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Home My WebLink AboutRD NOVEMBER 28,2018 JEFFERSONVILLE REDEVELOPMENT COMMISSION REGULAR MEETING MINUTES NOVEMBER 28,2018 The Jeffersonville Redevelopment Commission held a Regular Meeting on November 28, 2018, that was called to order at 5:04 PM in the Mayor's Conference Room, located at 500 Quartermaster Court, Jeffersonville, Indiana. Board Members present: Monty Snelling, Mayor Mike Moore,Jack Vissing, Matt Owen and Scott Hawkins Board Members absent: GCCS Board Representative Milton Clayton Staff Members present: Redevelopment Commission Attorney Les Merkley,City Controller and Redevelopment Treasurer Heather Metcalf,Assistant City Controller Yvonne Dowd,Redevelopment Director Rob Waiz, Grant Administrator DeLynn Rutherford, City Engineer Andy Crouch, Redevelopment Administrative Assistant Theresa Treadway,and CMMS Administrator/Secretary Cindy Seifert Guests present: Jorge Lanz with Jacobi, Toombs & Lanz, Mark Berry with United Consulting, Tina DeBose, Reverend Stacy DeBose-Dyson, Gerry McDonough, Mike Hutt,and Richard Eklund CALL TO ORDER Mr. Snelling called the meeting to order at 5:04 PM. APPROVAL OF AGENDA Mayor Moore made a motion to approve the agenda, with the removal two discussions: Gateway Project and Amended Fire Museum Lease, with Mr. Owen seconding the motion, passing unanimously on a vote of 5-0. CONSENT REPORTS Minutes: Mr. Owen made a motion to approve the minutes from October 31, 2018, with a revision changing the opening of the meeting from Mr. Snelling to Mr.Vissing,with Mr.Hawkins seconding the motion,passing unanimously on a vote of 4-0-1, with Mr. Snelling abstaining. Claims: Mayor Moore made a motion to approve the TIF Claims in the amount of$567,825.56, with Mr. Owen seconding the motion,passing unanimously on a vote of 5-0. Mayor Moore made a motion to approve the Redevelopment Claims in the amount of$15,649.64,with Mr. Owen seconding the motion,passing unanimously on a vote of 5-0. Mrs. Metcalf explained the need for a contract with Umbaugh for Post Issuance Maintenance. Currently all TIF bond information is stored in a 3-ring binder. This maintenance contract will allow that information to be housed electronically. Mayor Moore made a motion to approve the contract with Umbaugh,with Mr.Owen seconding the motion, passing unanimously on a vote of 5-0. Review of Financial Information: Ms. Metcalf provided a TIF and Redevelopment Operating Account Balance Report. JTL Ongoing Projects Update: Jorge Lanz provided status on JTL projects: Veterans Parkway Phase 2— • Paving on Veteran's is underway • Duke has installed new utility poles along Holmans Lane and are in the process of moving electrical wires. AT&T,Spectrum,Zayo/Windstream and Crown Castle must move their wires for the old poles to be removed. • Contractor preparing to submit a request for additional compensation due to utility relocation delays. Contractor has commented that they have calculated a 50% reduction in work performed to date due to utility delays. Gateway Development— • Ninth Street — Curb and Gutter, Base and Intermediate Installed except in area of existing house. Demolition of the house to occur once utilities have been retired, asbestos has already been removed. • Indiana Avenue—Curb and Gutter, Base and Intermediate Asphalt Installed. • Spring Street—Sidewalk installation complete,excluding The Estopinal property. • Coordinating utility pole relocation with AT&T. N. 10th Street Streetscape&Development Coordination— • Duke Lighting Installation complete. • Few punch list items remain. Two fence sections to be removed. JTL Ongoing Projects Update(cont'd): Gottbrath Way at Bridgepointe Commons, Phase 1 — • Duke lighting installation nearing completion. Gottbrath Way at Bridgepointe Commons, Phase 2— • Construction underway. Erosion control measures being installed and tree clearing underway. Utica Pike Sidewalk Extension— • Construction underway,awaiting Duke utility relocation. Utica-Sellersburg Road/SR 62 Intersection Improvements— • City condemnation proceedings underway. Mr. Hawkins asked about the pavement issues at Utica Sellersburg Road and Hwy 62. He expressed that this probably should be remedied now,rather than wait for the Water Tower Road project to be completed first. Mr. Crouch advised that Street Commissioner Clark Miles has requested the current city asphalt contractor, MAC Construction to make a repair to hold over until the road improvement project. Water Tower Road Improvements: • Construction underway. Erosion control measures being installed and tree clearing underway. United Consulting Project Update: Mark Berry provided status on the 10`h Street Widening project. Planned items through the end of December include: • Continue storm sewer installation and concrete pipe crossings. • Place line striping as weather allows. Mayor Moore asked what the plan was through January and February 2019. He added that he would like to see all unnecessary barricades removed through the winter. Mr. Berry advised that it is their goal to remove unnecessary barricades and have the rock covered areas converted to pavement before winter. Mr.Vissing stated that there is equipment on his lot at 1638 10`h Street. The equipment storage has caused some damage to the landscape. Mr. Berry advised that he will pass on to the contractor and the issue will be corrected. Mr. Berry added that there is an O'Mara crew that does the construction, and a crew that is dedicated to the finishing work of cleanup,which includes landscaping. BUSINESS The Depot DeLynn Rutherford presented a request for signage for the entrance to The Depot site. This is not an addition to the project,just moving the signage up in the timeline of the project,to attract usage and begin marketing. Mr. Lanz questioned whether the signage would be in the path of the CSO Interceptor. Mrs. Rutherford advised it would not. Mayor Moore made a motion to approve$34,908 for entrance signage by Construction Consulting Services LLC,with Mr. Hawkins seconding the motion, passing unanimously on a vote of 5-0. Ivy Tech Mike Moore advised that he had been working with Dr.Travis Haire at Ivy Tech on a partnership agreement to allow a scholarship program for graduates of Jeffersonville High School. The agreement requires a $750,000 contribution over 5 years from Redevelopment or $150,000 per year. Graduates will still be required to complete the FASFA application, have a high school 2.0 GPA and maintain a 2.5 GPA at Ivy Tech. Mr. Hawkins added that this is a program that has been successful in Kalamazoo, Michigan. Mr. Merkley advised that a Resolution must be adopted and a Partnership Agreement ratified. Mr. Merkley added that I.C. 36-7-25-7 allows for the Commission to spend no more than 15%of TIF proceeds annually to a program that provides education,work training,etc. Mayor Moore made a motion to approve Resolution 2018-R-7, Resolution approving and ratifying Partnership Agreement between the Commission and Ivy Tech Community College and adopting findings pursuant to I.C. 36-7-25-7, with Mr. Vissing seconding the motion, passing unanimously on a vote of 4.0- 1 with Mr. Snelling abstaining. EXECUTIVE DIRECTOR REPORT No Comments BOARD COMMENTS Mayor Mike Moore added that during a press conference at Ivy Tech Jack Vissing applauds Mike Moore and Travis Haire for the scholarship program! Matt Owen questioned when the traffic lights at North 10t Street will be synchronized. Mr. Lanz advised that he is unsure of the answer. Mr. Owen gave Kudos! to the Mayor and Dr. Haire at Ivy Tech on the scholarship program"Jeffersonville's Promise". Scott Hawkins also added his gratitude for the scholarship program and added that upon knowing about the program, he was looking at students in his classes and recognized that some of those students will undoubtedly benefit from this program. BOARD COMMENTS cont'd Monty Snelling asked two questions: 1. Why aren't the lights along North 10th Street brighter? Mr. Crouch advised that he had the same question when he was originally told that the lights were working. He stated that it didn't look like the lights were on. Mr.Crouch added that the light illuminates down,not out. If you look at the sidewalk, it is fully illuminated. 2. When will the lights be turned on within the 10th Street widening project area? Mr. Crouch advised that everything is complete on the contractor's end,we are waiting for Duke Energy to provide service to the lights. Next Meeting: December 19 at 5:00 PM. ADJOURNMENT Mayor Moore made a motion to adjourn at 5:38 PM,with Mr. Owen seconding the motion. •.Monty Snelling, C esiden Submitted By: Ci dy Seifert