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Home My WebLink AboutJULY 25, 2018 JEFFERSONVILLE REDEVELOPMENT COMMISSION REGULAR MEETING MINUTES JULY 25,2018 The Jeffersonville Redevelopment Commission held a Regular Meeting on July 25, 2018,that was called to order at 5:00 PM in the Mayor's Conference Room, located at 500 Quartermaster Court,Jeffersonville, Indiana. Board Members present: Monty Snelling,Mayor Mike Moore,Jack Vissing,Matt Owen(via phone)and Scott Hawkins Board Members absent: GCCS Board Representative Milton Clayton Staff Members present: Redevelopment Commission Attorney Les Merkley,City Controller and Redevelopment Treasurer Heather Metcalf,Assistant City Controller Yvonne Dowd,Redevelopment Director Rob Waiz, Grant Administrator DeLynn Rutherford, Redevelopment Administrative Assistant Theresa Treadway,Animal Shelter Director Sarah Green, Animal Shelter Administrative Assistant Kristie Ashcraft and CMMS Administrator/Secretary Cindy Seifert Guests present: Dennis Maher with Buxton,Kari McGilvra with Indiana Small Business Development Center,Jeri&Gerry McDonough, Mike Guthrie, Clint Guthrie and David Schuler, Jorge Lanz with Jacobi, Toombs & Lanz, Bob Stein and Mark Berry with United Consulting,Mike Hutt, Richard Eklund Pursuant to 36-7-14.5-9.5,Mr. Owen may attend meeting via phone, his attendance will be included in the quorum and his votes will count,therefore all votes at this meeting will be made by role-call in compliance with the statute. ALL TO ORDER Mr. Snelling called the meeting to order at 5:00 PM. APPROVAL OF AGENDA Mayor Moore made a motion to approve the agenda,with the additions of a presentation from Mr. Schuler and the Hogan Group Development Agreement 3`d Amendment, with Mr. Hawkins seconding the motion, roll-call vote: Snelling(yea) Moore (yea) Vissing(yea) Owen (yea) Hawkins (yea), thereby passing on a vote of 5-0. CONSENT REPORTS Minutes: Mayor Moore made a motion to approve the minutes from June 30,2018,with Mr. Hawkins seconding the motion,roll-call vote: Snelling(yea)Moore(yea)Vissing(abstention)Owen(yea)Hawkins(yea),thereby passing on a vote of 4-0-1. Claims: Mayor Moore made a motion to approve the TIF Claims in the amount of$4,903,365.15,with Mr.Vissiong seconding the motion,roll-call vote: Snelling(yea)Moore(yea)Vissing(yea)Owen(yea)Hawkins(yea), thereby passing on a vote of 5-0. Mayor Moore made a motion to approve the Redevelopment Claims in the amount of$29,090.72,with Mr. Hawkins seconding the motion, roll-call vote: Snelling (yea) Moore (yea) Vissing (yea) Owen (yea) Hawkins(yea),thereby passing on a vote of 5-0. Mr.Vissing made a motion to approve the Tourism Bond Claims in the amount of$52,300.00,with Mayor Moore seconding the motion,roll-call vote: Snelling(yea)Moore(yea)Vissing(yea)Owen(yea)Hawkins (yea),thereby passing on a vote of 5-0. Review of Financial Information: Ms. Metcalf provided a TIF and Redevelopment Operating Account Balance Report. JTL Ongoing Projects Update: Jorge Lanz provided status on JTL projects: Veterans Parkway Phase 2— • Duke relocation is underway. Starting with Veterans Parkway before moving to Holmans Lane. Contractor is aware that school starts on August 8t. Gateway Development— • Construction underway. • Spring Street milled and paved. Striping at 10° & Spring is complete, Spring Street was striped incorrectly and will be corrected. • Storm sewer along 9th Street is completed. Storm sewer along Indiana is being installed. • Curb and gutter for access road has been installed. • Road Project is expected to be completed by November 2018 • Under Land Acquisition portion of the project, Parcel No 1, owner Brahim Chakour, was offered $57,000, or the average of 2 appraisals as required. Chakour counteroffered $61,000. Mr. Lanz requested that the Commission accept the counteroffer. Mr. Vissing made a motion to approve the amended offer of$61,000 and to acquire without a tenant, with Mayor Moore seconding the motion, roll-call vote: Snelling(yea) Moore(yea) Vissing(yea)Owen(yea) Hawkins(yea),thereby passing on a vote of 5-0. JTL Ongoing Projects Update(cont'd): N. 10th Street Streetscape&Development Coordination— • Fence installation continues. • Centerline monuments are yet to be installed. • Duke has been given Notice to Proceed for lighting installation, estimated completion date is the end of October 2018. • Mr. Snelling asked about the orange spray paint on the brand new concrete. Mr. Lanz will look into the issue. • Mr. Hawkins asked if a water main was hit during the fence installation. Mr. Lanz will look into the issue. Gottbrath Way at Bridgepointe Commons, Phase 1 — • JTL coordinating the transfer of the signal ownership from City to INDOT. • JTL presented the Final Quantity Adjustment Change Order in a contract reduction amount $-145,692.99. Mr. Vissing made a motion to approve Change Order in the amount of$-145,629.99, with Mayor Moore seconding the motion,roll-call vote: Snelling(yea)Moore(yea)Vissing(yea)Owen(yea)Hawkins(yea), thereby passing on a vote of 5-0. • JTL presented the Duke Lighting Agreement for approval. Mayor Moore made a motion to approve the Duke Lighting Agreement in the amount of$78,938.81,to be paid in one payment, with Mr. Hawkins seconding the motion, roll-call vote: Snelling(yea) Moore (yea) Vissing(yea)Owen(yea)Hawkins(yea),thereby passing on a vote of 5-0. Gottbrath Way at Bridgepointe Commons,Phase 2— • Geotechnical investigation complete. • Construction scheduled for Fall 2018.Completion in August 2019.Proposed Bid Schedule: Advertise 8/21/18, Pre-Bid Meeting 9/11/18,Bid Opening 9/19/18. Mayor Moore made a motion to authorize JTL to go out for bid on August 21, 2018, with Mr. Vissing seconding the motion, roll-call vote: Snelling(yea)Moore(yea)Vissing(yea)Owen(yea)Hawkins(yea), thereby passing on a vote of 5-0. Utica Pike Sidewalk Extension— • Notice to Proceed was issued July 23,2018. • One easement remaining—Galligan Family. The Galligan Family was offered$3,550,or the average of 2 appraisals as required. Galligan Family counteroffered $6,900 after comparing the appraisals of adjacent properties. Mr. Lanz requested that the Commission accept the counteroffer. Mayor Moore made a motion to approve the counteroffer of$6,900 for the Galligan Family easement,with Mr. Hawkins seconding the motion, roll-call vote: Snelling(yea) Moore (yea) Vissing (yea) Owen (yea) Hawkins(yea),thereby passing on a vote of 5-0. Herb Lewis Road Improvements— • Construction underway • Storm Sewer has been installed. Intermediate asphalt has been installed, with surface asphalt planned for the week of July 23r1. Sidewalks are being constructed. • Estimated completion is mid-August 2018. Utica-Sellersburg Road/SR 62 Intersection Improvements— • JTL submitted the INDOT permit application. • Offers have been made on the two remaining easement properties. • Proposed construction to begin Spring 2019, after completion of Water Tower Road. Water Tower Road Improvements— • Subdivision plat approved by Planning&Zoning. • Bids received. Dan Cristiani was low bidder at$1,898,974.00. About$685,000 of the cost is by the Developer. Mayor Moore made a motion to take the bids under advisement, with Mr. Vissing seconding the motion, roll-call vote: Snelling (yea) Moore (yea) Vissing(yea) Owen (yea) Hawkins (yea), thereby passing on a vote of 5-0. United Consulting—10th Street Widening Project Update: Mark Berry provided an update to the Report of Construction Activities. He advised that they have closed Nachand Lane to prepare for new alignment. Far north end has been closed for deep sewer work. The railroad,which has a project separate from United, work will begin next month, which will include a road closure they will be requesting. Mayor Moore questioned whether the fence at the Greater Clark property (old auto auction) would need to be moved. Mr. Berry advised that he has been in communication with GCCS regarding the relocation. BUSINESS Schuler Property David Schuler presented a drawing of what he is proposing for the property located near the Water Tower on the north side of Hwy 62 at I-265. He is trying to get the Hilton hotel chain to locate a hotel on this property and is requesting a letter of reference to support the development and Hilton Hotels. Mayor Moore advised that Redevelopment can put together a letter, but advised that other developers are looking at this property. Buxton Presentation Dennis Maher presented information on his company which assists retailers in making site selection decisions. The company uses consumer analytics,takes into account residents spending habits,traffic and other factors to recruit retailers to its customers areas. Indiana Small Business Development Center Kari McGilvra made ISBDC's annual request for funding, advising that all small business for the City of Jeffersonville is sent to their office for counseling before opening a location. Mayor Moore made a motion to approve the sponsorship in the amount of$15,000, with Mr. Hawkins seconding the motion,roll-call vote: Snelling(yea)Moore(yea)Vissing(yea)Owen(yea)Hawkins(yea), thereby passing on a vote of 5-0. Jeffersonville Animal Shelter Mike Moore expressed a need for a new facility to be constructed on the current property for the Animal Shelter.He is requesting permission to contract with The Estopinal Group for the design of the new facility. Mr. Hawkins made a motion to contract with TEG for the building design, with Mr. Vissing seconding the motion,roll-call vote:Snelling(yea)Moore(yea)Vissing(yea)Owen(yea)Hawkins(yea),thereby passing on a vote of 5-0. Riverfront Electrical Bids Theresa Treadway presented bids from Delta @$39,500 and Advantage @$43,435, for the installation of 9 utility poles, conduit and receptacles for the docks at Fisherman's Wharf Mr.Vissing made a motion to approve the low bidder,Delta,in the amount of$39,500,with Mayor Moore seconding the motion, roll-call vote: Snelling(yea)Moore(yea)Vissing(yea)Owen(yea)Hawkins(yea), thereby passing on a vote of 5-0. Hogan Group- Development Agreement 3' Amendment Mr.Waiz advised that the Hogan Group is requesting a 2"d Amendment to the Development Agreement for a one month extension. Mayor Moore made a motion to approve the 3rd Amendment to the Development Agreement for Hogan Group, with Mr. Vissing seconding the motion, roll-call vote: Snelling (yea) Moore (yea) Vissing (yea) Owen(yea)Hawkins(yea),thereby passing on a vote of 5-0. EXECUTIVE DIRECTOR REPORT No comments BOARD COMMENTS Mayor Mike Moore — excited about the Arts & Cultural District progress. He wanted to thank Rob, DeLynn, Dawn and other volunteers for all their hard work. Jack Vissing—dismayed to see dismantling starting at JeffBoat site, he would like to begin focusing on options there. Matt Owen—No comments Scott Hawkins—No comments Monty Snelling asked if Redevelopment could look into replacing the traffic signal poles at Court Avenue, upgrading them to the new style we have been installing. ADJOURNMENT Mr. Hawkins made a motion to adjourn at 6:07 PM,with Mr.Vissing seconding the motion,roll-call vote: Snelling(yea)Moore(yea)Vissing(yea)Owen(yea)Hawkins(yea),thereby passing on a vote of 5-0. _ ,7/2.17.)14 /T/2 R. Monty Snel ' g,Pre . t Submitted y.• Cindy Seifert