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HomeMy WebLinkAboutRDC OCTOBER 31, 2018 JEFFERSONVILLE REDEVELOPMENT COMMISSION REGULAR MEETING MINUTES OCTOBER 31,2018 The Jeffersonville Redevelopment Commission held a Regular Meeting on October 31, 2018, that was called to order at 2:59 PM in the Mayor's Conference Room, located at 500 Quartermaster Court, Jeffersonville,Indiana. Board Members present: Mayor Mike Moore,Jack Vissing,Matt Owen and Scott Hawkins Board Members absent: Monty Snelling and GCCS Board Representative Milton Clayton Staff Members present: Redevelopment Commission Attorney Les Merkley,City Controller and Redevelopment Treasurer Heather Metcalf,Assistant City Controller Yvonne Dowd,Redevelopment Director Rob Waiz, Grant Administrator DeLynn Rutherford, City Engineer Andy Crouch, Redevelopment Administrative Assistant Theresa Treadway and CMMS Administrator/Secretary Cindy Seifert Guests present: Jorge Lanz with Jacobi,Toombs&Lanz, Bob Stein and Mark Berry with United Consulting, Mike Hutt and Richard Eklund CALL TO ORDER Mr.Vissing called the meeting to order at 2:59 PM. APPROVAL OF AGENDA Mr. Owen made a motion to approve the agenda, with the addition of an Amendment to the Hogan Group Development Agreement, with Mr. Hawkins seconding the motion,passing unanimously on a vote of 4-0. CONSENT REPORTS Minutes: Mr.Owen made a motion to approve the minutes from September 26, 2018, with Mayor Moore seconding the motion,passing unanimously on a vote of 4-0. Claims: Mayor Moore made a motion to approve the TIF Claims in the amount of$1,262,885.97 with Mr. Owen seconding the motion,passing unanimously on a vote of 4-0. Mayor Moore made a motion to approve the Redevelopment Claims in the amount of$34,371.05,with Mr. Owen seconding the motion,passing unanimously on a vote of 4-0. Review of Financial Information: Ms. Metcalf provided a TIF and Redevelopment Operating Account Balance Report. JTL Ongoing Projects Update: Jorge Lanz provided status on JTL projects: Veterans Parkway Phase 2— • Duke relocation underway. Duke completed relocation along Veterans, now working on Holmans. Duke crews pulled off project to assist in hurricane relief efforts, but are now back. • Utility poles and pedestal removed from north side of Veterans Parkway. Contractor installing curb and gutter and preparing for paving operations. • Contractor may submit a request for additional compensation due to utility relocation delays. Gateway Development— • Construction Underway. Ninth Street — Curb and Gutter, Base and Intermediate Installed except in area of existing house. • Indiana Avenue — Curb and Gutter, Base and Intermediate Asphalt Installed. Sidewalk installation began week of 10/22. Spring Street—Sidewalk installation began week of 10/22. Coordinating utility pole relocation with AT&T. Indiana/Spring Connector Road—Base and Intermediate Asphalt, Sidewalk Installed. Traffic Signal—Expected to start back up the week of 10/29. • House at 819 Ohio needs to be demolished before the end of the year. The purchase price agreed to was$80,000.00,and the tenant has vacated the property. • Due to the delays with the Developer,the final paving will not be completed at this time. The cost of the final asphalt coat will be removed from the contract with Louisville Paving.In 2019 the paving will be added to the City's paving contract and the funds will be paid out of this project. Mayor Moore made a motion to approve the purchase of the property at 819 Ohio Avenue for $80,000, with Mr. Owen seconding. Mrs. Metcalf questioned if the claim should be paid before the next meeting. Mayor Moore amended the motion to add that the claim be paid before the next meeting, in the amount of $80,000,with Mr.Owen seconding the amended motion,passing unanimously on a vote of 4-0. • In order to demolish this house at 819 Ohio Avenue,an asbestos inspection must be completed. Should the inspection show no asbestos, demolition should cost$15,000. If there is asbestos, remediation should cost around $25,000. JTL is asking for up to $30,000 to cover the entire cost of demotion/remediation. Mayor Moore made a motion to approve the demolition in an amount not to exceed $30,000, for the demolition of 8019 Ohio Avenue,with Mr.Hawkins seconding the motion,passing unanimously on a vote of 4-0. N. 10th Street Streetscape&Development Coordination— • Duke Lighting Installation Nearing Completion. • Few punch list items remain. Two fence sections to be removed. • JTL and Mrs. Rutherford have submitted the documentation necessary to keep the $1M Community Crossings Grant JTL Ongoing Projects Update(cont'd): Gottbrath Way at Bridgepointe Commons,Phase 1 — • Duke beginning lighting installation. Gottbrath Way at Bridgepointe Commons, Phase 2— • Awarded to Excel. Bonds and Insurance Certificate Received. Pre-Construction Meeting held 10/24. Notice to Proceed Issued. Utica Pike Sidewalk Extension— • Construction underway,with completion expected 11/20/18,subject to unsuitable weather. • Reimbursable Agreement Signed and Duke given Notice to Proceed for Relocation of Pole/Guy Anchors in Conflict. Utica-Sellersburg Road/SR 62 Intersection Improvements— • INDOT permit approved. • Revised offers have been made. Cunningham's accepted, Ashburn/Wells rejected. Condemnation report prepared. Mayor Moore made a motion to begin condemnation proceedings on Ashburn/Wells property and also confirming the offer with Cunningham's, with Mr. Hawkins seconding the motion, passing unanimously on a vote of 4-0. Water Tower Road Improvements: • Notice to Proceed has been issued. Contract completion date is June 30,2019. United Consulting Project Update: Mark Berry provided status on the 10th Street Widening project. Planned items through the end of November include: • Completing 10th Street from Penn Street to the RR tracks. • Continue storm sewer installation from Plant Road to Reeds Lane. • Begin widening of 10th Street north of the RR tracks. BUSINESS AIM—Implementation of HEA 1242 Les Merkley advised that the State Legislation amended the Redevelopment statute adding that Commissions must provide information to other governmental bodies that serve the area, namely the County and the School Corporation. Mr. Waiz suggests that we complete this at the November meeting, providing the GCCS Board and the County with the TIF summary in a presentation. Mission Serves Mayor Moore advised that Tony Goudiari (sp?) and the Mission Serves Organization contacted him for a philanthropic project. The organization partners with schools and the City Code Enforcement to choose 10 homes to bring to code. Students would volunteer to obtain service hours, while the homes get needed repairs. Mayor Moore made a motion to approve$10,000 to Mission Serves,with Mr.Owen seconding the motion, passing unanimously on a vote of 4-0. Renovation—Parking Lot at 6"'& Kentucky Andy Crouch advised that he requested four quotes and obtained two for renovations which will include: sidewalk, curbs, light removal & new lighting, drainage, landscape, pavement and striping of 35 parking spots. The quotes were in the amounts of$133,700 and$146,600. Mayor Moore made a motion to award the contract to Dave O'Mara in the amount of$133,700,for parking lot improvements, with Mr. Hawkins seconding the motion,passing unanimously on a vote of 4-0. Hogan Group- Development Agreement 4th Amendment Les Merkley advised that the original Development Agreement stated that the closings on the Gateway properties would happen simultaneously. Hogan is requesting an amendment to bifurcate project area, creating a"Northern Parcels" and a"Southern Parcels"group, using the RR tracks as the separator. The original purchase price was$1.2M,the bifurcated purchase price will be$800,000 for the Northern Parcels and$400,000 for the Southern Parcels. Mayor Moore made a motion to approve the 4th Amendment to the Development Agreement with The Hogan Group,with Mr. Hawkins seconding the motion,passing unanimously on a vote of 4-0. EXECUTIVE DIRECTOR REPORT No Comments BOARD COMMENTS Scott Hawkins had two comments: 1. Residents are receiving Notices regarding blasting at Water Tower Road blasting,he requested a layout to provide to those residents to show what is planned. Mr. Lanz will provide. 2. New Chapel Sidewalks concern him as to the rocks installed and the height of the wall before to get to New Chapel Church. Mr. Crouch advised that a waterline was misidentified, which left an area that needed an amended plan. Mr. Crouch advised that the immediate correction was to use the rocks rather than concrete. Mr.Hawkins suggested that the rock will not remain where it was placed, he feels that it will most likely be thrown into the roadway. Mr. Crouch advised that the rock could easily be replaced with concrete. Mayor Mike Moore commented that the Utica Pike sidewalks look great! He also advised the Commission that the Wastewater Department is upgrading the corner next to the 10t Street Lift Station,creating a park- like setting and installing a 10'Blue Spruce to decorate for the holidays. This idea came from the renderings of the Gateway Project. Matt Owen–No Comments Jack Vissing asked about a recent closure of Utica Pike and the current status of the JeffBoat property. Mayor Moore advised that Duke had closed Utica Pike. He also advised that JeffBoat have up to two years to remove the equipment from the property, so don't expect to see new business there soon. ADJOURNMENT May. Moore made a motion to adjourn at 3:38 PM,with Mr. Owen seconding the motion. —moon rf, Jack Viss ng, Vi e President Submitt.. By: Cindy Seifert