HomeMy WebLinkAboutSSW SEPTEMBER 6, 2018 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF SEPTEMBER 6, 2018
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, September 6, 2018 at 3:00 P.M in the City Hall Mayor's Conference
Room. Mayor Moore called the meeting to order at 3:00 P.M. Board Members present
are Mike Moore, Bill Saegesser and Dale Orem. Also present are Utility Director Len
Ashack, Board Attorney Mike Gillenwater, Utility Billing Office Manager Elisha Gibson,
Assistant Controller Yvonne Dowd, Utility Communications & Operations Coordinator
Rick Lovan, City Engineer Andy Crouch, City Councilperson Lisa Gill, Jorge Lanz and
Josh Hillman representing Jacobi, Toombs, and Lanz, Adam Dickey representing HMB,
John Herriford representing Strand, Johnathan Thomas representing HDR, and Secretary
Barbara Hollis.
Board Member Orem made the motion to approve the agenda, second by Board
Member Saegesser, passing on a vote of 3-0.
The minutes of the August 16, 2018 meeting were presented for approval. Board
Member Saegesser, made the motion to approve the minutes as presented, second by
Board Member Orem, passing on a vote of 3-0.
CONTROLLER'S REPORT
Assistant Controller Dowd presented the claim list dated September 6, 2018 in the
amount of $1,236,542.58. Board Member Saegesser, made the motion to approve the
claim list as presented, second by Board Member Orem, passing on a vote of 3-0.
Manager Gibson presented the Adjustment Certificate dated September 4, 2018
in the amount of$-29,530.56 Sewage, $-15,898.85 Drainage, and a refund of$64.85. It
was noted Manager Gibson and her office are doing a good job_ Board Member
Saegesser made the motion to approve the Certificate as presented, second by Board
Member Orem, passing on a vote of 3-0.
OLD BUSINESS - No Old Business
NEW BUSINESS
Following a meeting with Lochmueller, Director Ashack informed the Board the bid
package for the DWWTP Blower Project is ready and should go out by the first of October.
September 6, 2018
Page 2
ENGINEERING REPORTS
Josh Hillman presented and reviewed Jacobi, Toombs & Lanz, Inc., Jeffersonville
Sanitary Sewer Projects Status Report, dated September 6, 2018.
DEPARTMENT REPORT
Director Ashack presented pictures taken during the unexpected repair necessary
to the sewer line on Park Place at Division Street. This area is now back in operation.
He then updated the Board on other repairs. Regarding the DOJ/EPA, 4/20/2018 letter.
Director Ashack referred to a correspondence by email with Dave Tennis. He said he still
does not know what is going on. The conference call with DOJ/EPA/IDEM regarding the
number of households went well. They have everything they have asked for. Director
Ashack informed the Board the Washington DC attorney has passed away. He is unsure
of what will be done with the case. Director Ashack gives thanks to Manager Gibson and
her staff for the packet enclosure regarding the customer count. Mayor Moore asked for
a comparison of the number of new customer since 2012. Director Ashack said these
are good numbers and more accurate now than they have ever been. The August 2018
WWTP Flow reports are in the packet. There have been problems with the Walnut Street
meters so the August 2018 CSO Overflow report is not available. This will be provided
next time. The Budget/Expense report is included in the packet as well.
Jimmy Johns, developer of Williams Crossing, appeared before the Board,
regarding options available for a pumping station. Board Attorney Gillenwater said there
has been discussion regarding a regional pumping station. An option for cost sharing
was presented by Jimmy Johns explaining he is at a point in the development where a
decision has to be made. Director Ashack said there is a plan to spend $2.1 million for
Coopers Lane improvements. However, it is Director Ashack's recommendation that the
Developer build their own lift station. Board Member Saegesser agrees with Director
Ashack's recommendation. Board Member Orem also agrees with the recommendation.
ATTORNEY COMMENTS - No Comments
BOARD MEMBER COMMENTS
Mayor Moore said the City owns a piece of land at 10th and Spring St.. With the
new development in the area he would like to "dress it up". His suggestion would be
sidewalk, benches, and landscaping such as Blue Spruce to add to the fence. He
estimates the cost at $50,000. The Board agrees with this project.
September 6, 2018 Sewer Board Minutes Page 3
There being ► . further business to come before the Board, Board Member Orem made
the motion to djourn a, 3:23 P.M., second by Board Member Saegesser, passing on a
vote of 0. e next /.etln is scheduled for September 20, 2018.
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Mike MI ore, Mayor
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Dale Orem, Board Member
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Bill Saegesser, so. d Member
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Barbara Hollis, Secretary