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HomeMy WebLinkAboutAUGUST 20, 2018 COMMON COUNCIL OF THE CITY OF JEFFERSONVILLE, INDIANA AUGUST 20, 2018 The Common Council of the City of Jeffersonville, Indiana met in regular session in Room 101, 500 Quartermaster Court,Jeffersonville, Indiana at 7:02 pm, on Monday, August 20, 2018. Council President Gill along with City Clerk Conlin called the meeting to order at 7:02 pm. Mr. Bobby Campbell gave the Invocation and Council President Gill asked those in attendance to stand and recite the Pledge of Allegiance. ROLL CALL:The roll call was conducted and those present were: Councilperson White, Councilperson Zastawny, Councilperson Jahn, Councilperson Maples, Councilperson Hawkins, Council President Gill, Councilperson Owen, Councilperson Ellis, and Councilperson Samuel. MINUTES TO BE APPROVED: August 6, 2018 Regular Proceedings—There was one minor change, for National Night out the date was incorrect and Clerk Conlin has the corrected version. Councilperson Owen made a motion to APPROVE the Minutes from August 6, 2018 with Councilperson Maples seconding, PASSING on a vote, 9-0. APPROVAL OF THE AGENDA: Councilperson Samuel said he would like to add a Transfer for Public Arts before the Additional Appropriation so can that be 13a. Councilperson Owen made the motion to APPROVE the agenda with the addition of 13A Councilperson Hawkins seconding, PASSING on a vote, 9-0. CLAIMS TO BE APPROVED: Heather Metcalf City Controller presented the General Claims List. There is a hand carried claim for the Air Conditioner for Public Arts for Crane Heating and Air for$633. The new total is$974,002.29. Council President Gill said that on page 1 for the subscription and dues for the Mayors it is the wrong appropriation number. Also for the Smart Sheet software we have to change the GL number for that. On page 2 for the travel for Drug and Addiction, it had the wrong description. There wasn't enough room. On page 3 for the fire those names were changed. Reese Environmental is Y Safety Environmental. Controller Metcalf provided Clerk Conlin with the new docket prior to the meeting. Councilperson Hawkins made a motion to APPROVE the claims with the addition of the hand carried with Councilperson Zastawny seconding, PASSING on a vote, 9-0. Heather Metcalf City Controller presented the Parks Claims List in the amount of$157,575.65. Council President Gill said on page 1 under Maxwell we are changing the GL. Council President Gill asked if the agendas were added where needed for the Conference and Controller Metcalf stated they were. Council President Gill asked for the Conference and Hotel what she found out about the tax. Controller Metcalf said this is paying for half of the hotel and when they get there and provide the tax exempt form they will take the tax off so this is only paying for half. Council President asked for the names for the Gift Cards for the Ken Ellis building to be emailed to her. Controller Metcalf said she would do that but it might not be quick because they give those out for prizes over time but she will document who they go to. Councilperson Owen made a motion to APPROVE the parks claims with Councilperson Hawkins seconding, PASSING on a vote, 9-0. REPORT OF THE CLERK: Just a couple of things the new chairs should be in by the next meeting and the equipment has been ordered and the laptop has been configured. She is submitting the Clerk's salary policy and pay grades for approval. Councilperson Owen made a motion to APPROVE with Councilperson Jahn seconding, PASSING on a vote, 9-0. UNFINISHED BUSINESS: 1. Lisa Gill/ Larry Wilder—2018-OR-48 An Ordinance Establishing An Eighth Street Stormwater Separation Project Non-Reverting Fund —Council Attorney Larry Wilder presented 2018-OR-48. There have been no changes since the last reading and it was passed on the first and second reading the last meeting. Councilperson Zastawny made a motion to APPROVE 2018-OR-48 on the third and final reading with Councilperson Hawkins seconding, PASSING on a vote,9-0. 2. Lisa Gill/ Heather Metcalf—2018-OR-49 An Ordinance Transferring Certain Funds within the Same Department—City Controller Heather Metcalf presented 2018-OR-49. There have been no changes since the last meeting. Councilperson Zastawny made a motion to APPROVE 2018- OR-49 on the third and final reading with Councilperson Owen seconding, PASSING on a vote,9- 0. 3. Lisa Gill/Heather Metcalf—PUBLIC HEARING 2018-OR-50 An Ordinance of Additional Appropriation—City Controller Heather Metcalf presented 2018-OR-50. There was one change that was noted the last meeting, the last number changed to $1,000,000. Council President Gill opened the Public Hearing at 7:15 PM and as no members of the community came forward to speak for or against the matter the Public Hearing was closed. Councilperson Zastawny made a motion to APPROVE 2018-OR-50 on the third and final reading with Councilperson Samuel seconding, PASSING on a vote, 8-1 with Councilperson White voting against. NEW BUSINESS: 1. Lisa Gill/Vicki Conlin—2018-OR-51 An Ordinance Transferring Certain Funds within the Same Department Police Merit Commission—Clerk Conlin presented 2018-OR-51. She received the email expressing the need for this last week. This is for Police Merit Testing. Councilperson Samuel made the motion to APPROVE 2018-OR-51 on the first and second reading with Councilperson Owen seconding, PASSING on a vote, 9-0. 2. Lisa Gill/Anne Langley—2018-R-8 A Resolution Approving and Ratifying the Interlocal Agreement Between the City of Jeffersonville, Indiana, and the Town of Clarksville, Indiana and County Of Clark, Indiana—Anne Langley presented 2018-R-8. We apply for this every year and the Interlocal Agreement needs to be entered into the record. This is standard for our grant application. Councilperson Samuel asked what this will be going towards, it will be funding some new bicycles for the JPD for the bike patrol as well as a few other things. Councilperson Owen made a motion to APPROVE 2018-R-8 with Councilperson Maples seconding, PASSING on a vote,9-0. Councilperson Jahn made a motion to ACCEPT the Interlocal Agreement into the record with Councilperson Owen seconding, PASSING on a vote, 9-0. 3. Nathan Samuel/Heather Metcalf-2018-OR-52 An Ordinance Transferring Certain Funds within the Same Department—Councilperson Samuel presented 2018-OR-52. Later on tonight's agenda there is a request for an additional appropriation for the Public Arts Fund. After looking through the budget he discussed with Public Arts Administrator and felt a transfer could be completed instead. If this passes there will not be the need for the Additional Appropriation line item for Public Arts Fund. Councilperson Samuel made a motion to APPROVE 2018-OR-52 on the first and second reading with Councilperson Owen seconding, PASSING on a vote, 9-0. 4. Lisa Gill/Heather Metcalf-2018-OR-53 An Ordinance of Additional Appropriation ( PUBLIC HEARING SEPTEMBER 4, 2018)— City Controller Heather Metcalf presented 2018-OR-53. This will be reduced by$2500. Councilperson Samuel said he has looked at the fund balances and some of them still have pretty large balances that could be transferred for instance: under repairs and maintenance. Chief Hedrick was present and explained that some of the balances that remained are for things such as the- Fire TV,Training Contract, along with some other training classes. They are also scheduled to resurface the parking lots, paint, and replace the overhead doors this year. These expenses come at the end of the year. The investment fund had some extra money that they did already transferred. The over time over the years has escalated but this year we had 5 workplace injuries at once. Between FMLA, military leave, bereavement leave -all of those throw that into triggering overtime. Some of the people off will return in about 6 weeks and hopefully nobody else gets hurt. Chief Hedrick said there is a chance that they may not need the full amount of this and could look at lowering the request. Councilperson Ellis said one of the things he would rather see is that he would expend the things that are left in there and then come back before the Council after the budget is exhausted. Councilperson Zastawny said he understands this year is a bad year, but from 2016 we keep increasing. Chief Hedrick said it is contributed to a lot of things, our military leave has increase from 4 times from last year. We are hiring younger guys and are using more FMLA. As far as sick leave,that has actually went down. Council President Gill said one thing the Chief hasn't mentioned is he really has looked at all of the special events and staffs them accordingly. She noted that when Parks gets the sponsorships it effects our police and fire. Councilperson White aske if they have an increase in staffing would that help elevate that problem? Chief Hedrick said that it would. Councilperson Zastawny said the reality is no, because it will still go up when we are adding people. Chief Hedrick said they are increasing the staffing at the same time at that time so it was more of a wash. Next year they will have the extra people for a while until they get enough for the next apparatus then they won't have those extra people for covering the leaves. Councilperson Samuel said he understands all of that and he's never been against that paying the people. If there's money available, not all of those are done intentionally. If we frontload all of the overtime and then come the end of the year, and you see there's still money in the budget they will get to use it leisurely. This is just his stance and he is not questioning how they use the overtime at all. Councilperson White made a motion to APPROVE 2018-OR-53 on the first and second reading with Councilperson Maples seconding. A roll call was requested. Councilperson White—Yes Councilperson Zastawny—Yes Councilperson Jahn—Yes Councilperson Maples—Yes Councilperson Hawkins—Yes Councilperson Owen—Yes Councilperson Samuel—No Councilperson Ellis—No Council President Gill—Yes Final vote, PASSING on a vote, 7-2. DEPARTMENT HEAD REPORTS: Nothing at this time. REPORT OF THE COUNCIL ATTORNEY Council Attorney Larry Wilder presented the Fireworks Ordinance to the Council. Under the presented ordinance 10:30 PM is the cut off time except for July 4th and January 1st. The penalties are: first offense- not more than $250, second offense- not more than $500,third and subsequent- not more than $1000. Councilperson Jahn said after speaking with other Council she feels that 10:30 is too early and would like that changed to 11:00 PM. Council President Gill asked the Clerk's office if these fines were enforceable. Discussed that in order to give people an opportunity to pay without meeting with the City Attorney they needed to be concrete fines. Councilperson Zastawny suggested the fines would be for the first offense-$100, the second offense- $250, and third offense-$750. Council Attorney Wilder said he would make the changes and it will be voted on the next meeting and asked Clerk Conlin to place on the agenda. PUBLIC COMMENTS: Nothing at this time. COUNCIL COMMENTS: Councilperson White—Nothing at this time. Councilperson Zastawny- Nothing at this time. Councilperson Jahn—We are coming up on Labor Day Weekend, she hopes everyone has a good weekend. Councilperson Maples—Councilperson Maples said it is nice to see Bruce DeArk in the crowd and wished him well. Councilperson Hawkins—Before this meeting he was at Utica Elementary for the presentation of the New Chapel Lake Park. This is going to be a jewel of Jeffersonville. Hopefully before next winter some part of it will be open. In regards to the fireworks he would have liked to have seen the number of days reduced however there was not the support for that. Councilperson Owen—Nothing at this time. Councilperson Ellis—There is another park that needs addressing, when is the dredging at Duffy's going to be completed. These boats and jet skis are getting stuck. City Attorney Les Merkley said that they have put a request for quotes and have not received them back yet. Councilperson Samuel—Councilperson Samuel directed his time to Joe Hurt. Mr. Hurt invited the Council out to a program, they will get to go in in gear in to a trailer fire. If you complete the day you will get a personalized helmet. Council President Gill—Along with the Holiday Weekend, Steamboat Nights is approaching. Additionally State Board of Accounts is here doing their Audit. Not only are they auditing 2016 but additionally 2017. They are planning on being done by November and will send some people down to help expedite the process. They are currently utilizing the third floor conference room. The next Council Meeting will be September 4th due to the Holiday being on Monday. Additionally a Budget Workshop will be held August 29, 2018 at 6:00 PM ADJOURNMENT: Councilperson Owen made the motion to ADJOURN and the meeting adjourned at 7:59 P.M. APPROVED BY: Lisa Gill President rST: Vicki Conlin, Clerk