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HomeMy WebLinkAboutPA NOVEMBER 26, 2018 Jeffersonville Parks Authority Monday, November 26th, 2018 The Jeffersonville Parks Authority Met in a Session in the Mayor's Conference Room, City Hall, Jeffersonville, IN on November 26th, 2018. Members Present: Bill Burns, Mark Munzer, Tracy Ames, Matt Owen, Ron Ellis, Larry Jordan(late) and Ralph Scales. Also Present: Parks Director Paul Northam and Attorney Les Merkley. Approval of Agenda Member Owen made a MOTION to approve the amended agenda for the November 26th, 2018 Parks Authority meeting, the motion was seconded by member Kornberg. The Motion PASSED on a vote of 7-0. Approval of Minutes Member Owen made a MOTION to approve the minutes from the October 22nd, 2018 Parks Authority meeting, the motion was seconded by member Kornberg. The Motion PASSED on a vote of 7-0. Old Business- Burns- Fieldhouse Update-This should be the last change order for$3164.90, we needed to do a new floor in the hallway to the new back door and the new back door. That makes our total $541,370.27. Member Kornberg made a MOTION to approve the change order for$3164.90, the motion was seconded by Member Munzer, The motion PASSED on a vote of 7-0. Burns-Vissing Park Update- Eco tech visited the last week and will return to do the work in one to three weeks. They will also contact the neighbors prior to the start of the work. Burns- Master Plan Discussion- We talked about working on the master plan but didn't make a date so I wanted see who was interested and start planning. Members Jordan, Scales, Munzer and President Burns will be on the committee. New Business- Northam- Dude Solutions Invoice- Len Ashack reached out last year to help update and organize maintenance issues. Parks, Waste Water and Street Department will split the bill, our portion is $6141.25. Member Munzer made a MOTION to approve the contract to Dude Solutions for $6141.25, the motion was seconded by Member Kornberg. The motion PASSED on a vote of 8-0. Northam-2019 Pool Purchases- We have several things that we need for the pool this coming year, we have money in the improvement line but it will take almost all of the line. We need umbrellas, most of ours were damaged in a storm. The three companies were Spear for $24,953.52, Recreonics for $72907.50 and Pool Web for$59242.20. We went with Spear for $24,953.52. Next is a no fault safety flooring for next to the slide, our three quotes were from Spear $31,290.00, Life Floor didn't respond and Recreation Unlimited $23257.93. We went with Recreation Unlimited for $23257.93. Then the lifeguard chairs from Spear $9403.42, Lifeguard Store $9755 and EB Aquatics is $7839. We went with EB Aquatics for$7839. Last is fencing for Hartlage Fencing$5943 for chain and $8977 for Ornamental; Raatz $5800 for chain and $8650 for Ornamental and Metro Fencing for $4622 for chain, $10159 for rope and $8193 for Ornamental. We went with Metro Fencing for$10159. Member Owen made a MOTION to approve these four items totaling$66208.00, the motion was seconded by Member Kornberg. The motion PASSED on a vote of 8-0. We want to change the hours of the pool to Monday to Thursday and Saturday 11-6pm, Friday 11-8pm and Sunday 11-6pm. Member Kornberg asked if there was money in the budget to cover the extra hours and Director Northam stated they could find the money. Member Owen asked there would be problems finding staff and Olivia Mann stated that she didn't think there would be. Member Kornberg made a MOTION to approve the new hours, the motion was seconded by Member Owen. The motion PASSED on a vote of 8-0. At the Ken Ellis Center was also would like to get new chairs and tables from Sam's Club $4981.26, Event Stable $5438.50 and Lifetime $7653.79. We would like to go with Sam's Club for$4981.26. Member Munzer asked if we had asked for a quantity discount, Olivia stated that she hadn't but would call back and find out. Member Owen make a MOTION to approve an order not to exceed $5000.00, the motion was seconded by Member Kornberg. The motion PASSED on a vote of 8-0. Northam- Pro-Media Contract- Dan Williamson and Morgan Cook were present to the new contract for 2019. The contract is very close to last year, the modifications are under video production we are going from 12 to 6 because we were scrambling for topics. We are going to leave room for 3-2 minute shorts for us to use throughout the year. We are also recommending that in 2019 we allocate photography money for more pictures at events and a website upgrade and management for the Jeff Parks website. We want to bring a tourist feeling to the parks page and make the visitor excited to come and visit Jeffersonville and our events. The new mobile website will scale to your phone unlike the current website which is cut off by your phone. The new contact is for a new monthly total of$5750.00. Member Owen made a MOTION to approve the ProMedia contract for the amount not to exceed $5750.00 a month, the motion was seconded by Member Munzer. The motion PASSED on a vote of 8-0. Northam-2019 K4 Contract- The only difference to the price is $40.00 for a total of$107315.00 if paid by March 31st of 2019. Member Owen made a MOTION to approve the contract with the date change of 2018 to 2019 on the contract, the motion was seconded by Member Munzer. The motion PASSED on a vote of 8-0. Northam- HamHead Contract- We approved the 2018, 2019 and 2020 contract amounts last year so I don't know if we need to do anything this year. Les Merkley agreed that with an approved contract nothing more needed to happen to pay the invoice. Director's Report- Poole- Paul was discussing the Dude Solution and I wanted to show you all a month of work orders for my department. Of the seven pages there are mostly done by three employees. The new program shows what is in progress, a new request and completed. As well as where and what needs to be done, when the job is completed comments can be added. This program allows us to track what we do and pull reports that we can use to see who and what equipment we use. So at the end of the year it will help us to see where money was spent and were we might need it next year. Simpson- We just had Light up Jeff and we lucked out two years in a row with fantastic weather. We are doing a new thing this year with Santa in the Park were kids and come and take pictures and we'll have hot chocolate and cookies. The Riverstage schedule I would like to change things up a bit as it's been the same for the last ten years that I've been here. I would like to change the Summer Concert series to the first Saturday of the month and Twilight Cinema to Fridays in June, July and August. This will leave a couple of Saturdays a month free so we have talked to Redev to see if we could do something in the NoCo area for the bands that bring smaller crowds. Romans-The fall softball league has ended and we are finished with softball until May of 2019. Youth football ended at the end of October, we will be meeting next month to discuss the upcoming season. Tuesday basketball ends tomorrow night for this session and have a couple more weeks of our Thursday night league. The 49 and over league just stated and we have the most teams we've ever had. Mann-We took 32 seniors to the track and it went great. We had our Thanksgiving dinner and had about 80 people attend. In the coming weeks we have our Christmas party and ornament exchange as well as Big Wig Bingo by Lisa Gill and the Mayor. Member Munzer asked if we had considered charging a fee for bingo. Director Northam stated that maybe we could charge a dollar per person for bingo without making people stop coming. Northam- They started dredging at Duffy's today and I'm working on employee evaluation and pay adjustments this week. Reports and Cornments- Parks Authority Attorney Comments-None Parks Authority Comments-Burns-Are we working on pricing for the signs still? Northam-Yes, we are wanted to get a total number for the 30 parks and then take that to the sign maker to get a total. Light Up Jeff looked great and I just wanted to say that Bruce Deark stopped me and said that they would love to help make next year even bigger. Public Comments-None Member Owen made a motion to ADJOURN at 6:51pm , PASSING on a vote of 8-0. APPROVED: Bill Burns, Parks Board President Respectfully Submitted By: F Heather Pennington