HomeMy WebLinkAboutSSW DECEMBER 20, 2018 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF DECEMBER 20, 2018
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, December 20, 2018 at 3:00 P.M in the City Hall Mayor's Conference
Room. Mayor Moore called the meeting to order at 3:00 P.M. Board Members present
are Mike Moore, Bill Saegesser and Dale Orem. Also present are Utility Director Len
Ashack, Board Attorney Mike Gillenwater, Utility Billing Office Manager Elisha Gibson,
Controller Heather Metcalf, Utility Communications & Operations Coordinator Rick Lovan,
Stormwater Coordinator Kevin Feder, Jorge Lanz and Josh Hillman representing Jacobi,
Toombs, and Lanz, Mary Austin and Lenin Kasthuri representing Lochmueller Group,
Adam Dickey representing HMB Engineers, John Herriford representing Strand, and
Secretary Barbara Hollis.
Board Member Saegesser made the motion to approve the agenda, second by
Board Member Orem, passing on a vote of 3-0.
The minutes of the December 6, 2018 meeting were presented for approval. Board
Member Saegesser, made the motion to approve the minutes as presented, second by
Board Member Orem, passing on a vote of 3-0.
CONTROLLER'S REPORT
Controller Metcalf presented the claim list dated December 20, 2018 in the amount
of $6,308,753.93, noting $5.8 million of the total represents debt payments. Board
Member Saegesser, made the motion to approve the claim list as presented, second by
Board Member Orem, passing on a vote of 3-0.
Manager Gibson presented the Adjustment Certificate dated December 17, 2018
in the amount of$-33,509.61 Sewage, $-812.15 Drainage. Board Member Saegesser did
mention he wife is included in the adjustments. Board Member Orem made the motion
to approve the Certificate as presented, second by Board Member Saegesser, passing
on a vote of 3-0.
OLD BUSINESS
Director Ashack presented the proposed 2019 Department Budget explaining the
only changes made since submitting have to do with incentive pay. Board Member
Saegesser made the motion to approve the budget as submitted, second by Board
Member Orem, passing on a vote of 3-0.
December 20, 2018 Page 2
NEW BUSINESS
Kevin Feder, on behalf of the Drainage Board, presented Lochmueller Group -
Agreement For The Provision Of Limited Professional Services (2019 On-Call MS4
Services) for approval. Board Member Orem made the motion to approve the Agreement
as presented, second by Board Member Saegesser, passing on a vote of 3-0.
Director Ashack presented and explained the Candy Lane Termination of
Easement. Following discussion, Board Member Orem made the motion to approve the
release of the easement, second by Board Member Saegesser, passing on a vote of 3-
0.
Josh Hillman presented and explained Change Order- Extra Work Agreement No.
1, Crums Lane #2 Pump Station Replacement, Dave O'Mara Contractors. This is the
close-out change order for a reduction of $26,675. Board Member Saegesser made the
motion to authorize Mayor Moore to sign the Change Order, second by Board Member
Orem, passing on a vote of 3-0.
ENGINEERING REPORTS - No reports this meeting.
DEPARTMENT REPORT
Director Ashack informed the Board the response to the November 15, 2018 EPA
questions went out December 18, 2018. Attorney Gillenwater noted Region V Regional
Counsel Terence Branigan was copied.
A copy of the IDEM Inspection Summary Letter for the North Water Reclamation
Facility, dated December 17, 2018 is included in the packet. Director Ashack reviewed
the two issues. The signature issues will be solved by using his name. He does have
issues with the way they count SSO's. Director Ashack will respond.
Director Ashack reviewed the proposed Waypoint Residential Development
connections. He has a problem with the storm water and the manhole. Jorge Lanz
questioned the connection to the interceptor. There is a concern about rainwater entering
the combined sewer on Mulberry Street..
Director Ashack said the 10th Street Lift Station Beautification Project is complete
and it is beautiful.
Director Ashack provided the November 2018 WWTP Loadings and CSO Volumes
Report as well as the November 2018 Monthly Operations Report on CD.
ATTORNEY COMMENTS - No comments this meeting.
December 20, 2018 Sewer Board Minutes Page 3
BOARD MEMBER COMMENTS - No comments this meeting.
There being no further business to come before the Board, Board Member Orem
made the motion to adjourn at 3:14 P.M., second by Board Member Saegesser, passing
on a vote of 3-0. The next meeting is scheduled for January 3, 2019.
Mike Moore, Mayor
Dale Orem, Board Member
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Bill Saegesser, :.a • Member
ATTEST:
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Barbara Hollis, Secretary