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HomeMy WebLinkAboutSSW AUGUST 2, 2018 CITY OF JEFFERSONVILLE SANITARY SEWER BOARD MINUTES OF AUGUST 2, 2018 The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular session on Thursday, August 2, 2018 at 3:00 P.M in the City Hall Mayor's Conference Room. Mayor Moore called the meeting to order at 3:00 P.M. Board Members present are Mike Moore, Bill Saegesser and Dale Orem. Also present are Utility Director Len Ashack, Board Attorney Mike Gillenwater, Utility Billing Office Manager Elisha Gibson, Controller Heather Metcalf, Utility Communications & Operations Coordinator Rick Lovan, Jorge Lanz and Josh Hillman representing Jacobi, Toombs, and Lanz, Adam Dickey representing HMB, Mary Austin representing Lochmueller Group, and Secretary Barbara Hollis. Board Member Orem made the motion to approve the revised agenda, second by Board Member Saegesser, passing on a vote of 3-0. The minutes of the July 19, 2018 meeting were presented for approval. Board Member Orem, made the motion to approve the minutes as presented, second by Board Member Saegesser, passing on a vote of 3-0. CONTROLLER'S REPORT Controller Metcalf presented the revised claim list dated August 2, 2018 in the amount of $1,197,171.62. Board Member-Ege'sser, made the motion to approve the claim list as presented, second by Board Member Saegesser, passing on a vote of 3-0. Manager Gibson presented the Adjustment Certificate dated July 30, 2018 in the amount of $-35,081.47 Sewage, $-20.88 Drainage, and a refund of $38.00. Board Member Orem noted three customers represent the majority of the amount. Board Member Saegesser made the motion to approve the Certificate as presented, second by Board Member Orem, passing on a vote of 3-0. OLD BUSINESS - No Old Business NEW BUSINESS A report prepared by Vector Engineers, Inc. regarding the possible blast induced cracking at Tranz4mation Salon, 1105 Roosevelt Drive, Jeffersonville, was reviewed. The report indicates the cracking is not related to the blasting of the bedrock during construction of the Mill Creek Pump Station in late 2010 and early 2011. Jorge Lanz said the report is well written and can't be disputed. August 2, 2018 Sewer Board Minutes Page 2 Director Ashack explained the need for gutters, downspouts, and ice/snow guards at the NWWTP. He said he has been trying for months to get an estimate. He has received a quote from Koetter Building Services in the amount of $12,450.00. Following discussion, Board Member Saegesser made the motion to authorize Director Ashack to sign the quote, second by Board Member Orem, passing on a vote of 3-0. The Utica Pike Sewer Replacement project is complete. Change Order #5, Utica Pike Sewer Replacement, Temple and Temple Excavating and Paving, Contractor in the amount of a $15,497.69 deduct was presented for approval. Board Member Saegesser made the motion to approve the Change Order as presented, second by Board Member Orem, passing on a vote of 3-0. The final payment for the project was approved on the claim list. Director Ashack next presented and explained the need for Lochmueller Group, Amendment No. 1 to the Agreement to provide services for the Downtown Wastewater Treatment Plant Blower Improvements Project. The Amendment adds an additional $33,350.00 to the Agreement. Board Member Orem made the motion to authorize Mayor Moore to sign the Amendment as presented, second by Board Member Saegesser, passing on a vote of 3-0. ENGINEERING REPORTS Josh Hillman presented and reviewed Jacobi, Toombs & Lanz, Inc., Jeffersonville Sanitary Sewer Projects Status Report, August 2, 2018. DEPARTMENT REPORT Director Ashack informed the Board the Phosphorus Pilot Study was completed July 20. He will not be getting the chemicals until the design phase. He did get a call from the compliance center asking what is going on. Compliance is currently being met. Director Ashack has made several calls regarding the DOJ/EPA, 4/20/2018 letter. He was told the consultant should have the letter back to headquarters by the end of the week. It is hoped the report will be shared locally. The Cash Summary and Budget/ Expense reports are included in the packet, as well as the July 2018 WWTP Discharge Volumes. On July 31, the DDWTP received 3 inches of rain with the NWWTP receiving 2 inches. Both plants did well during the heavy rain. There have been complaints of erosion, lack of life, and odor in Lentzier Creek from Scott Straight and Gary Maloney, area property owners. They claim the problem is the NWWTP outfall. It is the opinion of Mary Austin that the plant is not the issue. She said the odor complained of is not a sewer odor, but a stale pond odor that may be originating from algae blooms in an area of ponded water caused by a dam upstream. Adding to the problem is the change in the area due to commercial and residential development. She describes the situation as a "dry stream". Mary Austin has pictures of the area that were taken in 2011 before the NWWTP was built that show similar erosion, algae, and lack of life in the stream, indicating the NWWTP is not the cause of August 2, 2018 Sewer Board Minutes Page 3 the situation being complained about. Mayor Moore asked if there is authority to "break the dam". Director Ashack explained the history of cattle in the area, which may be contributing to plant life and odors in the stream. Mayor Moore asked to get pictures of the flow to document the current condition since there are other complaints in the area. Mayor Moore thanked Mary Austin for the report. ATTORNEY COMMENTS - No Comments BOARD MEMBER COMMENTS - No Comments Th-re •-ing no f rther business to come before the Board, Board Member Orem made the ma on to adj .urn at 3:26 P.M., second by Board Member Saegesser, passing on a vot: o -0. The -xt meeting is scheduled for August 16, 2018. • Mike M.•re, Mayor Dale Orem, Board Member c ilaio% Bill Saegesser, .. d Member ATTEST: fit^ Barbara Hollis, Secretary