HomeMy WebLinkAboutSSB JANUARY 3, 2019 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF JANUARY 3, 2019
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, January 3, 2019 at 3:00 P.M in the City Hall Mayor's Conference
Room. Board Member Orem called the meeting to order at 3:02 P.M. Board Members
present are Bill Saegesser and Dale Orem. Mayor Mike Moore is absent. Also present
are Utility Director Len Ashack, Board Attorney Mike Gillenwater, Utility Billing Office
Manager Elisha Gibson, Controller Heather Metcalf, Utility Communications & Operations
Coordinator Rick Lovan, City Engineer Andy Crouch, Jorge Lanz and Josh Hillman
representing Jacobi, Toombs, and Lanz, Adam Dickey representing HMB Engineers, and
Secretary Barbara Hollis.
Board Member Saegesser made the motion to approve the agenda with the
addition of contracts for the Board Attorney and Board Secretary, second by Board
Member Orem, passing on a vote of 2-0.
The minutes of the December 20, 2018 meeting were presented for approval.
Board Member Saegesser made the motion to approve the minutes as presented, second
by Board Member Orem, passing on a vote of 2-0.
CONTROLLER'S REPORT
Controller Metcalf presented the claim list dated January 3, 2019 in the amount of
$915,827.19. It was noted that $80000/of the total is for debt and transfers. Board
Member Saegesser, made the motion to approve the claim list as presented, second by
Board Member Orem, passing on a vote of 2-0.
Manager Gibson presented the Adjustment Certificate dated December 28, 2018
in the amount of $-129,277.14 Sewage, $-29.59 Drainage. Board Member Saegesser,
noting that $115,418.17 was due to an Indiana American Water import error, made the
motion to approve the Certificate as presented, second by Board Member Orem, passing
on a vote of 2-0.
OLD BUSINESS - No Old Business this meeting.
January 3, 2019 Page 2
NEW BUSINESS
Donna King had requested to be placed on the agenda, however she was not
present.
The 2019 Board Attorney (Michael Gillenwater) and Board Secretary (Barbara
Hollis) contracts were presented. Both contracts are the same for 2019 as for 2018,
except for the dates. Board Member Saegesser made the motion to approve both
contracts as presented, second by Board Member Orem, passing on a vote of 2-0.
ENGINEERING REPORTS
Josh Hillman presented and reviewed Jacobi, Toombs & Lanz, Inc., Jeffersonville
Sanitary Sewer Projects Status Report, January 3, 2019. The Gottbrath Parkway Sewer
Connection project is on hold until a bond is issued. Jorge Lanz explained the LTCP -
CSO Interceptor PER will be on the next report.
DEPARTMENT REPORT
Director Ashack has provided the Consent Decree Semi-Annual Report #18 on
CD. The report has been forwarded to the Chicago EPA Office. Director Ashack has
also provided a copy of the December 12, 2018 Compliance Evaluation Inspection
Response Letter that was sent to IDEM to the attention of Mr. Kevin Stark. The December
Flow Reports were provided as well as the Annual Flow reports for each facility. These
were discussed. The end of year Budget/Expense report is also in the packet.
Director Ashack informed the Board that it has come to his attention that a manhole
behind the River Ridge offices has been raised. This work has been done privately and
without acquiring permits. He presented and explained pictures taken of the raised
manhole, noting the fill is poor. The City does have the rights to the old system at River
Ridge. It is necessary to find out who owns the property and send them a letter from the
Board Attorney. Director Ashack said something does have to be done as this is
unacceptable.
ATTORNEY COMMENTS - No Comments this meeting.
BOARD MEMBER COMMENTS
Board Member Orem noted two Board members will not be able to attend the next
scheduled meeting. It was agreed to hold the second meeting of January on January 24,
2019.
January 3, 2019 Page 3
There being no further business to come before the Board, Board Member
Saegesser made , e motion to adjourn at 3:26 P.M., second by Board Member Orem,
passing on a vot: •f 2-0. Thz. next meeting is scheduled for Fes', 2019.
a/?uary
Mike Moore, Mayor
Dale Orem, Board Member
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Bill Saegesser, Both ember
ATTEST:
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Barbara Hollis, Secretary