HomeMy WebLinkAboutAPRIL 3, 2018JEFFERSONVILLE DRAINAGE BOARD
REGULAR MEETING
APRIL 3, 2018
The Jeffersonville Drainage Board met on March 6, 2018 at 5:30 P.M. in the City Council Chambers, First Floor, 500 Quartermaster Court, Jeffersonville, Indiana. President Charlie Smith
called the meeting to order with the following in attendance:
BOARD MEMBERS: STAFF:
Charlie Smith Andy Crouch
Steve Gill Matt Bell
Grant Morton Kevin Feder
Arthur Guepe Darren Wilder, Attorney
James W. Wright Patty Rush
Chester King
Brandon Westerfield
Absent: Rob Burgess
Guests: Jennifer Caummisar with Accurus Engineering
Bob Woosley with Hertiage Engineering
“An Executive Session was held on April 3, 2018 in the City Council Chambers. Public notice of the Executive Session was properly given pursuant to the dictates of Ind.Code#514-1.5et.seq.,
and no subject matter was discussed in the Executive Session other than the subject matter specified in the public notice.”
APPROVAL OF MINUTES:
President Smith presented the minutes from the March 6, 2018 meeting, asking if there were any corrections or additions. Mr. Morton made a motion to approve as presented and seconded
by Mr. King. Motion approved unanimously
President Smith presented the minutes from a scheduled meeting that was to be held on March 20, 2018. Due to there not being enough members for a quorum, all business was postponed
until the April 3, 2018 meeting. Mr. Guepe made a motion to approve and seconded by Mr. Wright.
Motion approved unanimously
OLD BUSINESS: None
NEW BUSINESS:
Jennifer Caummisar with Accurus Engineering was present to address the Board in regard to the Hamburg Pike Church of Christ. This was in regard to an addition which will be added at
the back of the building for the church. The Board had reviewed the plans and the detention basin is already located on site. City Engineer Crouch advised that it follows the Ordinance
and recommended for approval. Mr. Gill made a motion to approve the plans and seconded by Mr. Westerfield.
Motion approved unanimously
Bob Woosley was present to address the Board in regard to Phase 2, Retail at Jeffersonville Commons. This would be a building behind the new Kroger on Highway 62 and this had already
been included in the original report and plans. The Board had the plans to review ahead of the meeting and City Engineer Crouch had reviewed the plans and recommended for approval.
Mr. Gill made a motion to approve the plans as presented and seconded by Mr. King. Motion approved unanimously
PUBLIC COMMENTS: None
REPORTS:
City Engineer Crouch requested a meeting with the sub-committee for review of the Ordinances regarding drainage. The members are Mr. Morton, Mr. Guepe and Mr. Westerfield. It was
decided that the members would meet with City Engineer Crouch on April 17th at 4:30 P.M. in his office.
City Engineer Crouch advised the Board that the Vac truck would cost approximately $141,000 for repairs. It was decided that City Engineer Crouch check into seeing what an approximate
cost would be to rent a truck or have an outside contractor complete the work.
Mr. Bell addressed the Board in regard to the Utica Pike Drainage Improvements. Mr. Bell had obtained three (3) estimates and handed out a copy of TRC, LLC who had the lowest bid.
This bid would included all necessary labor, equipment, form materials and supervision of the scope per the drawings dated on February 8, 2018, for the lump sum quoted at $28,920.00.
Mr. Bell has already spoken to the homeowners in the area and there is an easement to install. Mr. Morton made a motion to approve with the stipulation that they begin after Thunder
and seconded by Mr. King.
Motion passed with a vote of 6 to 1
Mr. Bell advised the Board that the total amount spend for flood control for the City was totaled at $25,624.49 for three (3) weeks. All the surrounding Cities and the County will
go together and turn in their expenses to FEMA.
Mr. Bell requested from the Board to trade his SUV in for a Chevy pickup, 4WD with Bluetooth for the difference of $22, 836.00. The request is due to his duties changing in regard
to being out in flood areas and having to haul signs that would not fit into his SUV. The lights would be taken of the SUV and installed on his pickup truck. Mr. Westerfield made
a motion to approve the request from Mr. Bell and seconded by Mr. Morton. Motion passed unanimously
Mr. Bell advised the Board that he has made contact with all the residents on Waverly Road in regard to selling their property to the City. He reported one is not interested, three
are interested and one yes ready to sell. Mr. Guepe made a motion to allow Mr. Bell to negotiate the appraisals with the residents with the stipulations discussed in the Executive
Meeting. The motion was seconded by Mr. Morton. Motion passed unanimously
Mr. Gill inquired about the Woodland Court project and where it stands at this time. City Engineer Crouch advised that they requested Lochmueller Group to redo their proposal and good
scope. Lochmueller Group will then bring the proposal back to Board for review to bring down the expense.
CLAIMS:
Mr. Morton reviewed the claims from March 30, 2018 with the Board and made a motion to approve in the amount of $31,630.06. The motion was seconded by Mr. Gill.
Motion approved unanimously
Mr. Morton reviewed the claims from April 3, 2018 with the Board and made a motion to approve in the amount of $29,390.03. The motion was seconded by Mr. Gill.
Motion approved unanimously
Mr. Morton discussed and reviewed the 2018 Budget and Expenses with the Board thru February 28, 2018 with a balance of $1,289,044.28 at this time.
ADJOURNMENT:
Mr. Gill made a motion to adjourn the meeting at 6:35 P.M. and seconded by Mr. Westerfield. Our next meeting will be held on April 17, 2018 at 5:30 P.M.
_______________________________
President Charlie Smith
ATTEST:
_______________________
Patty Rush, Secretary