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Home My WebLink AboutRDC DECEMBER 19,2018 JEFFERSONVILLE REDEVELOPMENT COMMISSION REGULAR MEETING MINUTES DECEMBER 19,2018 The Jeffersonville Redevelopment Commission held a Regular Meeting on December 19, 2018, that was called to order at 5:00 PM in the Mayor's Conference Room, located at 500 Quartermaster Court, Jeffersonville, Indiana. Board Members present: Monty Snelling,Mayor Mike Moore,Jack Vissing, Matt Owen and Scott Hawkins Board Members absent: GCCS Board Representative Milton Clayton Staff Members present: Redevelopment Commission Attorney Les Merkley,City Controller and Redevelopment Treasurer Heather Metcalf,Assistant City Controller Yvonne Dowd,Redevelopment Director Rob Waiz, Grant Administrator DeLynn Rutherford, Redevelopment Administrative Assistant Theresa Treadway and CMMS Administrator/Secretary Cindy Seifert Guests present: Jorge Lanz and Josh Hillman with Jacobi, Toombs & Lanz, Bob Stein and Mark Berry with United Consulting, Dennis Maher with Buxton,Mike Hutt and Richard Eklund CALL TO ORDER Mr. Snelling called the meeting to order at 5:00 PM. APPROVAL OF AGENDA Mr. Owen made a motion to approve the agenda, with the removal of agenda item: Fire Museum Lease„ with Mr.Vissing seconding the motion,passing unanimously on a vote of 5-0. CONSENT REPORTS Minutes: Mr.Owen made a motion to approve the minutes from November 28,2018,with Mayor Moore seconding the motion,passing unanimously on a vote of 5-0. Mr. Owen made a motion to approve the minutes from December 12, 2018,with Mayor Moore seconding the motion,passing on a vote of 4-0-1 with Mr. Hawkins abstaining. 1iPage Claims: Mayor Moore made a motion to approve the TIF Claims in the amount of$635,709.01, with Mr. Vissing seconding the motion,passing unanimously on a vote of 5-0. Mayor Moore made a motion to approve the Redevelopment Claims in the amount of$12,428.86,with Mr. Vissing seconding the motion,passing unanimously on a vote of 5-0. Review of Financial Information: Ms. Metcalf provided a TIF and Redevelopment Operating Account Balance Report. JTL Ongoing Proiects Update: Jorge Lanz provided status on JTL projects: Veterans Parkway Phase 2— • Paving operations on Veteran's are complete to switch traffic to the north lanes. Temporary striping for traffic shift currently being installed. Sidewalk is being installed along Veteran's. • Construction will continue through the winter and be completed around mid-summer 2019. Gateway Development— • Ninth Street—Demolition of the house at 909 Ohio is complete. • Indiana Avenue—Surface asphalt placed in milling areas and around manhole rims. • Spring Street—Sidewalk installation complete,excluding The Estopinal property. • Coordinating utility pole relocation with AT&T. Light pole foundations and fixtures installed. Mast arms and signal heads installed,wiring installation underway. • Final Surface not to be installed until 2019. N. 10"'Street Streetscape&Development Coordination— • Project Complete • Signal synchronization has been completed by the contractor and is now in the hands of the City for adjustments when required. Gottbrath Way at Bridgepointe Commons,Phase 1 — • Duke lighting installation complete. Gottbrath Way at Bridgepointe Commons,Phase 2— • Construction underway. Erosion control installed. Tree clearing complete. Sanitary sewer materials on-site and installation to begin soon. Utica Pike Sidewalk Extension— • Construction underway, awaiting Duke utility relocation, which is to occur on 2/7/19, tentatively. 2IPage JTL Ongoing Projects Update cont'd: Utica-Sellersburg Road/SR 62 Intersection Improvements— • City condemnation proceedings underway. Water Tower Road Improvements: • JTL presented a change order to add a force main extension, approx. 715', from the east side of SR 62 to connect to the sanitary sewer being installed as part of this project. Cristiani has submitted at price of$149,283.00, which has been approved by the Sanitary Sewer Board to reimburse Redevelopment for this cost. • Sewer Board has also approved reimbursement to Redevelopment for the cost associated with increasing the sanitary pipe size from 8" to 15" to accommodate the force main connection. The cost provided by Cristiani for this increase is$16,454.00. The 15"sewer size was included in the original bid,so this cost will be deducted from the amount the developers will be require to reimburse to the City. • Work will be completed by boring under the roadway,no traffic disruption is anticipated. Mayor Moore made a motion to approve Change Order#2 for the Force Main Extension, in the amount of $149,283.00,to be reimbursed by the Sanitary Sewer Board,with Mr.Owen seconding the motion,passing unanimously on a vote of 5-0. Jeffersonville Gateway Drainage Improvements Project: • JTL presented a proposed agreement for the design of the environmental improvements which include underground detention basin and a neighborhood park. Mayor Moore made a motion to approve the Professional Engineering Services Agreement with JTL for design of drainage, road and park improvements for the Jeffersonville Gateway, not to exceed $295,000, with Mr. Owen seconding the motion,passing unanimously on a vote of 5-0. United Consulting Project Update: Mark Berry provided status on the 10th Street Widening project. Planned items through the end of December include: • Continue storm sewer installation. • Underground work will continue through winter. • Video Inspection of Storm Sewer has been completed. • Unnecessary traffic barrels have been removed to create more distinctive driving lanes. 3IPagc BUSINESS Gateway Title Commitment Resolutions Les Merkley explained that the title company's real estate title examination located 8 issues which can be remedied by affidavit, however to execute these affidavits, a Resolution must be approved. Mr. Merkley added that Waypoint closing will be on December 20,2018, in Chicago. Resolution 2018-R-9 — A Resolution clarifying Declaratory Resolution of the Jeffersonville Redevelopment Commission establishing the Gateway Redevelopment Area. Resolution states that the Resolution adopted on November 1,2000,does not include the real estate in question. Mr.Vissing made a motion to approve Resolution 2018-R-9,with Mr.Owen seconding the motion,passing unanimously on a vote of 5-0. Resolution 2018-R-10—A Resolution clarifying Resolution No 2004-R-3. Resolution states that the real estate in question is not encumbered by Resolution No 2004-R-3. Mr. Vissing made a motion to approve Resolution 2018-R-10, with Mr. Owen seconding the motion, passing unanimously on a vote of 5-0. Resolution 2018-R-11 —A Resolution clarifying Resolution No 2016-R-11A.Resolution states that the real estate in question is not encumbered by Resolution No 2016-R-11A. Mr. Vissing made a motion to approve Resolution 2018-R-11, with Mr. Owen seconding the motion, passing unanimously on a vote of 5-0. Resolution 2018-R-12—A Resolution clarifying subject property of lease between Jeffersonville Redevelopment Authority and the Jeffersonville Redevelopment Commission dated September 6, 2016. The Resolution clarifies that the real estate that is the subject matter of the lease is not part of the real estate in question. Mr. Vissing made a motion to approve Resolution 2018-R-12, with Mr. Owen seconding the motion, passing unanimously on a vote of 5-0. Resolution 2018-R-13 — A Resolution clarifying subject property of agreement between Jeffersonville Redevelopment Commission,the Common Council of the City of Jeffersonville and the Board of School Trustees for Greater Clark County School Corporation. The Resolution clarifies that the real estate in question is not encumbered by the agreement. Mr. Vissing made a motion to approve Resolution 2018-R-13, with Mr. Owen seconding the motion, passing unanimously on a vote of 5-0. Resolution 2018-R-14—A Resolution Authorizing Commission President to Execute Affidavit of Ownership. The Resolution authorizes Mr. Snelling to execute affidavits to clear title issues. Mr. Vissing made a motion to approve Resolution 2018-R-14, with Mr. Owen seconding the motion, passing unanimously on a vote of 5-0. 4I Pa C Gateway Title Commitment Resolutions(cont'd) Resolution 2018-R-15—A Resolution Authorizing Commission President to Execute Affidavit of Ownership. The Resolution authorizes Mr. Snelling to execute an affidavit acknowledging no knowledge or notice of any party exercising any rights of claim of interest in the Consolidated Rail Corporation easement. Mr. Vissing made a motion to approve Resolution 2018-R-15, with Mr. Owen seconding the motion, passing unanimously on a vote of 5-0. Resolution 2018-R-16—A Resolution Authorizing Commission President to Execute Affidavit of Ownership. The Resolution authorizes Mr. Snelling to execute an affidavit acknowledging no knowledge or notice of any party exercising any rights of claim of interest in the Paul Michael Campbell affidavit. Mr. Vissing made a motion to approve Resolution 2018-R-16, with Mr. Owen seconding the motion, passing unanimously on a vote of 5-0. Buxton Agreement Dennis Maher with Buxton Company made a presentation regarding a contract to assist the City in locating retailers to open locations in Jeffersonville. Buxton uses consumer analytics to research how people live their lives. They research, evaluate the area, profile residents to match retailers and restaurants to our market. Then Buxton helps with marketing and retention of those retailers. Buxton has retailers that they have worked with in the past, so they already know their needs, but will also assist with other retailers looking into the area. Mayor Moore asked when we would see results of the research. Mr. Maher stated that results are within 60 business days of implementation. Mayor Moore made a motion to approve the one year contract with Buxton in the amount of$50,000,with the option for 2 additional years at $50,000 each, with Mr. Owen seconding the motion, passing unanimously on a vote of 5-0. Mayor Moore made a motion to approve the LSMx addendum with Buxton for access to LSMx software subscription at no additional charge, with Mr. Hawkins seconding the motion, passing unanimously on a vote of 5-0. Doster Construction/Waypoint Walcott Project Rob Waiz reported that Doster Construction, contractor for_Waypoint has requested use of the empty lots (old Ray Parella's and Nelson's Garage) to use as construction storage throughout project. Mr. Snelling asked that the lot be kept as neat as possible. Mayor Moore made a motion to approve use of old Ray Parella and Nelson's Garage sites, pending agreement drafted by Mr. Merkley, for storage during construction, with Mr. Hawkins seconding the motion,passing unanimously on a vote of 5-0. 5IPagc EXECUTIVE DIRECTOR REPORT No Comments BOARD COMMENTS Mayor Mike Moore reminded Commissioner's that the groundbreaking for Chapel Lake Park is December 20,2018. Jack Vissing is glad to serve on the Commission and looks forward to next year. He questioned why the asphalt at Walnut and Chestnut was cut so soon after installation. Matt Owen—No Comments Scott Hawkins—is excited about Buxton,especially in regards to"mid-town"section of 10th Street. Monty Snelling wished everyone a Merry Christmas! ADJOURNMENT Mr.Owen made a motion to adjourn at 5:52 PM,with Mr.Vissing seconding the motion. `. Monty Snelling, esid=.- Submitted By: Cindy Seifert 6IPage