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HomeMy WebLinkAboutPA DECEMBER 17, 2018 Jeffersonville Parks Authority Monday, December 17th, 2018 The Jeffersonville Parks Authority Met in a Session in the Mayor's Conference Room, City Hall, Jeffersonville, IN on December 17th, 2018. Members Present: Bill Burns, Mark Munzer(late arrival), Josh Kornberg, Scot Haire, Ron Ellis, and Ralph Scales. Also Present: Parks Director Paul Northam Asst Director Amber Ridings and Attorney Les Merkley. Adding 1A for Chad from Planning and Zoning for Water Conservation and removing number 3 Security Contracts. Approval of Agenda Member Kornberg made a MOTION to approve the amended agenda for the December 17th 2018 Parks Authority meeting, the motion was seconded by Member Haire. The Motion PASSED on a vote of 5-0. Approval of Minutes Member Kornberg made a MOTION to approve the minutes from the November 26th, 2018 Parks Authority meeting, the motion was seconded by Member Scales. The Motion PASSED on a vote of 5-0. Old Business- Chad Reischl-Water Conservation- Planning and Zoning has been working with Paul and Amber to get off a black list for Water Conservation. In the 70's Jeffersonville was granted land that was then sold in the 90'. When they visited in the 2000's we were then blacklisted when they found out that we sold the land. So far what we need to do is subdivide the property that the Ken Ellis building is on so that we can use it as outdoor space and then get an assessment of the value of the land and then get assessments on the 20 parcels of land that were sold so that we can replace that amount with existing land that we have. It is going to cost us around $30,000.00 for the assessments and everything involved to get us off of the blacklist. Les Merkley asked why that value would be today's value and not the value of the property when it was sold? Chad stated that it would not include the value of any structures or houses but it would be today's value of the property per the DNR. Member Ellis stated that he disagreed and was against the sale when it happened as it took away property that could be used by the community. Les Merkley stated that he thought we needed to have a face to face with the DNR office in Indianapolis and see what could be done. Director Northam agreed. Burns- Chapel Lake Update- There is a ground breaking on December 20th, 2018 and we are a little short on this project and we would need to take $200,000.00 from the surplus funds we have. Director Northam stated that he spoke with Heather Metcalf and we would be okay balance wise doing so. Les Merkley stated that the transfer would have to go through council and have to be done in 2019. Member Kornberg made a MOTION to approve the transfer of$200,000.00 to the Chapel Lake project, the motion was seconded by Member Munzer. The motion PASSED on a vote of 6-0. Burns- Fieldhouse Update- We are in a holding pattern waiting on the transformer platform and updated drawings so that we can get the bids out. We have now also moved the eating area out of the Fieldhouse and are now just using the carpeted area as an assembly area. There are also variances that will need to be signed off by planning and zoning. Member Kornberg made a MOTION to approve Presidnet Burns to sign for the variances with Planning and Zoning next week, the motion was seconded by Member Munzer. The motion PASSED on a vote of 6-0. New Business- Simpson- Riverstage Contracts-The Savori contract is the same as last year for Thunder with a 20%fee and the use of Coke products. Endless Summer Band for $3800.00 Member Kornberg made a MOTION to approve the Savori and Endless Summer Band contracts, the motion was seconded by Member Ellis. The motion PASSED on a vote of 6-0. Northam- 5 Sapling Invoice- We have been working with 5 Saplings who is an arborist, we've had some problems with some of our trees and this is an invoice for them to come in and do some of the work. President Burns asked if the price was for one treatment or two? Director Northam didn't know so the invoice was tabled until the number of treatments was clarified. Northam- Maintenance Fence Purchase- There were three request for quotes sent out but only two replied. Cardinal Fence for $6111.00 and Raatz Fence for$6150.00, we would like to go with Cardinal Fence for$6111.00 Member Munzer made a MOTION to approve the contract for Cardinal Fence for $6111.00, the motion was seconded by Member Kornberg. The motion PASSED on a vote of 6-0. Director's Report- Sara Simpson-We have decided to hold off on the new schedule until next year so that we don't have empty nights. This will allow us to still be able to book the Louisville Crashers and then next year we will coordinate with neighboring cities and see if we can work together to fill the nights. Tim McCoy- I would like to start talking about getting a mower with bag so that we don't have to go back when we are done mowing and do the leaves this will significantly save us time going forward. Olivia Mann- We have a chili cook-off coming and of course Bingo. Director Northam— I have talked to Heather Metcalf in Finance and I really want to see about using some of the money from the surplus to do the signs which will be around $90,000.00 and to also use around $30,000.00 for the Water Conservation Conversion if it is needed. Duffy's dredging is complete the silt is drying out and we are wait for it to dry and we will spread it out. The little league lodge had some mold so we hired someone to come out and take care of that. And last is the meeting list for next year the next is Monday January 28th Reports and Comments- None Parks Authority Attorney Comments- None Parks Authority Comments- Public Comments- None Member Owen made a motion to ADJOURN at 5:40pm , PASSING on a vote of 6-0. APPROVED: Bill Burns, Parks Board President Respectfully Submitted By: Heather Pennington