HomeMy WebLinkAboutJULY 5, 2018 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF JULY 5, 2018
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, July 5, 2018 at 3:00 P.M in the City Hall Mayor's Conference Room.
Mayor Moore called the meeting to order at 3:00 P.M. Board Members present are Mike
Moore, Bill Saegesser and Dale Orem. Also present are Utility Director Len Ashack,
Board Attorney Michael Gillenwater, City Councilperson Lisa Gill, City Engineer Andy
Crouch, Utility Billing Office Manager Elisha Gibson, City Controller Heather Metcalf,
Community Affairs Liaison Amy Huffman, Jorge Lanz and Josh Hillman representing
Jacobi, Toombs, and Lanz, Diana Hamilton representing Sycamore Advisors, Adam
Dickey representing HMB Engineers, Mary Austin and Lenin Kasthuri representing
Lochmueller Group, Tara and Bill Schott and Secretary Cindy Seifert.
Board Member Orem made the motion to approve the revised agenda as
presented second by Board Member Saegesser passing on a vote of 3-0.
The minutes of the June 21, 2018 meeting were presented for approval. Board
Member Seagesser made the motion to approve the minutes as presented, second by
Board Member Orem passing on a vote of 3-0.
CONTROLLER'S REPORT
Controller Metcalf presented the claim list in the amount of $970,190.62. Board
Member Orem made the motion to approve the claim list, second by Board Member
Seagesser passing on a vote of 3-0.
Manager Dale presented the Adjustment Certificate dated July 2, 2018 in the
amount of $-64,031.81, Sewage, $-11,855.55 Drainage. Board Member Saegesser
made the motion to approve the Certificate as presented, second by Board Member
Orem, passing on a vote of 3-0.
OLD BUSINESS
None
NEW BUSINESS
Tara Schott — Request for Assistance with Sewer Lien: Bill and Tara Schott
appeared to request assistance for a high sewer bill, at 1522 Lynndale, which has had a
lien filed. The Schott's advised that this is a rental property in which the bill was in the
tenant's name. Unknown to them, there was a water leak that was not realized until the
tenant's vacated. The leak resulted in high sewer bills. Manager Gibson advised that
July 5, 2018 Sewer Board Minutes Page 2
when there is no lien, the adjustment is calculated on the average usage prior to the leak.
However, the leak was repaired after the lien was placed and there is no policy for an
adjustment after a lien is filed. Board Member Saegesser made the motion to have
Manager Gibson remove the lien, work up the adjustment in accordance with the
established policy, if the full amount is not paid after the adjustment, Manager Gibson
shall place a new lien on the difference, second by Board Member Orem, passing on a
vote of 3-0.
Mill Creek Pump Replacement Quote: Director Ashack presented a quote from
Straeffer Pump & Supply for two submersible pumps for Mill Creek Lift Station. Ashack
suggests purchasing the second pump on the quote as it also be interchangeable with
the Spring Street Lift Station and could be used as a backup pump. Board Member Orem
made the motion to approve the purchase of the pump in the amount of $31,995.00,
second by Board Member Saegesser, passing on a vote of 3-0.
Vector Engineering Proposal — Tranz4mation Damage: Director Ashack advised
that Tranz4mationz Salon believes that 10 years ago during blasting for the Mill Creek
Lift Station, damage was made to the building at 1105 Roosevelt Drive. Engineer Crouch
advised that the Drainage Dept. has been on site, did not see a sinkhole, but filled a hole
with dirt. Ashack suggests obtaining a Phase I observation of the site, to determine
responsibility. If necessary, a Phase II Inspection would cost up to $3,500. Board
Member Saegesser made the motion to approve the contract with Vector Engineers, Inc
for a Phase I observation of 1105 Roosevelt Drive in the amount of$1,400.00, second by
Board Member Orem, passing on a vote of 3-0.
JTL Work Order for Cooper's North: Director Ashack advised that Planning and
Zoning has approved a new subdivision, Williams Crossing. In order to get sanitary
sewers to the subdivision site, an old project, Coopers North Lift Station, which was a part
of the original annexation plan, would need to be revisited. The new Lift Station will result
in elimination of 3 lift stations as well as serve properties in Jackson Heights. Mayor
Moore stated that he thought there was an agreement after annexation to not sewer
Jackson Heights. Director Ashack advised that only King Road entered into an
agreement. Director Ashack believes the project would begin in 2019/2020. Board
Member Orem made the motion to approve Work Order 2018-1 with Jacobi Toombs and
Lanz in an amount not to exceed $60,000 for the Design of Cooper Lane North Lift Station
and Sanitary Sewer, second by Board Member Saegesser, passing on a vote of 3-0.
Capital Improvement Plan: In order to insure no rate increases, Board Member
Orem made the motion to approve the Capital Improvement Plan, in accordance with the
EPA and IDEM approval, contingent on the City Council's contribution of$500,000 for the
next four years to be paid out of EDIT funds, second by Board Member Saegesser,
passing on a vote of 3-0.
July 5, 2018 Sewer Board Minutes Page 3
ENGINEERING REPORTS
Josh Hillman with Jacobi, Toombs and Lanz provided a status report. Hillman
advised that Crums Lane#2 construction is moving forward, house has been demolished.
Lenin Kasthuri with Lochmueller Group provided a status report.
DEPARTMENT REPORT
Director Ashack provided a status report on the following:
Phosphorus Pilot Study Update—Director Ashack provided a spreadsheet with the
current RE300 Pilot Testing Results
Plant Operator/Lab Tech Certificate Incentives — Director Ashack presented a
proposal for incentives for obtaining an Operators Certification. Operations personnel
would have an opportunity to earn between $1 and $4 for obtaining certain classes of
certification. The policy would go into effect January 1, 2019. Board Member Saegesser
made the motion to approve the Incentive Policy as presented, second by Board Member
Orem, passing on a vote of 3-0.
NWWTP Draft Permit Comment Letter & Request for Schedule of Compliance —
Director Ashack provided a copy of the letter to IDEM requesting a compliance schedule.
LTCP Negotiations — Director Ashack— no news
17th Semi Annual Report — Director Ashack provided CD copies of the 17th Semi-
Annual Report to the Sewer Board and advised that a hard copy and CD's were mailed
in accordance with the mailing list in the report.
June 2018 WWTP Hydraulic Loadings - Director Ashack provided monthly charts,
ATTORNEY COMMENTS
None
BOARD MEMBER COMMENTS
None
July 5, 2018 Sewer Board Minutes Page 4
Ther: be ng no fu her business to come before the Board, Board Member Orem
made the •tio to adjo n at 3:33 RM., second by Board Member Saegesser, passing
on a vote o 3-0. The ne meeting is scheduled for July 19, 2018.
Mike Moor Mayor
Dale Orem, Board Member
Bill Saegesser, rd Member
A EST:
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Cindy Seifert, Secretary