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Home My WebLink AboutRC AUGUST 29, 2018 JEFFERSONVILLE REDEVELOPMENT COMMISSION REGULAR MEETING MINUTES AUGUST 29,2018 The Jeffersonville Redevelopment Commission held a Regular Meeting on August 29,2018,that was called to order at 5:00 PM in the Mayor's Conference Room, located at 500 Quartermaster Court,Jeffersonville, Indiana. Board Members present: Monty Snelling,Mayor Mike Moore,Jack Vissing,Matt Owen and Scott Hawkins Board Members absent: GCCS Board Representative Milton Clayton Staff Members present: Redevelopment Commission Attorney Les Merkley,City Controller and Redevelopment Treasurer Heather Metcalf, Redevelopment Director Rob Waiz,Grant Administrator DeLynn Rutherford, Redevelopment Administrative Assistant Theresa Treadway, Assistant Police Chief M. Scott McVoy and CMMS Administrator/Secretary Cindy Seifert Guests present: Jorge Lanz and Josh Darby with Jacobi, Toombs & Lanz, Bob Stein and Mark Berry with United Consulting,Justin Phelps,Mike Leonard and Hunter Jacobs with Hogan Real Estate,Paul Wheatley,David Schuler,Mike Hutt and Richard Eklund CALL TO ORDER Mr.Snelling called the meeting to order at 5:00 PM. APPROVAL'OF AGENDA Mr. Vissing made a motion to approve the agenda, with Mr. Owen seconding the motion, passing unanimously on a vote of 5-0. CONSENT REPORTS Minutes: Mr. Vissing made a motion to approve the minutes from July 25, 2018, with Mr. Owen seconding the motion,passing unanimously on a vote of 5-0. Claims: Mayor Moore made a motion to approve the TIF Claims in the amount of$1,591,785.77,with Mr.Vissing seconding the motion,passing unanimously on a vote of 5-0. Mayor Moore made a motion to approve the Redevelopment Claims in the amount of$44,022.05,with Mr. Hawkins seconding the motion,passing unanimously on a vote of 5-0. Mr.Vissing made a motion to approve the Tourism Bond Claims in the amount of$111,976.15,with Mayor Moore seconding the motion,passing unanimously on a vote of 5-0. Review of Financial Information: Ms. Metcalf provided a project balance report and TIF and Redevelopment Operating Account Balance Report. JTL Ongoing Projects Update: Jorge Lanz provided status on JTL projects: Veterans Parkway Phase 2— • Duke relocation is underway.Relocation along Veterans Parkway is almost complete,once completed and energized,Duke will move to lines on Holmans Lane. • AT&T is going to perform the relocation of their Fiber Optic Line at their expense. Gateway Development— • Construction is underway. Storm pipes have been installed on Indiana Avenue. Traffic signal and new poles have been installed. • JTL's Traffic Signal Designer is continuing to work on the advance railroad warning devices. • Tenant Relocation Agent Services contract needs approval in the amount of$100,000, which covers the cost of services at$3,000 per unit. • In addition,JTL requests a Relocation Budget in the amount of$225,000 be approved. Mayor Moore made a motion to approve the Supplemental Agreement to include Tenant Relocation Agent Services, which will increase the budget by $100,000, with Mr. Owen seconding the motion, passing unanimously on a vote of 5-0. Mayor Moore made a motion to approve a Relocation Budget of$225,000, with Mr.Owen seconding the motion,passing unanimously on a vote of 5-0. N. 10th Street Streetscape&Development Coordination— • Josh Darby provided an update on this project. Noting that construction is complete. Final walk-through was held on August 3,2018. There is a punch list of items to be completed by the end of September. • Final Quantity Adjustment Change Order was presented in a contract reduction of $171,668.19. • Mayor Moore made a motion to approve Final Change Order in a contract reduction of $171,668.19.with Mr.Owen seconding the motion,passing unanimously on a vote of 5-0. Gottbrath Way at Bridgepointe Commons.Phase 1 — • JTL has coordinated transfer of ownership of the signal from the City to INDOT. • Project is complete,except for the lighting to be completed by Duke Energy. /1•1\ /"\ JTL Ongoing Projects Update(cont'd): Gottbrath Way at Bridgepointe Commons,Phase 2— • Proposed bid schedule: Advertise for Bids 8/31/18, Pre-Bid Meeting 9/11/18 and Open Bids on 9/18/18. Mayor Moore made a motion to approve the proposed bid schedule,with Mr.Vissing seconding the motion, passing unanimously on a vote of 5-0. Utica Pike Sidewalk Extension— • All easements have been acquired. • Pump House Demolition Agreement has been executed. • Construction underway,with completion expected 11/20/18. Herb Lewis Road Improvements— • Construction Complete Utica-Sellersburg Road/SR 62 Intersection Improvements— • JTL has submitted the INDOT permit application. • Revised offers have been made regarding easements. /0'1 • Proposed Construction is to begin in the summer of 2019, after the completion of Water Tower Road,as to allow for traffic diversion during construction. • This is a potential Community Crossing Grant funding project. Water Tower Road Improvements— • Dan Cristiani was low bidder at$1,898,974. Mayor Moore made a motion to approve the contract be awarded to Dan Cristiani,subject to the execution of the Developer Reimbursement Agreement and receipt of Deposit, with Mr. Vissing seconding the motion,passing unanimously on a vote of 5-0. Mayor Moore made a motion to approve the Supplemental Agreement for Construction Administration and Inspection with JTL,with Mr.Owen seconding the motion,passing unanimously on a vote of 5-0. /"\ United Consulting Project Update: Mark Berry provided status on the 10`s Street Widening project: • Planned items through the end of September include pouring concrete approaches at the railroad; Place intermediate asphalt layer from Main Street to the railroad;Continue pouring driveways and sidewalks; Install lighting foundations, poles and luminaries; Place sod from Main Street to the railroad;and Begin storm water structures between the railroad and Springdale Drive. • Mr.Waiz asked about continuing the retaining wall to the convenient store at Main Street. • Mayor Moore asked about removal of the fence at the old Clark County Auto Auction property. Mr. Berry advised that GCCS is prepared for the fence removal, which will occur in the next 2 months. • Mr.Berry also advised that crews are still utilizing the time extension approved to keep the project on schedule. BUSINESS Police Squad Room Assistant Chief M. Scott McVoy opened three quotes for the addition of the"Safe Entry" area of Police Headquarters. Insulaguard's quote was in the amount of$12,925. Total Security Solutions quote was in the amount of$12,398. KM Stemler provided a quote in the amount of$30,493. /"� Mayor Moore made a motion to approve the work to be completed by Total Security Solutions,contingent on a review of the quote as compared to the RFP by Les Merkley,with Mr.Vissing seconding the motion, passing unanimously on a vote of 5-0. Gateway—The Hogan Justin Phelps advised that his group is working on a Development Plan with variances to be heard at Zoning Meeting on 8/30/18. Mr. Phelps advised that one hotel and four restaurants have committed to the site, with a national coffee user planned for the cornerstone. Masonic Temple Paul Wheatley provided at Letter of Intent from Denton Floyd for the former Masonic Temple site;request for tax abatement and request for Facade Grant.Denton Floyd will be relocating to this site as well as lease out offices in the building. Mr. Wheatley requested a$50,000 Facade Grant and a tax abatement of 50% over 10 years. The properties estimated employees and salaries would be 45 employees at total of $3,374,280. Mayor Moore made a motion to approve Resolution 2018-R-6,recommending to the Common Council a tax abatement for the Masonic Office Building LLC, with Mr. Vissing seconding the motion, passing unanimously on a vote of 5-0. Mayor Moore made a motion to approve a$20,000 Facade Grant,with Mr.Vissing seconding the motion, passing unanimously on a vote of 5-0. Mayor Moore advised that he wants the lot to remain public parking; the request for a crosswalk would need to be discussed with the City Engineer. Street Signs Delynn Rutherford presented a quote from Capital Streetscapes in the amount of$17,483.00,for 32 black poles and signs to complete the update in the historic area of downtown. Mayor Moore made a motion to approve the purchase of street poles and signs in the amount of$17,483.00, with Mr.Hawkins seconding the motion,passing unanimously on a vote of 5-0. EXECUTIVE DIRECTOR REPORT No Comments BOARD COMMENTS Mayor Mike Moore requested that Hogan Real Estate provide electronic version of landscaping plans in regard to the property owned by the Sanitary Sewer Board, He would like to present the design to the Board. Jack Vissing No Comments Matt Owen wished to confirm that the final change order for N. 10th Street project was a reduction. Mr. Lanz confirmed. Scott Hawkins No Comments Monty Snelling No Comments ADJOURNMENT Mr.Vissing made a motion to adjourn at 5:55 PM,with Mayor Moore seconding the motion. r, R.Monty Snelli ,President J Submitted By:Cindy Seifert 0"\