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HomeMy WebLinkAboutJULY 18,2018 CITY OF JEFFERSONVILLE BOARD OF PUBLIC WORKS MINUTES July 18, 2018 MEMBERS PRESENT: Mike Moore, Mayor, Eric Hedrick,JPD Fire Chief, Matt Owen, Councilperson, Elisha Gibson, Utility Billing Manager, Len Ashack, Director of Waste Water, Matt Dyer, IT Director, Les Merkley, Corporate Counsel, Larry Wallace, Building Commissioner, Paul Northam, Parks Superintendent, Andy Crouch, City Engineer, Sarah Green, Director Animal Control, Phil Caldwell, Director of Vehicle Maintenance, Heather Metcalf, Controller, Nathan Pruitt, Director of Planning&Zoning, Clark Miles, Director Street Department, Shawn Grant, Asst Chief JFD,Amy Huffman, Community Liaison, Kenny Kavanaugh, Chief JPD, Amir Mousavi,Safety Director, Amber Ridings, Asst Park Director,Justin Ames,JFD- PIO Community Outreach Coordinator, Delynn Rutherford, Grant Administrator CALL TO ORDER: Mayor Moore called the meeting to order at 9:34 am APPROVAL OF THE MINUTES: Mr. Hedrick made the motion to APPROVE the minutes from the July 11, 2018 meeting, seconded by Mr. Owen, motion PASSED 3-0. APPROVAL OF THE PAYROLL: Mr. Owen made the motion to APPROVE the payroll, seconded by Mr. Hedrick, motion PASSED 3-0. OLD BUSINESS: none NEW BUSINESS: 1. Mike Moore-Request for approval to place a stop sign on Peach blossom at Thompson lane. With no foreseen issues from Police or Fire, Mayor Moore made the motion to change the stop to a 3 way sign, Mr. Hedrick seconded. Motion passed 3-0. 2. Les Merkley/Doty Ellis-Request for approval of street closure on July 28 from 12:00 pm to 6:00 pm on Martin to Indiana Ave for church picnic (she will need barricades). Motion to table item for further review was made by Mr. Hedrick, seconded by Mr. Owen; motion passed 3-0 3. Les Merkley/Missy Lantrip-Request for approval to place a handicap sign at 338 W. Maple Street (police recommend putting up the sign and handicap paperwork has already been verified). Ms. Lantrip was not present. Mr. Hedrick made the motion to approval handicap sign, seconded by Mr. Owen. Motion passed 3-0 4. Andy Crouch-Request for approval of two (2) Artist Agreements between the Public Arts Commission and Sounds Unlimited Productions and Party Central Rental for Sugar Skull Shake Shake on October 27, 2018. Mr. Crouch stated that the contract amounts are in Public Arts July 18, 2018-Jeffersonville Board of Public Works- Page 1 of 3 budget and have approval of the JPAC. SUP $2,415. Party Central $2,881.70. Mr. Owen made the motion to approve the contracts, Mr. Hedrick seconded the motion; motion carried 3-0. 5. Andy Crouch-Request for approval of Artisan Agreement between the Public Arts Commission and Wes Scott for drone footage (video and still) over the developing Arts and Cultural Area- Triangle Lot/Water Tank/Depot/6th Street Lot $250. Mr. Crouch stated that the contract amount is in Public Arts budget and have approval of the JPAC. Mr. Hedrick made the motion to approve the contract, Mr. Owen seconded the motion; motion carried 3-0. 6. Andy Crouch-Request for approval of Artisan Agreement between the Public Arts Commission and Fernando Moya Beltran for Music at Springhill and Parkwood Elementary Schools from August 15, 2018 through October 17, 2018 $2,500. Mr. Crouch stated that the contract amount is in Public Arts budget and have approval of the JPAC. Mr. Hedrick made the motion to approve the contract, Mr. Owen seconded the motion; motion carried 3-0. 7. Andy Crouch-Request for approval of Artisan Contract between the Public Arts Commission and Michelle Lynn Espinoza for Piñata Fabrication for the Sugar Skull Shake Shake on October 27, 2018 $250. Mr. Crouch stated that the contract amount is in Public Arts budget and have approval of the JPAC. Mr. Owen made the motion to approve the contract, Mr. Hedrick seconded the motion; motion carried 3-0. 8. Andy Crouch-Request for approval of JPAC Visual Arts Scholarship being awarded to Megan Gallagher. Mr. Owen asked Counsel Merkley if this was an appropriate use of tax dollars. Mr. Merkley stated that he believed there should be an Ordinance created to clarify the Council's position. Mr. Owen indicated that probably the student had already been advised of the award and made the motion to approve the request. Mr. Hedrick seconded the motion; motion passed 3-0. 9. Clark Miles-Request for approval of Street Sweeping contract between City and INDOT. Mr. Hedrick tabled the item for clarification of contract, Mr. Owen seconded the motion; motion carried 3-0. 10. Chris Jackson with Dan Cristiani-Request for approval of road closure on Town Center Blvd. starting on Thursday, July 19-Saturday, July 21, 2018 from 7am to 5pm daily. Mr. Owen made the motion to approve the road closure (to be complete by 3 pm Saturday, July 21), Mr. Hedrick seconded the motion, and motion carried 3-0. 11. Heather Metcalf-Request for approval of Contract between City and BS&A for AP Training. Ms. Metcalf indicated that funds are available in her budget. BS&A will be on sight for training. Mr. Hedrick made the motion to approve the contract, Mr. Owen seconded the motion, and motion carried 3-0. 12. Dennis with TSI Construction—request for approval of traffic maintenance plan for the New Chapel project. Dennis indicated that one lane will remain open. Mr. Hedrick made the motion to approve the request, Mr. Owen seconded the motion, and motion carried 3-0. 13. Len Ashack— Request for approval of road closure on Highland Drive on Wednesday, July 18, 2018 and Thursday, July 19, 2018 from 7 am to 5 pm daily. Mr. Hedrick made the motion to approve, Mr. Owen seconded, and motion carried 3-0. July 18, 2018-Jeffersonville Board of Public Works- Page 2 of 3 ADJOURNMENT: With no further business for the Board of Public Works, Mr. Owen made the motion to ADJOURN. Meeting adjourned at 9:53 am. APPROVED B/ f Mike Moore, Mayor ATTEST: 7:4," oi____' Vicki Conlin, City Clerk July 18, 2018-Jeffersonville Board of Public Works- Page 3 of 3