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HomeMy WebLinkAboutMAY 30, 2018 JEFFERSONVILLE REDEVELOPMENT COMMISSION REGULAR MEETING MINUTES MAY 30,2018 The Jeffersonville Redevelopment Commission held a Regular Meeting on May 30, 2018,that was called to order at 5:03 PM in the Mayor's Conference Room, located at 500 Quartermaster Court, Jeffersonville, Indiana. Board Members present: Monty Snelling, Mayor Mike Moore and Matt Owen Board Members absent: Jack Vissing, Scott Hawkins and GCCS Board Representative Milton Clayton Staff Members present: Redevelopment Commission Attorney Les Merkley,City Controller and Redevelopment Treasurer Heather Metcalf,Redevelopment Director Rob Waiz, Grant Administrator DeLynn Rutherford,City Engineer Andy Crouch, Redevelopment Administrative Assistant Theresa Treadway, Planning and Zoning/UEZ Director Nathan Pruitt, and CMMS Administrator/Secretary Cindy Seifert Guests present: Jorge Lanz with Jacobi, Toombs & Lanz, Bob Stein and Mark Berry with United Consulting, Mike Hutt and Richard Eklund CALL TO ORDER Mr. Snelling called the meeting to order at 5:03 PM. APPROVAL OF AGENDA Mr. Owen made a motion to approve the agenda, with Mayor Moore seconding the motion, passing unanimously on a vote of 3-0. CONSENT REPORTS Minutes: Mr. Owen made a motion to approve the minutes from April 25, 2018, with Mayor Moore seconding the motion,passing unanimously on a vote of 3-0. Claims: Mayor Moore made a motion to approve the TIF Claims in the amount of$2,208,864.78, with Mr. Owen seconding the motion, passing unanimously on a vote of 3-0. Mr.Owen made a motion to approve the Redevelopment Claims in the amount of$21,575.63,with Mayor Moore seconding the motion,passing unanimously on a vote of 3-0. Tourism Bond Claims must be approved by Tourism Board first,they will appear on agenda next month. Review of Financial Information: Ms. Metcalf provided a TIF and Redevelopment Operating Account Balance Report. JTL Ongoing Projects Update: Jorge Lanz provided status on JTL projects: Veterans Parkway Phase 2— • Under Construction. Working around Duke Energy conflicts. • Mayor Moore asked about a tank that has been placed on the lot, Mr. Lanz advised he would find out and report back. Gateway Development— • INDOT Permit has been granted. • Notice to Proceed issued May 29, 2018. • Utility Coordination Meeting scheduled for June 1,2018. • JTL is requesting approval of the Construction Administration, Inspection and Land Acquisition Management Agreement. These services were part of the original agreement and part of the original budget. Mayor Moore made a motion to approve the Inspection Agreement with JTL in an amount not to exceed $264,350,with Mr. Owen seconding the motion,passing unanimously on a vote of 3-0. N. 10t Street Streetscape&Development Coordination— • Kroger Grand Opening was held May 23, 2018. • Work remaining: Fencing and Striping. Duke Energy to install street lights. • Weather permitting the project should conclude in the next week or so. • JTL is requesting approval of Lighting Agreement on behalf of Duke Energy • JTL is also requesting approval of an AT&T contract for burying cable between Vissing Park Rd and Herb Lewis Rd. Mayor Moore made a motion to approve the Outdoor Lighting Service Agreement with Duke Energy in a one-time installment of$418,736.00,with Mr.Owen seconding the motion,passing unanimously on a vote of 3-0. Mayor Moore made a motion to approve the contract with AT&T for buried cable in an amount not to exceed$134,429.76,with Mr. Owen seconding the motion, passing unanimously on a vote of 3-0. Gottbrath Way at Bridgepointe Commons,Phase 1 — • JTL is transferring ownership of the traffic signal from the City to INDOT. • The rough patch of pavement in the northbound lane along the median and casting has been adjusted to grade.Awaiting INDOT approval. Gottbrath Way at Bridgepointe Commons,Phase 2— • Construction planned for Fall 2018,with completion in August 2019. JTL Ongoing Projects Update(cont'd): Utica Pike Sidewalk Extension— • Phase 2 (Duffy's to Allison) design and easement acquisition has been finalized, construction planned for Summer 2018. • One easement remaining,verbal agreement received. • JTL is requesting permission to go out for bids. Mayor Moore made a motion to allow JTL to go out for bids on Phase 2 of the Utica Pike Sidewalk Project, with Mr. Owen seconding the motion, passing unanimously on a vote of 3-0. Herb Lewis Road Improvements— • Coordination Meeting has been held with utilities. Duke and Vectren to relocate once MAC gets road and site to grade. • Construction underway. Utica-Sellersburg Road/SR 62 Intersection Improvements— • Coordinating traffic signal design with INDOT,INDOT provided comments. JTL to make revisions and submit permit application. • JTL obtained to appraisals for right-of-way through Cunningham Campers and 3918 properties. • JTL is requesting permission to make offers based on average of two appraisals for right- of-way acquisition • Mayor Moore inquired as to the timeline for this project. Mr. Lanz advised that he hopes it would start by the end of summer. He added that Duke Energy also has poles to be relocated as part of this project. Additionally, JTL, the City and Duke Energy now have monthly meetings to coordinate relocation issues. Mayor Moore made a motion to authorize JTL to offer the average of$31,750 to Cunningham Camper and $8,250 to Ashburn for the right-of-way property needed for the project, with Mr. Owen seconding the motion,passing unanimously on a vote of 3-0. Water Tower Road Improvements— • Alignment approval received from Developers. Proceeding with detailed design. • Subdivision Plat going through Planning&Zoning. Mayor Moore asked about the timeline for New Chapel Road Sidewalks. Mr.Lanz advised that the project is through the Board of Public Works, but added that Duke also has relocation involved in that project, so he couldn't guess as to the timeline. United Consulting—10th Street Widening Project Update: Mark Berry advised he has submitted his updates to the checklist through email. Crews are working an average of 58 hrs per week. Plans call for end of June to have road complete to Main Street,though some edge work may still need completed. Mayor Moore inquired about status of Nachand Lane. Mr. Berry advised that AT&T issues are delaying the intersection improvements, he believes it will be paved by end of August. BUSINESS Street Signs for Downtown Mrs.Rutherford advised that last fall,a truck removed the street sign in an accident. The City has awaiting replacement through an insurance claim that has not occurred. She is now requesting funds to replace the sign. Mayor Moore made a motion to approve$669 for the purchase of one sign, with Mr. Owen seconding the motion, passing unanimously on a vote of 3-0. BCA Environmental Proposal—American Legion Property Mrs. Rutherford advised that to determine how much soil would need to be relocated from the site, Delineation Sampling needs to occur. Mr. Owen made a motion to approve the contract with BCA Environmental in the amount of$8,922.00, with Mayor Moore seconding the motion,passing unanimously on a vote of 3-0. StreetScapes—Triangle Lot Mrs. Rutherford advised that Dawn Spyker obtained a quote from StreetScapes for coating of the triangle lot as per the conceptual drawings on 38,000 square feet of asphalt. Mr. Owen made a motion to approve contract with StreetScapes in the amount of$104,500 for coating of the asphalt on the Triangle Lot(surrounding the Vintage Fire Museum), with Mayor Moore seconding the motion, passing unanimously on a vote of 3-0. Boxman—The Depot Mrs. Rutherford advised that Boxman has provided a contract for Phase 1, which includes conceptual renderings of the following: 2 retail units with multiple tenant spaces, 1 stage unit, 1 restroom unit with 4 stalls on both sides,2 railcar restaurant units(passenger and caboose),6 10'x10' food cubes and 1 20'x20' stacked cube bar. Mayor Moore made a motion to approve the design contract with Boxman in the amount of$13,750.00, with Mr. Owen seconding the motion,passing unanimously on a vote of 3-0. TEG Proposals—Old Gray& Wells Building Mrs. Rutherford presented a contract from TEG for schematic design services in the amount of$7,500.00. The scope of the project includes: interior renovation, roof repairs and thermal envelope and MEP Infrastructure improvements. Mayor Moore made a motion to approve the design contract with TEG in the amount of$7,500.00, with Mr. Owen seconding the motion,passing unanimously on a vote of 3-0. Execution of the TIF Excess Letter Mr.Merkley advised that each year the Commission must report that there is no excess assessed value from each TIF. Mayor Moore made a motion to adopt the letter with Mr.Owen seconding the motion,passing unanimously on a vote of 3-0. EXECUTIVE DIRECTOR REPORT Mr. Waiz advised that Waypoint has been approved through BZA on May 29, 2018. They plan to break ground in October 2018. Mr.Waiz also thanked those that came out in support of the extension of the Scenic Byway, it is now being proposed to the State of Indiana. BOARD COMMENTS Mayor Mike Moore advised that River Ridge has donated land to be used for a city park,Chapel Lake Park. The City Council has committed$2.2M to the project,Parks Authority has committed$700,000,and Mayor Moore is requesting the Redevelopment Commission commit $700,000 as well. The park will have pedestrian and bicycle trails, lakes and playgrounds. There will be access from New Chapel Road and Old Salem Road. At its completion,it will be larger than Community Park in New Albany. Mayor Moore made a motion to commit$700,000 for the construction of Chapel Lake Park,with Mr.Owen seconding the motion,passing unanimously on a vote of 3-0. Matt Owen—no comments Monty Snelling—no comments NEXT MEETING June 20,2018 ADJOURNMENT Mr.Owen made a motion to adjourn at 5:39 PM,with Mayor Moore seconding the motion. Algot Arr' '.Monty Snel ing,P sident Submitted By: Ci dy Seifert