 7, 2019 in the amount
of $1 ,040,748.69. It was noted that $800,000 of the total is for debt and transfers and
$80,000 for insurance. Board Member Saegesser, made the motion to approve the claim
list as presented, second by Board Member Orem, passing on a vote of 3-0.
Manager Gibson presented the Adjustment Certificate dated February 4, 2019 in
the amount of$-60,352.55 Sewage, $-803.95 Drainage, and Refund of$1,279.24. Board
Member Orem made the motion to approve the Certificate as presented, second by Board
Member Saegesser, passing on a vote of 3-0.
OLD BUSINESS - No Old Business this meeting.
February 7, 2019 Page 2
NEW BUSINESS
Director Ashack said all the diffusers at the DTVVWTP were replaced last year. He
would like to now replace the diffusers at the NWWTP. He has a quote from Xylem Water
Solutions USA, Inc. of $20,125 for 115 diffusers. Discussion followed. Director Ashack
will discuss this with Lenin Kasthuri further. Board Member Saegesser made the motion
to purchase the fine air diffusers as presented, second by Board Member Orem, passing
on a vote of 3-0.
Director Ashack next reviewed the situation and explained the need to replace the
Spring Street Flow Meter. He presented a proposal from Gripp Incorporated for the
replacement at a reduced cost of$12,990.05. Following discussion, Board Member Orem
made the motion to approve the purchase as requested, second by Board Member
Saegesser, passing on a vote of 3-0.
ENGINEERING REPORTS
Jorge Lanz presented and reviewed Jacobi, Toombs & Lanz, Inc., Jeffersonville
Sanitary Sewer Projects Status Report, February 7, 2019. The ownership of the Utica #1
P.S. Replacement & Force Main to Lentzier Creek property is being researched.
DEPARTMENT REPORT
The January 2019 WVVTP Flows and CSO report was presented and discussed.
The rain amounts were reviewed. It was a very wet month, with 3.7 inches of rain
recorded. Director Ashack next informed the Board the Conference call with
IDEM/EPA/DOJ scheduled for this morning was cancelled yesterday. No explanation or
alternate date was given.
Director Ashack is looking at making organizational changes, including the
consideration of an Assistant Director position. The January 2019 Budget/Expense report
was provided. Also provided is the 2018 report of interest earned by Fund. The total
earned for 2018 is $371,993.18. Thanks was given to Controller Metcalf for the smart
investments.
ATTORNEY COMMENTS - No Comments this meeting.
Board Attorney Gillenwater has received an offer of$25,000 from the insurance company
in settlement for the boring hole made in the force main line off Old Salem Road. Board
Member Saegesser made the motion to authorize Board Attorney Gillenwater to settle
this case, second by Board Member Orem, passing on a vote of 3-0.
BOARD MEMBER COMMENTS - No Comments this meeting.
February 7, 2019 Page 3
There be' • no further business to come before the Board, Board Member
Saegesser ma. - I e motion o adjourn at 3:19 P.M., second by Board Member Orem,
passing on : v. - if 3-0. Th next meeting is scheduled for February 21, 2019.
Mike Moore Mayor
Dale Orem, Board Member
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Bill Saegesser, BO Member
ATTEST:
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Barbara Hollis, Secretary