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HomeMy WebLinkAboutJune 27, 2018 JEFFERSONVILLE REDEVELOPMENT COMMISSION REGULAR MEETING MINUTES JUNE 27,2018 The Jeffersonville Redevelopment Commission held a Regular Meeting on June 27, 2018,that was called to order at 5:02 PM in the Mayor's Conference Room, located at 500 Quartermaster Court,Jeffersonville, Indiana. Board Members present: Monty Snelling,Mayor Mike Moore, Matt Owen and Scott Hawkins Board Members absent: Jack Vissing and GCCS Board Representative Milton Clayton Staff Members present: City Controller and Redevelopment Treasurer Heather Metcalf, Redevelopment Director Rob Waiz,Grant Administrator DeLynn Rutherford,City Engineer Andy Crouch and CMMS Administrator/Secretary Cindy Seifert Guests present: Jorge Lanz with Jacobi,Toombs &Lanz, Steve Jones and Mark Berry with United Consulting, Mike Hutt and Richard Eklund CALL TO ORDER Mr. Snelling called the meeting to order at 5:02 PM. APPROVAL OF AGENDA Mr. Owen made a motion to approve the agenda, with Mr. Hawkins seconding the motion, passing unanimously on a vote of 4-0. CONSENT REPORTS Minutes: Mr. Owen made a motion to approve the minutes from May 30, 2018, with Mr. Hawkins seconding the motion, passing unanimously on a vote of 4-0. Claims: Mr. Owen made a motion to approve the TIF Claims in the amount of$1,256,321.16, with Mayor Moore seconding the motion,passing unanimously on a vote of 4-0. Mayor Moore made a motion to approve the Redevelopment Claims in the amount of$86,234.69,with Mr. Hawkins seconding the motion,passing unanimously on a vote of 4-0. Mayor Moore made a motion to approve the 10th Street Bond Claims in the amount of$750.00, with Mr. Owen seconding the motion,passing unanimously on a vote of 4-0. Mr. Owen made a motion to approve the Redevelopment Bond Claims in the amount of$350.00, with Mayor Moore seconding the motion,passing unanimously on a vote of 4-0. Mayor Moore made a motion to approve the Tourism Bond Claims in the amount of$28,350.55,with Mr. Hawkins seconding the motion, passing unanimously on a vote of 4-0. Review of Financial Information: Ms. Metcalf provided a TIF and Redevelopment Operating Account Balance Report. JTL Ongoing Projects Update: Jorge Lanz provided status on JTL projects: Veterans Parkway Phase 2— • Under Construction. • Working around Duke Energy conflicts,which are scheduled to begin June 25,2018. • AT&T advised JTL of a conflict with a Fiber Optic Line running parallel to and along the west side of Holman Lane from Peach Blossom to the abandoned railroad tracks. The fiber is within the easement,so the cost of relocation will be the City's responsibility. AT&T is working on a design and cost estimate,which will be provided by mid-July. Gateway Development— • Under Construction. • Spring Street has been milled and is being prepared for curb and gutter installation. Paving will occur June 28th overnight. • Ninth Street is closed,asphalt has been milled and removed. • Storm sewer installation has begun on Indiana Avenue. • Excavation of"Right Turn Only" lane off I-65 has been completed. • Mr. Lanz requested that the Commission allow Board of Public Works act as a signing body for issues that arise and need timely resolution. Mayor Moore made a motion to allow the Board of Public Works to approve Change Orders as necessary, with Mr. Owen seconding the motion,passing unanimously on a vote of 4-0. N. 10th Street Streetscape&Development Coordination— • Fence installation continues. • Duke Lighting installation has an estimated completion date of October 2018. JTL Ongoing Projects Update(cont'd): Gottbrath Way at Bridgepointe Commons, Phase 1 — • JTL coordinating the transfer of the signal ownership from City to INDOT. • JTL is aware of the pothole in the center of SR-62 Intersection. It is believed to be caused by Duke Energy's bore and jack operations. It is believed that Duke bored through an abandoned force main creating a void and undermining the pavement. The City Engineer is in coordination with INDOT and Duke Energy to determine responsibility. City Construction Department has placed a road plate until repaired. Gottbrath Way at Bridgepointe Commons,Phase 2— • Geotechnical investigation complete. • Construction scheduled for Fall 2018. Completion in August 2019. Utica Pike Sidewalk Extension— • Bids were received on June 19th, low bidder was Allterrain Paving with a total bid of $284,999. Mr.Owen made a motion to award the contract for Utica Pike Sidewalk extension and building demolition to Allterrain Paving in the amount of $284,999, with Mr. Hawkins seconding the motion, passing unanimously on a vote of 4-0. Herb Lewis Road Improvements— • Construction underway • Storm Sewer has been installed. Road has been filled up to subgrade elevation. Curb and gutter to be installed the week of June 25. • Estimated completion is mid-August 2018. Utica-Sellersburg Road/SR 62 Intersection Improvements— • JTL contracted with Patterson Agency LLC for buying the remaining two properties. Offers have been made. • Proposed construction to begin Spring 2019,after completion of Water Tower Road. Water Tower Road Improvements— • Subdivision plat currently going through Planning&Zoning by Developers. • JTL requests permission to advertise for bids. Mr. Owen made a motion to allow JTL to advertise for bids on the Water Tower Road project, with Mr. Hawkins seconding the motion,passing unanimously on a vote of 4-0. United Consulting—10th Street Widening Project Update: Mark Berry provided an update to the Report of Construction Activities. Tenth Street has reopened and Main Street Intersection will open on June 28th.Side streets will reopen shortly,once stop signs are installed. Crews are working an average of 65 hrs per week. By the end of July, O'Mara plans to continue widening from Main to Sharon, begin realignment of Nachand Lane, install signals for Nachand, asphalt Nachand, continue sidewalks and curbs, install lighting foundations and wiring, place sod from Penn to Main, complete modular block wall and continue sanitary pipe and manhole installation from Plank to Reeds. Mr. Crouch added that due to the closure of JeffBoat, and the railroad crossing having been owned by JeffBoat,there was a question of whether the crossing would remain. He advised that the plans to upgrade the crossing are still in place. There may be equipment that will need to travel by rail out of the property. BUSINESS BCA Monitoring Well Abandonment Proposal—American Legion Site Ms.Rutherford requested that the monitoring wells at the American Legion site need to be abandoned. The cost of this project is$2,200. Mayor Moore made a motion to approve the contract with BCA Environmental in the amount of$2,200 for the abandonment of 4 wells on the American Legion property, with Mr. Owen seconding the motion, passing unanimously on a vote of 4-0. Addendum to Original KM Stemler contract for Police Station remodel Ms. Rutherford advised that the 3 captain offices at the Police Headquarter's needs an additional electrical receptacle and RG-6 coax jack. The cost of this project is$1,310. Mayor Moore made a motion to approve the contract with KM Stemler in the amount of$1,310, to add additional electric receptacles and coax jacks in the 3 captain offices of the Police Headquarters, with Mr. Hawkins seconding the motion,passing unanimously on a vote of 4-0. Keystone Blvd- Utica Sellersburg Road approach paving Mr. Crouch advised that Keystone Blvd at Utica Sellersburg Road is in need of improvements. There are large potholes and the approach to the bridge has a significant elevation difference. Mayor Moore made a motion to approve a contract in the amount of$7,150 to Libs Paving, to be paid out of the Keystone TIF,with Mr. Owen seconding the motion,passing unanimously on a vote of 4-0. Spring Street Railroad Crossing-Omega Railroad Application Mr. Crouch advised that Omega is the Rail Management Company for the rail that crosses Spring Street along the Gateway Project. There is an application fee of$1,250 and an expedited application fee of$1,250. Mr. Crouch advised that they are very slow moving, so he suggests paying the additional fee to expedite the process. Mayor Moore made a motion to approve application fee and expediting fee to Omega Rail Management in the amount of$2,500,with Mr. Hawkins seconding the motion,passing unanimously on a vote of 4-0. Hogan Group-Development Agreement 2t Amendment Mr.Waiz advised that the Hogan Group is requesting a 2"d Amendment to the Development Agreement for a one month extension. Mayor Moore made a motion to approve the 2"d Amendment to the Development Agreement for Hogan Group,with Mr.Hawkins seconding the motion,passing unanimously on a vote of 4-0. EXECUTIVE DIRECTOR REPORT No comments BOARD COMMENTS Mayor Mike Moore—No comments Matt Owen—No comments Scott Hawkins—No comments Monty Snelling advised that plans are progressing on Veterans Memorial Park, previously Old City Cemetery. The boulders are ready to be picked up and he will coordinate with Mr. Crouch for city crews to handle. ADJOURNMENT Mr.Owen made a motion to adjourn at 5. 1 PM, with Mr. Morore seconding the motion. / R. Monty Snelli , President , Submitted By: Cindy Seifert