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HomeMy WebLinkAboutRC SEPTEMBER 26, 2018 JEFFERSONVILLE REDEVELOPMENT COMMISSION REGULAR MEETING MINUTES SEPTEMBER 26,2018 The Jeffersonville Redevelopment Commission held a Regular Meeting on September 26, 2018, that was called to order at 5:02 PM in the Mayor's Conference Room, located at 500 Quartermaster Court, Jeffersonville, Indiana. Board Members present: Monty Snelling, Mayor Mike Moore, Jack Vissing, Matt Owen and Scott Hawkins Board Members absent: GCCS Board Representative Milton Clayton Staff Members present: Redevelopment Commission Attorney Les Merkley, City Controller and Redevelopment Treasurer Heather Metcalf, Redevelopment Director Rob Waiz, Grant Administrator DeLynn Rutherford, Redevelopment Administrative Assistant Theresa Treadway and CMMS Administrator/Secretary Cindy Seifert Guests present: Jorge Lanz with Jacobi, Toombs & Lanz, Bob Stein and Mark Berry with United Consulting, Mike Hutt and Richard Eklund CALL TO ORDER Mr. Snelling called the meeting to order at 5:02 PM. APPROVAL OF AGENDA Mr. Owen made a motion to approve the agenda, with Mr. Hawkins seconding the motion, passing unanimously on a vote of 5-0. CONSENT REPORTS Minutes: Mr. Vissing made a motion to approve the minutes from August 29, 2018, with Mayor Moore seconding the motion, passing unanimously on a vote of 5-0. Claims: Mayor Moore made a motion to approve the TIF Claims in the amount of$484,306.44, with Mr. Vissing seconding the motion, passing unanimously on a vote of 5-0. Mr. Vissing made a motion to approve the Redevelopment Claims in the amount of $12,660.13, with Mayor Moore seconding the motion, passing unanimously on a vote of 5-0. Review of Financial Information: Ms. Metcalf provided a TIF and Redevelopment Operating Account Balance Report. JTL Ongoing Projects Update: Jorge Lanz provided status on JTL projects: Veterans Parkway Phase 2— • Duke relocation is underway. Relocation along Veterans Parkway is complete. Crews were pulled off to assist in South Carolina due to the hurricane, they estimate 3 weeks before they return to work on Holmans Lane. Gateway Development— • 9th Street—Roadway up to subgrade except for where existing structures conflict. Curb& gutters poured. • 9th& Spring—traffic signal work and island construction in progress. • Indiana Avenue — Roadway up to subgrade. Curb & gutter poured between 9th & 10th with remainder to be poured by 9/23. • Spring Street — Traffic signal installation is underway, contractor working on conduit, wiring and foundations. Paving expected to start in October. • Contractor submitted revised ditch clearing price of$11,118.91 due to a different piece of equipment required. Also submitted pricing for erosion control related to the ditch clearing in the amount to of $4,550.92. these amounts will be billed under the contingency allowance N. 10th Street Streetscape &Development Coordination— • Contractor currently working on fence removal and punch list. Proposed completion date is September 28, 2018. • There was damage to the conduit, which originally passed inspection, however, there is no determination who caused the damage. JTL is requesting $15,000 to replace the damaged conduit. Mayor Moore made a motion to approve an amount not to exceed $15,000, with Mr. Vissing seconding the motion,passing unanimously on a vote of 5-0. Gottbrath Way at Bridgepointe Commons, Phase 1 — • Duke Energy has been given notice to proceed for lighting installation. Gottbrath Way at Bridgepointe Commons, Phase 2— • Bids received September 19, 2018. Excel Excavating was low bidder at $1,999,482, Engineer's Estimate was $2.2M. JTL requests awarding the contract to Excel and the approval of JTL's Supplemental Agreement for Construction Administration and Inspection. Mayor Moore made a motion to award the bid to Excel Excavating in the amount of$1,999,482.00, with Mr. Hawkins seconding the motion, passing unanimously on a vote of 5-0. Mr. Vissing made a motion to approve the Supplemental Agreement for Construction Administration and Inspection to JTL, with Mr. Owen seconding the motion, passing unanimously on a vote of 5-0. JTL Ongoing Projects Update(cont'd): Utica Pike Sidewalk Extension— • Construction underway, with completion expected 11/20/18, subject to unsuitable weather. Utica-Sellersburg Road/SR 62 Intersection Improvements— • JTL has submitted the INDOT permit application. • Revised offers have been made regarding easements. Water Tower Road Improvements— • Developer Reimbursement Agreement finalized. Initial Developer payments received. • Project awarded to Dan Cristiani, who is providing the required bonds and insurance certificate to Notice to Proceed can be issued. Pre-Construction meeting held on September 20, 2018. • Change Order No 1 for approval to delete items not in original project scope, which results in a contract reduction of$142,006.50. Mayor Moore made a motion to approve Change Order No. 1 with Mr. Owen seconding the motion, passing unanimously on a vote of 5-0. United Consulting Project Update: Mark Berry provided status on the 10`h Street Widening project: • Planned items through the end of October include pouring approaches at the railroad; Place intermediate asphalt layer from Main Street to the railroad; Continue pouring driveways and sidewalks; Install lighting foundations, poles and luminaries; Place sod from Nachand Lane to the railroad; Continue storm water structures between Sharon Drive and Plank; and prepare Penn Street to the railroad for surface asphalt. • Mayor Moore requested a date in which the School District would have the fence removed. He asked that Mr. Berry contact him with an answer prior to next month's meeting. • Mr. Hawkins asked about the manholes on 10th between Main and Penn. He advised that the second manhole cover is in a sizeable dip in the street. Mr. Berry advised he would investigate and added that the asphalt is not the final coat. BUSINESS Ms. Rutherford advised that responses from the RFP for the Brownfield Grant have been received and she is recommending that BCA be awarded the contract. Mayor Moore made a motion to approve the BCA Contract contingent on Mr. Merkley's review and approval,with Mr. Hawkins seconding the motion, passing unanimously on a vote of 5-0. EXECUTIVE DIRECTOR REPORT No Comments BOARD COMMENTS Mayor Mike Moore spoke about the beauty of the Carriage House at the Howard Steamboat Museum. He advised that the rezoning was unanimously approved for the Gateway project. He also thanked the Commissioners for all the projects throughout the City, citing that there have been projects in the east, north,west and south portions of the City. Jack Vissing asked if the City has heard anything regarding a new owner of the JeffBoat property. Mayor Moore advised there is nothing to report at this time. Matt Owen-No Comments Scott Hawkins-No Comments Monty Snelling asked if anyone new about the Red Yeti being sold and what would happen to the loan they obtained through Redevelopment. Mr. Merkley advised that the loan could continue as long as the property is still in business as a restaurant, but advised that the term expires on October 10`h. Mayor Moore advised that he had known about the sale. Next Meeting will be held at 3:00 on October 31,2018 ADJOURNMENT k or Moore made a motion to adjourn at 5:29 PM,with Mr. Owen seconding the motion. R . 111."411 g, President Jac- ;5S)."5 Vic, prrs;de,4 Sub itted By: Cindy Seifert