HomeMy WebLinkAboutSSW DECEMBER 6,2018 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF DECEMBER 6, 2018
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, December 6, 2018 at 3:00 P.M in the City Hall Mayor's Conference
Room. Mayor Moore called the meeting to order at 3:00 P.M. Board Members present
are Mike Moore, Bill Saegesser and Dale Orem. Also present are Sewer Board Attorney
Michael Gillenwater, Utility Director Len Ashack, Utility Billing Office Manager Elisha
Gibson, City Controller Heather Metcalf, Utility Communications and Operations
Coordinator Rick Lovan, City Engineer Andy Crouch, Jorge Lanz and Josh Hillman
representing Jacobi, Toombs, and Lanz, Mary Austin representing Lochmueller Group,
Derk Renschler and Chad McCormick with LD&D and Secretary Cindy Seifert.
Board Member Orem made the motion to approve the revised agenda as
presented second by Board Member Seagesser passing on a vote of 3-0.
The minutes of the November 13, 2018 meeting were presented for approval.
Board Member Seagesser made the motion to approve the minutes as presented, second
by Board Member Orem passing on a vote of 3-0.
CONTROLLER'S REPORT
Controller Metcalf presented the claim list in the amount of $1,448,740.00, and
advised that $800,000 of those funds were for debt service and $167,000 were to
reimburse Redevelopment. Board Member Orem made the motion to approve the claim
list for a total of $1,448,740.00 and to hold the check to Redevelopment pending
discussions, second by Board Member Seagesser passing on a vote of 3-0.
Manager Dale presented the Adjustment Certificate in the amount of $-77,147.69
Sewage and$-3,733.27 Drainage, adding that 85% of the adjustments are for the water
meters. Board Member Seagesser made the motion to approve the Certificate as
presented, second by Board Member Orem, passing on a vote of 3-0.
OLD BUSINESS
None
Sewer Board Minutes 12.6.18
NEW BUSINESS
Proposed Financial Advisory and Accounting Service: Controller Metcalf advised
that currently bond documentation is stored in a 3-Ring binder. She would like to enter
into a contract with Umbaugh for Post Issuance Maintenance. There would be a one-time fee
for computerized storage of Bond data.
Board Member Seagesser made the motion to approve the contract with
Umbaugh, second by Board Member Orem, passing on a vote of 3-0.
Gottbrath Parkway Force Main Extension: Josh Hillman presented a Change
Order from Cristiani for the Force Main Extension to Water Tower Road in the amount of
$149,283. During the discussions regarding this sewer extension, it was suggested to
increase the pipe size from 8" to 15" to accommodate the increased flow. The cost of this
pipe size difference is $16,454, which would be paid out of capacity fees.
Board Member Orem made the motion to approve Change Order in the amount of
$149,283, as well as $16,454 for increase in sewer capacity, second by Board Member
Seagesser, passing on a vote of 3-0.
Draft 2019 Wastewater Department Budget: Director Ashack sent out a draft of the
budget:
2017 Budget $17,216,397
2018 Budget $17,599,133
2018 Actual spending $19,680,807
2019 Proposed $19,081,581
Difference 1,482,470
Director Ashack will bring a new budget after Board Member review.
Mr. Saegesser advised that what jumps out to him are the healthcare costs. Mrs.
Metcalf advised that the budgeted amount for 2019 are the actual amounts paid in 2018.
ENGINEERING REPORTS
JTL Report—
Utica #1 P.S. Replacement & Force Main to Lentzier Creek — Design Underway. DNR
Construction in a Floodway Permit submitted.
S.R. 62/Gottbrath Parkway Sewer Connection — Plans completed. Dan Cristiani provided
price to perform the work.
Falcon Crest Force Main Relocation — JTL and Jeffersonville Wastewater staff met with
River Ridge Development Authority to discuss easement needs, coordination continues.
Sewer Board Minutes 12.6.18
DEPARTMENT REPORT
Director Ashack provided a status report on the following:
a. Response to November 15, 2018 EPA Questions will be finalized tomorrow.
b. 10th Street Lift Station Beautification Project— Director Ashack advised that sod
should be in by the end of next week. Planting of small items will be completed.
Benches will be installed soon. So far $51,527.61 has been spent on the
project. Mayor Moore asked that once the project is complete, he would like to
get a photo with the department at the park.
c. November 2018 VVV TP Flows were provided. Also, IDEM has notified the City
that the nitrogen limit will be added to the permit in the future.
ATTORNEY COMMENTS
None
BOARD MEMBER COMMENTS
No Comments
There being no further business to come before the Board, Board Member Orem
made the motion to adjourn at 3:21 P.M., second by Board Member Seagesser, passing
on a vote of 3-0. he next meeting is scheduled for December 20, 2018.
Mike Moore, Mayor
Dale Orem, Board Member
NMJ�Uti�.�
Bill Saegesser, rd Member
ATTEST:
Cindy Seifert, Secretary