HomeMy WebLinkAboutSSB OCTOBER 4, 2018 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF OCTOBER 4, 2018
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, October 4, 2018 at 3:00 P.M in the City Hall Mayor's Conference
Room. Mayor Moore called the meeting to order at 3:00 P.M. Board Members present
are Mike Moore, Bill Saegesser and Dale Orem. Also present are Utility Director Len
Ashack, Board Attorney Mike Gillenwater, Utility Billing Office Manager Elisha Gibson,
City Accountant Lee Ann Meixell, Utility Communications & Operations Coordinator Rick
Lovan, Josh Hillman representing Jacobi, Toombs, and Lanz, Mary Austin representing
Lochmueller Group, and Secretary Barbara Hollis.
Board Member Orem made the motion to approve the agenda, second by Board
Member Saegesser, passing on a vote of 3-0.
The minutes of the September 20, 2018 meeting were presented for approval.
Board Member Saegesser, made the motion to approve the minutes as presented,
second by Board Member Orem, passing on a vote of 3-0.
CONTROLLER'S REPORT
Accountant Meixell presented the claim list dated October 4, 2018 in the amount
of$975,050.84. It was noted that $800,000 of the total is for debt and transfers. Board
Member Orem, made the motion to approve the claim list as presented, second by Board
Member Saegesser, passing on a vote of 3-0.
Manager Gibson presented the Adjustment Certificate dated October 1, 2018 in
the amount of$-104,369.73 Sewage, $-349.12 Drainage, and a refund of$895.42. About
$49,000 represents the adjustment for the Clark Memorial Hospital. Board Member
Saegesser made the motion to approve the Certificate as presented, second by Board
Member Orem, passing on a vote of 3-0.
OLD BUSINESS
Director Ashack and Mary Austin reviewed the following dates for the DWWTP
Blower Project: Public notices are scheduled for October 11 & 18, 2018, Pre-Bid Meeting
is scheduled for October 22, 2018 at 10 A.M. in the Lochmueller office, and Contract
Award scheduled for the November 1, 2018 at the regular Sanitary Sewer Board meeting.
NEW BUSINESS
No new business
October 4, 2018 Page 2
ENGINEERING REPORTS
Josh Hillman presented and reviewed Jacobi, Toombs & Lanz, Inc., Jeffersonville
Sanitary Sewer Projects Status Report, dated October 4, 2018. The location of the Utica
#1 P.S. Replacement & Force Main to Lentzier Creek location was discussed.
DEPARTMENT REPORT
Director Ashack has had meetings regarding a lift station and force main for
Bridgepointe Commons and Williams Crossing. Both are new projects. The meetings
went well. At this point the proposed theatre at Bridgepointe Crossing will use a grinder
pump until other projects in Bridgepointe Commons begin to develop. The proposed force
main from the Williams Crossing lift station will connect to the gravity sewer in Creekstone
Ridge on Limestone Trace. Mayor Moore fears repairs to the road will not be repaired to
the original standard. Following further discussion, Board Member Saegesser made the
motion to not allow the lines to go thru Creekstone Ridge, second by Board Member
Orem, passing on a vote of 3-0.
Regarding the DOJ/EPA, 4/20/2018 letter, Board Attorney Gillenwater said he
continues to attempt to make contact. There has been no response since the questions
were answered in the August conference call. All are frustrated. Director Ashack did
say he talked with Shelley Love regarding SRF funding and did receive a positive
response on the funding. The September 2018 CSO Flow reports along with other reports
are included in the packet. The detailed Budget/Expense report reflects all expenses but
did not include the claims that were approved at this meeting. Board Member Orem said
he is impressed with the reduced number of overflows versus the amount of rain. Director
Ashack reviewed the numbers commenting the effect on the Ohio River is negligible.
Director Ashack talked with Leigh Voss of IDEM regarding a complaint regarding Lentzier
Creek. She forwarded the email received from Scott Straight which said the Mayor told
him about diverting the flow from Lentzier Creek was possible. Mayor Moore stated that
he has not talked with Mr. Straight and said that he made no such statement. Director
Ashack read the email he received. Mary Austin said the treatment plant's discharge is
the least offensive problem that Lentzier Creek has.
ATTORNEY COMMENTS
Board Attorney Gillenwater informed the Board the Trans4Mationz case is closed.
BOARD MEMBER COMMENTS
Mayor Moore's advice is to "avoid negative people".
October 4, 2018 Sewer Board Minutes Page 3
There •ein; no further business to come before the Board, Board Member Orem
made the . ion t. adjourn ...t 3:25 P.M., second by Board Member Saegesser, passing
on a vote 0 c-0he next :eting is scheduled for October 18, 2018.
Mike Moore Mayor
Dale Orem, Board Member
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Bill S egesser, B3Member
ATTEST:
Bar•-ra ollis, Secretary