HomeMy WebLinkAboutSSW NOVEMBER 15, 2018 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF NOVEMBER 15, 2018
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, November 15, 2018 at 3:00 P.M in the City Hall Mayor's Conference
Room. Board Member Orem called the meeting to order at 3:04 P.M. Board Members
present are Dale Orem and Bill Saegesser. Mayor Mike Moore is absent. Also present
are Utility Director Len Ashack, Board Attorney Mike Gillenwater, Controller Heather
Metcalf, Utility Billing Office Manager Elisha Gibson, Utility Communication and Operation
Coordinator Rick Lovan, Jorge Lanz and Josh Hillman representing Jacobi, Toombs and
Lanz, John Herriford representing Strand, Mary Austin representing Lochmueller Group,
and Secretary Barbara Hollis.
Board Member Saegesser made the motion to approve the agenda, second by
Board Member Orem, passing on a vote of 2-0.
The minutes of the November 1, 2018 meeting were presented for approval. Board
Member Saegesser, made the motion to approve the minutes, second by Board Member
Orem, passing on a vote of 2-0.
CONTROLLER'S REPORT
Controller Metcalf presented the claim list dated November 15, 2018 in the amount
of $719,643.23. It was noted that insurance payments represent $200,000 of the total.
Board Member Saegesser made the motion to approve the claim list as presented,
second by Board Member Orem, passing on a vote of 2-0.
Manager Gibson, presented the Adjustment Certificate dated November 13, 2018
in the amount of $-40,702.81 Sewage, $-376.04 Drainage and $247.80 Refund. Board
Member Saegesser, made the motion to approve the Certificate as presented, second by
Board Member Orem, passing on a vote of 2-0.
OLD BUSINESS
Mary Austin presented the Downtown V V TP Aeration Blowers Improvements
Project Bid Recommendation Letter from Lochmueller Group. The recommendation is to
award the contract to Mitchell & Stark with Mandatory Alt. 1A, for $1,336,100.00. Board
Member Saegesser voiced concern with the difference between the engineer's estimate
and the bids. Mary Austin said the low bid is 10% above the estimate and the bidders
are busy. She reviewed the trends for recent project bids. Board Member Saegesser
said the 10% of the potential millions of dollars in projects is a concern. Board Member
Saegesser then made the motion to issue the award to Mitchell & Stark as recommended,
second by Board Member Orem, passing on a vote of 2-0.
November 15, 2018 Sewer Board Minutes
Page 2
NEW BUSINESS
Kevin Taft appeared before the Board on behalf of J. T. Development, LLC with a
request for capacity for 105 residential lots known as Williams Crossing. Board Member
Saegesser made the motion to approve the capacity request, second by Board Member
Orem, passing on a vote of 2-0.
Jennifer Caummisar-Kern appeared before the Board to request capacity for 104
- 2 bedroom apartments with washer hookups located on Old Salem Road in Utica.
Director Ashack noted the capacity is available. Board Member Saegesser made the
motion to approve the request as presented, second by Board Member Orem, passing
on a vote of 2-0.
ENGINEERING REPORTS - No Reports this meeting.
DEPARTMENT REPORT
Director Ashack reported the 10th Street Lift Station Beautification Project is
turning out nice, with the sidewalk getting done for$6,000. The total cost will be less than
the estimated $50,000. The October 2018 Operating Report is provided on CD. The
CSO Overflow Report and Treatment Plant Organic Loadings Report are included in the
packet.
ATTORNEY COMMENTS - No comments this meeting.
BOARD MEMBER COMMENTS - No comments this meeting.
There eing no further business to come before the Board, Board Member
Saegesser de the otion to adjourn at 3:16 P.M., second by Board Member Orem,
passing on ote of 2 I. The next regular meeting is scheduled for December 6, 2018.
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Mike More, Mayor
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Dale Orem, Board Member
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Bill Saegesser, E., Board Member
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B. •ara ollis, Secretary
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